Payroll Supervisor

How you Will Power our Purpose (Job Summary)

The Payroll Supervisor is an essential member of the People Team, responsible for ensuring accurate and timely payroll processing for our organization, ensuring compliance with internal policies as well as federal regulations. Reporting directly to the Senior Director of People, this role plays a key part in managing payroll for 1,500 employees by following established procedures for bi-weekly and weekly cycles. The Payroll Supervisor plays a vital role in safeguarding the financial well-being of our organization and ensuring our employees are paid accurately and on time.
         

How You Will Make an Impact (Essential Functions)

• Accurately process bi-weekly and weekly payroll for 1,500 employees, ensuring compliance with all relevant laws and regulations.
• Accumulate, review, and balance hours in the ADP Workforce Now time and attendance module.
• Handle payroll adjustments including retroactive pay, garnishments, special pays, and paid time off (PTO) adjustments.
• Process off-cycle payrolls for check adjustments, voids, and reissues.
• Review and maintain payroll tax notices from agencies, ensuring accurate and timely tax withholding and reporting.
• Create payroll reports for reconciliation of retirement plan contributions, employee benefit programs, and general ledger entry.
• Assist with quarter-end and year-end payroll reconciliations and ensure accurate reporting to the payroll service provider.
• Oversee the processing of payroll changes (e.g. new hires, terminations, raises, etc.) and system updates.
• Participate in payroll-related audits by providing necessary documentation and responding to audit inquiries.
• Work effectively with cross-functional teams to resolve payroll issues and respond to payroll-related questions.
• Establish and manage a comprehensive process for timely and accurate payroll submission, reconciliation, compliance, and reporting.
• Identify inefficiencies in payroll processes and recommend improvements to enhance accuracy and streamline workflows.
• Assist in the implementation of automated payroll processes, reducing manual tasks and minimizing errors.
• Analyze payroll data to identify trends, discrepancies, and opportunities for improving payroll accuracy and efficiency.
• Create and generate regular and ad-hoc reports from the HRIS system to support payroll analysis, compliance reporting, and management requests.
• Work with HR, finance, and other departments to provide payroll data and insights for various organizational needs, including budgeting and financial planning.
• Collaborate with the People team and HRIS team to test and implement payroll system upgrades, ensuring seamless integration with existing processes.
• Maintain rigorous payroll records in compliance with all state and federal laws and execute an organized system of communications to cross functional teams such as finance.
• Ensure the HRIS system (ADP) is functioning optimally and troubleshoot any issues that arise.
• Set up and manage user roles, permissions, and security settings to ensure data confidentiality and compliance with regulations.
• Design, develop, and generate HR reports and dashboards to provide insights on key metrics like employee turnover, headcount, and performance.
• Create and maintain documentation for system configurations, processes, and user guides.
• Complete other duties as assigned.

What You Bring to the Community Enterprise

• 5 years of experience in payroll processing, ideally processing payroll for a mid-to-large-sized organization (500+ employees).
• Experience with payroll software and systems required, preferably ADP
• Understanding of federal, state, and local payroll laws, including tax regulations, wage and hour laws, and other relevant compliance areas.
• Excellent understanding of multi-location payroll, its laws, taxes, and regulations.
• Certified Payroll Professional or Fundamental Payroll Certification is a plus.
• BS/BA in Business Administration, Accounting, Human Resources or related field preferred
• A keen eye for detail, analytical mind, sound math skills, outstanding communication skills 
• You are a Cause-Drive Leader – You are effective at:
  • Advancing our mission and cause – providing visionary leadership to ensure resources are mobilized to adapt to new challenges and needs in the community
  • Building relationships – connecting people to the Y’s cause by developing inclusive relationships, partnerships, and collaborations to co-create solutions to pressing social needs
  • Leading operations – ensuring relevance, effectiveness, and sustainability of the organization so we can continue to fulfill our promise to the community
  • Developing and inspiring people – supporting the holistic development of self and others so everyone can embrace the Y’s cause, sustain our culture, and inspire others to action
• You are Organized & Productive – You are an expert at planning projects and timelines and imparting those organizational needs to others to drive results.
• You Cultivate Innovation – You are adept at creating new and better ways for the organization to be successful.
• You are an Exceptional Communicator – You are an expert at developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• You Posses Organizational Savvy – You know how to maneuver comfortably through complex policy, process, and people-related organizational dynamics.
• You are action-oriented and focus on results - You easily take on new opportunities and challenges with a sense of urgency and a solutions-oriented mindset. You have a record of consistently achieving results.
• You Build Networks –You effectively build formal and informal relationships inside and outside the organization.

Physical Requirements: 

While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, talk, and occasionally lift and/or move items, including equipment, furniture, and/or children. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Location

55 North Interstate Highway 35, Austin, Texas 78702

Pay Range

Annual Salary DOE is $65,000 to $75,000