Administrative Assistant (Part-Time)

Job Summary:

The PMWL administrative assistant works to support the needs of the Mentorship and Engagement Coordinator to most effectively serve the organization’s members. The position includes both project work and administrative support. Examples of project work include researching topics and speakers for meetings, providing updates to the organization’s website, creating slide decks based on provided content and coordinating content for committee meetings. Examples of administrative work include regular correspondence via email and phone with members, organizing meetings and communicating information and materials, taking meeting notes and distributing as needed, creating and assessing responses to polls and surveys.  This is a part-time, hourly position slated for up to 10 hours per week.

Job Responsibilities:

• Set up monthly board calls via Zoom Meetings. Take notes at board calls. Create electronic folders to store both sets of notes.
• Assist in planning content for PMWL’s name brand events, Break Through and Brave Talk. Duties include researching topics and speakers, working with speakers to turn in decks, videos, materials in proper format, and ensuring all materials are ready in time for the event. Create and copy/distribute any decks or materials needed for PMWL’s various speaking engagements. Attend meetings as needed to take notes and assist.
• Assist in processing memberships and running reports, as well as providing members with customer service.
• Assist in managing committees and partnerships with national/regional organizations. This can include setting up and taking notes at meetings, following up with members on materials needed as well as doing research on behalf of the committees.
• In partnership with the Mentorship and Engagement Coordinator plan and execute webinars as needed and assist with any ancillary meetings such as data meetings, PMWL-led socials or dinners and retreats.
• Maintain efficient and effective record keeping procedures.
• Communicate effectively with members, partners and national organization reps and model professional and ethical standards.

Qualifications:

• Prefer a background in public media, but not required.
• Self-starter who can fulfill job responsibilities without supervision. This position will be done remotely.
• Comfortable working with new technologies and proficient in Microsoft Office products, Google suite of products, presentation & graphics software/tools and videoconferencing/webinar platforms. Proficiency with Adobe Premiere and Canva a plus.
• Excellent verbal and written communications skills and comfortable communicating and engaging with CEO-level staff.
• Strong project management skills, ability to meet deadlines, creative but not a perfectionist with the ability to get things done.

Job Type: Part-time (up to 10 hours/week) hourly position.

Salary: $17 per hour

Timeframe: Position is open until filled.

How to apply: Please send a cover letter and resume to Aishah Rashied Hyman at pmwomeninleadership@gmail.com