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Executive Coordinator

Employer
Philanthropy Southeast
Location
Atlanta, GA
Salary
$62,000 - $72,000
Closing date
Jun 29, 2024

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Focus Areas
Associations / Union, Philanthropy / Social Responsibility
Job Function
Administrative / Clerical
Position Type
Full Time
Willingness to Travel
up to 25%
Experience Level
Administrative

Job Details

TITLE: Executive Coordinator

 REPORTS TO: President & CEO

 SUPERVISES: None

 FLSA STATUS: Exempt, Full-Time, Salaried

 

POSITION SUMMARY

The Executive Coordinator an integral part of a staff that works collaboratively to maintain and enhance Philanthropy Southeast’s position as the premier philanthropic network for courageous leaders, ideas and resources focused on the American South and U.S. Caribbean territories. We connect our members to experts, innovations and best practices in philanthropy while promoting peer-to-peer learning and leadership development. By coming together, we spark transformative work that achieves lasting impact, advances equity, and builds a brighter future for the South, its communities and all its people. We are guided by a mission of strengthening Southern philanthropy, welcoming our members to listen, learn and collaborate on ideas and actions to help build an equitable, prosperous South. We envision a courageous community of philanthropists, leading innovative work that results in an equitable South defined by justice, hope and opportunity for all.

The Executive Coordinator, reporting to the President & CEO, is responsible for supporting the President & CEO, COO and other members of Philanthropy Southeast’s executive leadership team, along with providing general office support. The Executive Coordinator ensures the smooth functioning of Philanthropy Southeast’s operations by managing calendars and scheduling, providing support before, during and after meetings, assisting with member database upkeep, serving as a liaison between Philanthropy Southeast and external partners, and other duties as detailed in this description.

Philanthropy Southeast is an equal employment opportunity (EEO) employer. We strongly believe that equal opportunity for all employees is central to the continuing success of our organization. Accordingly, EEO has been, and will continue to be, of fundamental importance at Philanthropy Southeast, where employment is based on qualifications and job requirements. Philanthropy Southeast will not discriminate against an employee or job applicant because of race, color, religion, national origin, sex, gender, gender identity or expression, sexual orientation, ethnicity, citizenship status, marital status, military/veteran status, age, genetic information, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), physical or mental disability, or any other characteristic protected by applicable law. Philanthropy Southeast will make employment decisions so as to further the principle of equal employment opportunity.

Principal Responsibilities

  • Manage calendars and scheduling for the President & CEO and Chief Operating Officer.
  • Assist with calendars and scheduling for meetings involving a large number of internal staff and/or meetings that include senior leadership and external parties.
  • Assist with drafting memos, typing minutes from zoom recorded meetings, letters, presentation materials, tables, spreadsheets and other documents.
  • Support staff in arranging travel when needed.
  • Provide logistical support for Board members traveling to Board meetings.
  • Working with the Vice President of Member Engagement and Director of Research & Data, help track and compile membership database updates, including revisions to contact information, new staff, new trustees and other changes.
  • Track office supply levels and order supplies when needed.
  • Perform other duties as assigned by the President & CEO.  

Desired Qualifications

  • Minimum of three years of experience and demonstrated success in an administrative or executive support role in the nonprofit sector.
  • Strong interpersonal, organizational and communication skills, including attention to detail and maintaining confidentiality of sensitive organizational matters.
  • Proficient with Microsoft Office suite (particularly Outlook calendar management), Zoom, and other systems and online tools.
  • Demonstrated ability to prioritize workflow, exercise independent judgment and follow-through with minimal supervision and direction.
  • Engaged, flexible and motivated, with a friendly, service-oriented approach, especially when interacting with members and external parties.
  • Ability to work collaboratively and independently on assigned responsibilities.
  • Ability to handle multiple tasks, projects, and priorities effectively and professionally.  

Location & Work Environment

Philanthropy Southeast is a hybrid organization; some employees work from home full- time while others work in the office and from home. However, due to the need for office support, as well as frequent engagement with the President & CEO and COO, this position will be required to work in the office (Monday through Thursday). Working hours are 9:00am to 6:00pm Monday-Thursday. Staff operate on a flexible schedule on Fridays.

Physical Requirements

  • Minimal physical effort.
  • Regular use of keyboard and internet.
  • Able to travel by car and air.
  • Able to sit for extended periods of time.
  • Lift up to 30 pounds.
  • Able to use office equipment.

Company

Philanthropy Southeast is the premier philanthropic network for courageous leaders, ideas and resources focused on the American South and U.S. Caribbean territories. We are a membership association of philanthropic organizations committed to the people and communities of 11 Southeastern states and the U.S. Virgin Islands. We connect our members to experts, innovations and best practices in philanthropy while promoting peer-to-peer learning and leadership development. By coming together, we spark transformative work that achieves lasting impact, advances equity, and builds a brighter future for the South, its communities and all its people. 

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