Finance Director

General Responsibilities:

• Oversee the day-to-day financial operations of The Chiles Academy for all programs operated by the corporation.  These duties include purchasing & procurement, invoicing, professional travel arrangements, cost allocations among programs, preparation of deposits, communicating with vendors, inventory control, licensing, grant writing, and filing of required federal, state, and district reports in a timely manner.
• Present monthly reports (compiled by an outside CPA firm) to the Board of Directors and the School District of Volusia County and provide independent auditing agency full access to all financial documentation for annual audits.
• Maintain a chart of accounts to accurately track and reflect revenues and expenditures.
• Payroll administrator responsible for reporting hours, accumulated leave, paid time off, and health insurance needs to the corporation’s PEO semi-monthly
• Acting School Food Services Director for the National School Lunch Program at The Chiles Academy (training will be provided)
• Monthly reconciliation of accounts with all financial institutions and reconciliation of individual grant awards
• Annual budget preparation with regular reviews and adjustments provided to the board as necessary
• Maintenance of salary schedules for employees that reflect their levels of responsibility, certifications, training, and education
• Primary contact for major facilities projects
• Oversee appropriate and secure disposition of expired confidential records according to local state, and federal laws
• Ensure that personnel records are maintained and stored in a confidential manner
• Assure/assist in general maintenance and security of facility
• Attend meetings, trainings, and appropriate professional development activities
• Other duties as assigned

Written Documentation

• Grant writing as needed with creation of budgets appropriate to the terms of the grant
• Complete all required documentation in a timely manner
• Maintain all source documents for backup of accounting and payroll data
• Maintain accurate employee attendance records including requests for personal leave
• Communicate in a timely fashion with Volusia County School District HR department when employees are hired and when they leave
• Create Action Notices for employee wage, salary, or status changes and submit to the PEO as needed

Minimum Requirements

• Bachelor’s Degree
• Degree in accounting or mathematics preferred
• Must pass drug screening and background clearance through Volusia County Schools State of Florida
• Teacher Certification a plus but not required

Knowledge, Skills, and Abilities

• Proficient with Quick Books and Microsoft Office (Including Word, PowerPoint, Excel, and Publisher) Knowledgeable about Red Book Financial Reporting for line item control of revenues & expenditures
• Must have exceptional decision-making and problem-solving abilities
• Must be impeccably organized
• Background with child care and/or school business procedures a plus Bilingual English/Spanish skills highly desirable
• Ability to respond appropriately to an emergency or a crisis according to the school safety plan