Bookkeeper

Position: Bookkeeper Part-time salaried Reports to the Rector works with Treasurer 

Annual Salary: $22,000, exempt; Hours per week: 10 Work remotely, except for at least one day per month to attend Tuesday staff meeting, sort mail, file documents, and maintain an orderly work environment. 

About St. Bartholomew’s Episcopal Church, Atlanta. St. Bart’s is a faith community dedicated to worship, justice and peace, pastoral care, hospitality, and Christian formation. All God’s children are welcomed. We are seeking a bookkeeper to join our financial ministry team who understands the important relationship between money and people and can work with a team of volunteers.

Position Description The Bookkeeper works in tandem with the Treasurer and is assisted by the Parish Administrator, and volunteers who support the finance ministry of St. Bartholomew’s.

Essential Duties

Keeps abreast of all financial matters and maintain a congenial environment for interaction with parishioners.

General Accounting

Maintain complete and accurate records of all church financial transactions. Ensure accounting records present an accurate and timely financial picture of the church. Manage a well-organized system to account for financial transactions by maintaining a chart of accounts. Perform Month-end Procedures and submit checklist for review.  Stay up to date on any updates to the church accounting system, Realm. Maintain restricted accounts per the expectations of the donor(s). Post receipts to and disbursements from all accounts according to established procedure using Realm accounting data system. Archive records by filing documents, hard copy and in the cloud. Administer appropriate record retention. Refine bookkeeping policies and procedures.  

Accounts Receivable

Post creditable offerings weekly to individual accounts, including preparation for ACH transactions. Coordinate with office staff concerning new sources of funds received as memorial gifts, etc. to ensure proper accounting of the funds. Set up new accounts in the church accounting system as needed.  

Accounts Payable

Enter all approved invoices submitted for payment via Bill.com, cut checks upon occasion, submit to the person authorized to sign checks, and prepare for mailing. Check all received vendor invoices and reimbursement requests for accuracy, completeness, and authorization. Prepare and issue direct payments according to church policy including A/P, payroll, and retirement payments. Manage payroll through Paychex and make contributions to retirement plans. Maintain vendor data in church accounting system.  

Statements

Produce financial reports for the Vestry/Finance Committee by the 10^th of each month. Prepare monthly, quarterly, and annual reports in a format that meets requests of the Treasurer/Finance Committee. Maintain balance sheet. Work with church volunteer to continue independent reconciliation of all bank accounts. Maintain bank statements. Assist the Treasurer in preparing annual financial report required by the Episcopal Church.

Other

Work with the Treasurer and Rector to implement recent audit recommendations. Under the direction of the Treasurer or Finance Chair work with the church staff to develop the annual budget. Once approved, input budget into the church accounting system in a timely fashion. Receive and complete requests concerning financial matters within 3 business days and confirm when the request has been completed. Assist in annual financial audits as necessary. Process new hires and maintain employee letters of agreement. Attending a portion of quarterly Finance Committee meetings. Maintain confidentiality of church records. Other duties as assigned.  

Knowledge, Skills, and Abilities:

Knowledge and experience with generally accepted accounting principles and practices. Welcoming disposition, willingness to accept and serve all persons. Attention to detail with precision. Excellent communication and computer skills. Willingness and ability to learn and effectively use software that may not be familiar. Ability to work independently and with a group knowing when to ask what is needed and take initiative. Ability to be nimble and effectively manage time and workload. Knowledge and practice of office etiquette. Must pass a background check to comply with church requirements.  

Qualifications

3-5 years’ experience in a church or non-profit setting preferred. An associate or technical degree in accounting or a combination of education and experience preferred. Proficient in Realm/Automated Church Systems or similar database software, Paychex, or similar software, Bill.com, Microsoft 365 Office Suite: Word and Excel.

To apply, send a letter of interest and resume detailing your skills and experience to sanctus@stbartsatlanta.org

Required Trainings The Episcopal Church requires Safe Church and Dismantling Racism trainings. All are offered online and must be completed within three months of starting the position.