Senior Director, Finance & Administration

Job Title:                    Senior Director, Finance & Administration

FLSA Status:             Exempt

Salary:                        $120,000 – $135,000 (DOE)

Excellent Benefits Package Available

 

Who we are: Peninsula Humane Society & SPCA (PHS/SPCA) is a local, private, non-profit charitable organization dedicated to animal welfare. It is our mission is to build healthy relationships between people and animals. PHS/SPCA is truly an open admission shelter, not only accepting many pet animals who might be refused at other shelters, but also taking care of injured and orphaned native wildlife from San Francisco through San Mateo and the northern half of Santa Clara County. Our work means 6,300 lives saved each year.  To learn more about us, visit www.phs-spca.org.

 

Who you are: You are excited to be a part of a collaborative team, performing and directing financial activities of the organization which consist of treasury, budgeting, audits, tax, accounting, payroll, and human resources. You enjoy being hands-on alongside team members and a leader. You are enthused about growing your career with an established non-profit organization dedicated to its community.

 

 

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

 

Maintain accurate accounting records and prepare timely financial reports for management and Board of Directors for each of the organizations under the Pacific Animal Initiatives umbrella.  These organizations currently include the Pacific Animal Initiatives, the Peninsula Humane Society & SPCA, the Lanai Cat Sanctuary, the Wildlife Center of Silicon Valley and the California Wildlife Center.

 

• Establishes, maintains, and monitors accounting policies and procedures.

 

• Directs and coordinates the budget and projection process and provides financial guidance and analysis in these procedures.  Specifically responsible for preparing and monitoring Finance and Administrative budgets.

 

• Manages cash flow, performs projections and ensures adequate cash reserves.

 

• Prepares annual audit work papers and tax return schedules.

 

• Serves as a staff liaison to the Board’s Finance and Audit Committees and, as needed related to financial matters, to the Board as a whole.

 

• Works with Finance Committee to establish investment policies, monitor performance of investment portfolio manager and ensures consistency in accounting and reporting practices.

 

• Assists Audit Committee in obtaining bids and interviewing auditors and serves as a liaison to audit firm. Recommends to management, major corporate economic strategies, objectives, and policies for company.

 

• Works with Development Department to ensure appropriate application and management of donor restricted funds and reconciliation of development and accounting databases.

 

• Works with Shelter Operations to ensure that county contract funds are expended consistently within the terms of the contract and that the administrative and reporting requirements of the agreement are met.

 

 

• As directed and as needed, utilizing direct reports employed by PHS/SPCA as well as staff of and/or consultants of the various supported organizations other than PHS/SPCA, assures the sound financial management of those organizations.

 

• Directs the performance of the Finance, Human Resource and Purchasing departments.  Participate in selecting and administering the employee benefits program, retirement plan, general liability insurance packages, employee and labor relations, recruitment and selections, training and development.

 

• Conducts appropriate analyses to identify trends, assess costs, allocate shared expenses, identifies potential cost savings or revenue generation areas, and to assess the financial impact of new programs.

 

• Establishes and maintains solid banking relationships.

 

• Sets annual objectives for the division consistent with the organizations operating goals and ensures that these objectives are met.

 

• Ensures that the Finance Division meets organizational and external deadlines.

 

• Serves as a member of the senior management team as appropriate and directed.

 

• Reviews financial performance monitors budget variances and capital expenditures.

 

• Ensures bank accounts are reconciled monthly, prepares sales tax returns and county remittance/invoice.

 

• Prepares miscellaneous governmental reports and filings, including Business Property Statement.

 

• Maintains reconciliation for all accounts.

 

• Establishes, documents, monitors and updates accounting system software. Works with outside consultants regarding management, contractual and government audits.

 

• Reviews and approves invoices for weekly check run.

 

 

• Maintains file copies of all Minutes of and other documents related to the Board of Directors meetings.

 

• Other duties as assigned.

 

Supervisory Responsibilities:                                             

 

Directly manages employees in Accounting/Finance, Purchasing and Human Resources and, indirectly, the several programs under those areas such as Information Technology (IT).  Responsible for the overall direction, coordination, and evaluation of these departments.  Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and counseling employees; addressing complaints and resolving problems.

 

 

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

• Upon hire, must pass a background check.

 

 

• Upon hire, must be fully vaccinated against Covid-19 and able to show COVID Vaccination Card as proof of vaccination.

                       

• Bachelor's degree (B. A.) from four-year college or university; and minimum of five years related experience and/or training; or equivalent combination of education and experience.  CPA desirable.

 

• Working knowledge of Blackbaud Financial Edge accounting software; ABRA; Microsoft Outlook Internet software, ADP Payroll systems, Excel Spreadsheet software and Microsoft Office Word Processing software. The individual must also be able to develop working knowledge of other software which may be needed.

 

• Ability to work with general accounting principles such as cost projections, revenue and expenses and statistical analysis.  Compiles and monitors annual operating budget for the organization by partnering with each division. Applies concepts such as fractions, percentages, ratios, and proportions to practical situations.

 

• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to write speeches and articles for publication that conform to prescribed style and format.  Ability to effectively present information, verbally and in writing, to co-workers and staff, top management, public groups, and Boards of Directors.

 

 

 

Excellent Benefits Package Available

• Medical /Dental /Vision/Life/ Flex Spending
• Sick, Vacation and Holiday pay
• Continued education opportunities/reimbursement
• Employee Assistance Plan
• Retirement plan & employer matching

Available to all employees with pets:

• Free vaccines, spay/neuter, microchipping, and two pet adoptions
• Discounted euthanasia services/cremation, bloodwork, urinalysis, prescription food, and discounts at our retail stores.

 

For more information about our available job opportunities and how to apply, please visit our website at www.phs-spca.org/careers

The Peninsula Humane Society & SPCA is an equal opportunity employer.  We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.  EOE/M/F/D/V/SO