Special Assistant to the Executive Office

The Opportunity
The Day Care Council of New York (DCCNY) seeks a highly organized and proactive Special Assistant to the Executive Office to join our team and provide executive-level support to the Executive Director and executive team members. The ideal candidate will also lead special projects and work to ensure efficient operations and effective communication across the organization. They can self-manage, easily toggle between fulfilling detail-oriented administrative needs and leading strategic projects to advance the organization, and quickly analyze and summarize data and information. This full-time, New York City-based hybrid position (3/2) will report to the Executive Director.

Key Qualifications and Candidate Profile
Education: A Bachelor’s or Master’s degree in public administration, nonprofit management, 
education, or a related field is preferred. However, relevant professional experience will be 
considered in lieu of formal academic credentials.

Experience: At least three years of experience providing executive-level administrative support 
and/or managing projects, preferably in a nonprofit or mission-driven organization.

The ideal candidate will exemplify the following competencies and characteristics:
•     Exceptional organizational skills and attention to detail.
•     Strong verbal and written communication skills, with experience drafting professional 
documents and presentations.
•     Demonstrated ability to manage multiple projects simultaneously and work effectively under 
pressure.
•     High level of discretion and ability to handle confidential information.
•     Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
•     Knowledge of or experience in early childhood education, child care, or nonprofit advocacy is 
a plus.

•     Proactive, resourceful, and self-motivated.
•     Strong interpersonal skills and the ability to work collaboratively with diverse teams.
•     Committed to DCCNY’s mission and values.
•     Flexible and adaptable in a fast-paced environment.

Key Responsibilities
Executive-Level Administrative Support:
•     Provide high-level administrative support to the Executive Director, including managing 
calendars, scheduling meetings, handling correspondence, and preparing briefing materials.
•     Coordinate and support meetings for the executive team, including the General Counsel & Chief 
Administrative Officer, Chief Program Officer, Chief Policy Officer, and Chief Development Officer.
•     Prepare agendas, track action items, and ensure timely follow-up on key deliverables.

Project Management and Strategic Support:
•     Take the lead on special projects as assigned by the Executive Director, managing timelines, 
resources, and stakeholder communications.
•     Conduct research and analysis to inform organizational strategies and decision-making.
•     Draft reports, presentations, and communications for the Executive Director and executive 
team.

Operational and Team Coordination:
•     Serve as a liaison between the Executive Director, the executive team, and internal/external 
stakeholders to ensure smooth communication and collaboration.
•     Monitor and streamline organizational workflows, identifying opportunities for increased 
efficiency.
•     Assist in the coordination and execution of board meetings and other organizational events, 
including preparing materials and managing logistics.
Other Functions:
•     Provide leadership in implementing cross-departmental initiatives and ensuring alignment with 
organizational priorities.
•     Assist in managing high-priority issues that require immediate attention, serving as a 
thought partner to the Executive Director.
•     Represent the Executive Director in internal and external meetings as needed.

DCCNY thrives on diversity and is an equal employment opportunity for all regardless of race, 
color, citizenship, religion, national origin, sex, sexual orientation, gender identity or expression, 
age, disability, veteran or reservist status, or any other category protected by federal, state, or 
local law.

To Apply
Interested candidates should email a cover letter and resume to employment@dccnyinc.org noting
Special Assistant to the Executive Office in the Subject line. No calls, please.