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Contracting and Procurement Analyst (Analyst II - CPPW)

Employer
City of Portland
Location
Portland, Oregon
Closing date
Apr 19, 2024

View more

Focus Areas
Government
Job Function
Administrative / Clerical
Position Type
Full Time

Contracting and Procurement Analyst (Analyst II - CPPW)

City of Portland

Salary: $94,390.40 - $122,636.80 Annually

Job Type: Regular

Job Number: 2024-00360

Location: OR 97217, OR

Bureau: Portland Parks & Recreation

Closing: 4/8/2024 11:59 PM Pacific

The Position

Job Appointment: Full-Time
Work Schedule: Monday - Friday 7am - 3:30pm
Work Location: Urban Forestry, 10910 N Denver Ave, Portland, OR 97217. Some remote work may be available. Remote work must be performed within Oregon or Washington. For more information, https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee#toc-geographic-work-location.
Benefit: Please check our benefits tab for an overview of benefits for this position
Language Pay Premium Eligible: This position is or may be eligible for https://www.portland.gov/bhr/class-comp/language-pay-differential-overview for qualifying employees.
Union Representation: This classification was recently recognized as represented by a new labor union, City of Portland Professional Workers (CPPW). Terms and Conditions are currently being negotiated as part of a new CPPW collective bargaining agreement. To view this labor agreement, please click https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements.
Application Material: Please click APPLY to submit your application via the City of Portland's online portal. You will need to respond to the supplemental questions and attach a resume.

Position Summary:
Portland Parks & Recreation (PP&R) Urban Forestry is committed to preserving and enhancing the health of our urban forest, and we are seeking a Contracting and Procurement Analyst to join the newly formed Urban Forestry Technology and Procurement Team.

Funding for this position is supported by the https://www.portland.gov/bps/cleanenergy, as part of a historic investment in expanding tree planting and climate justice in Portland. https://www.portland.gov/bps/cleanenergy/tree-canopy-workgroup/about-equitable-tree-canopy-program program has been established under PCEF to promote healthy, resilient communities through green infrastructure. This position will be instrumental in helping us work towards our goals of planting 10,000 trees, fostering community engagement, and supporting workforce development.

In this role you will manage contracts and procurement efforts for urban tree planting, care, outreach, and technology. Your responsibilities will include creating and updating agreements, contracts, purchase orders, and contract amendments. You will be performing financial analyses to ensure that processes and equity goals of the program are aligned. This position will also act as a liaison between internal stakeholders, City offices, and external vendors to facilitate the contracts and procurement process.

What you'll get to do:

• Strategically Problem Solve: Utilize expertise in the areas of public administration, procurement, and financial management to analyze, support, and develop solutions that address the contracting needs of our growing tree planting programs.
• Investigate: Research ways to build out scopes of work and contractor requirements for tree planting and establishment, community outreach, nursery tree growing, and technology contracts.
• Procurement Project Management: Work in partnership with project managers to ensure that realistic and attainable procurement timelines, resources, and workplans are created, communicated, and managed.
• Be a Liaison: Coordinate procurement and contract management processes between City Resources including Urban Forestry managers and staff, procurement, and legal representatives. Be a liaison to contractors, consultants, and community partners.
• Communicate: Report on contract performance for interagency reporting.
• Develop and Manage: All contract-related items including task orders, invoice processing, and amendments.

Who you are:

• Equity Focused: You use an equity lens to ensure that projects deliver equitable outcomes.
• Flexible and Innovative: You have an aptitude for continuous improvement and thrive in a collaborative, and evolving team environment.
• Detail-oriented: You are an organizer and planner who understands the importance of maintaining clear, accurate, and accessible financial records.
• Project Manager: You can keep timelines and push projects forward while utilizing strong communication to collaborate with all parties.
• Collaborative Team Member: You help to foster an inclusive, respectful, and culturally responsive workplace.

About Urban Forestry and Portland's Forest:
https://www.portland.gov/trees mission is to manage and ensure Portland's urban forest infrastructure for current and future generations. Portland's urban forest is valued at over $6 billion and comprised of over 1.2 million park trees, 218,000 street trees and 2.9 million private property trees. https://www.portland.gov/trees/about-urban-forestry is responsible for the overall management, stewardship, and improvement of this essential infrastructure system. Urban Forestry's work includes delivery of sustainable and equitable forest services to all Portlanders; establishing and enacting best management practices, plans, policies, and technical standards for tree care and protection and urban forest expansion; implementing, enforcing, and proposing improvements to the City's tree regulations; providing tree maintenance services including 24/7 response to tree emergencies on City properties and public streets; tree planting and expansion of urban forest services; measurement and assessment of urban forest coverage, health, and services; offering community education and stewardship programs; and oversight and support of the City's volunteer advisory tree board. Portland is a https://www.arborday.org/programs/treecityusa/ for 46 years, a https://treecitiesoftheworld.org/ and the Urban Forestry program is accredited by the https://ucfsociety.org/accreditation/(formerly the Society of Municipal Arborists).

About the Bureau:
Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R's ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.

Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.
March 26, 202412:00 PM Pacific Time (US and Canada)

https://us06web.zoom.us/j/81551389643

Meeting ID: 815 5138 9643
Have a question?
Contact Information:
TroyLynn Craft
Senior Recruiter
https://www.governmentjobs.com/careers/portlandor/jobs/newprint/troylynn.craft@portlandoregon.gov%C2%A0

To Qualify

The following minimum qualifications are required for this position:

• Experience in public contracting and procurement processes.
• Experience creating scopes of work, assessing vendor submissions, and administering and overseeing the management of vendor agreements.
• Experience coordinating contracting and procurement processes with diverse stakeholders, such as City staff, community members, consultants, and/or contractors.
• Experience using an Enterprise Resource Planning (ERP) system, such as SAP, for contracting and procurement processes, including financial analysis and reporting.Applicants must also:
Pass a criminal background check upon offer of employment.

The Recruitment Process

STEP 1: Apply online between March 18 - April 8, 2024

Required Application Materials:

• Resume
• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

Application Tips:

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your resume should support the details described in your responses to the supplemental questions.
• Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

Step 2: Minimum Qualification Evaluation: Week of April 8, 2024

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
• Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of April 15, 2024

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 4: Selection (Interview): Late April

• Hiring bureau will review and select candidates for an interview.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: May

Step 6: Start Date:

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations
• https://www.youtube.com/playlist?list=PLlM_LPKYh_r_pHL2PndhCQcz5V3DftT2E
• https://www.portland.gov/bhr/events/2024/3/6/how-apply-class

An Equal Opportunity / Affirmative Action Employer

To apply, please visit https://apptrkr.com/5118245

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