Public Grants and Data Manager

Public Grants & Data Manager - San Francisco, CA 

Full-Time, Hybrid

About Us: 

“It always seems impossible until it’s done.” - Nelson Mandela

We believe that even the biggest problems can be broken down into small, achievable steps. Poverty and access to justice are part of the same problem. And we’re solving this problem together. At Open Door Legal (ODL), we’re pioneering the country’s first system of universal access to civil legal representation to dramatically reduce poverty and prove that the law really can belong to all of us. We’ve grown 150x in 10 years and in the next 2 years, we hope to finish scaling across San Francisco. To achieve this goal, we’ve created an award-winning and best-in-class legal aid organization full of passionate, motivated, gritty, thoughtful, and team-oriented people.

We believe that injustice is the heart of poverty and we're looking for someone to join us in ensuring justice for all.

Overview of Position: 

Building universal access to justice is a huge undertaking – it requires forward-thinking and community-minded government officials and agencies making an invaluable investment by partnering with us. We’re grateful to say that as we’ve grown, so have the number of partnerships and the amount of public grants awarded to us. Having a Public Grants & Data Manager managing multiple restricted public grants, which can have overlapping and specific criteria for what expenses can be allocated and what data must be tracked, allows our legal staff to focus on representing anyone in our service areas with a legally viable case. Budgets need to be produced, costs need to be allocated, and invoices need to be produced, all with the highest standards, to ensure we can continue to serve our clients. 

If stories are the engine for getting grantors and other funders engaged with us, then data is the fuel. Effective public grant management requires someone who enjoys using the data we’ve collected to tell the incredible stories of our resilient communities. You will need excellent data analysis skills, comfort with resolving ambiguity, systems thinking, and a solid understanding of nonprofit accounting standards. 

We would like this role to act as a strategic partner with our Director of Finance and the rest of our team with the growing number of public grants under contract. The work is highly deadline-oriented which requires you to be organized, think critically, and be flexible. Thriving in this role requires grit, dynamism, teamwork, care, and passion (our organization’s five values). Overall, this position is intended to be a challenging and rewarding experience for someone who is interested in using that knowledge to impact the lives of local low-income community members. 

Responsibilities:

• Ensure effective, timely, and accurate allocation of all grant expenses and completion of grant deliverables.
• Manage our data systems used including onboarding new grants into the system, producing reports for internal use, evaluating and requesting feature changes in our systems to best suit data collection and grant requirements, and submitting correct data to funders.
• Create and manage a grant allocation strategy that ensures we fully bill down all our public grants while fulfilling each grant’s purpose. Currently, we have grants with The City of SF (MOHCD & HSA) and the State of CA (IOLTA & other judicial counsel-funded grants).
• Create grant budgets that reflect the true total cost of the services provided and fit into the organization’s overall budget.
• Perform data integrity checks for time and funding assignments and liaison with funders around compliance audits.
• Submit invoices for all public grants in a timely manner with proper documentation.
• Measure grant timelines and deliverables and communicate with other staff if we are behind in meeting deliverables.
• Work cross-functionally with the development team and legal program teams on grant implementation and data analysis. 
• Work closely with the finance team on other projects as needed, and act as backup or support on accounting functions as needed.
• Embrace and embody our values of teamwork, grit, caring, passion, and dynamic 

Requirements: 

• Passion for the mission of Open Door Legal
• Degree in business administration, public policy, or other related field or equivalent relevant work experience
• At least five years of hands-on experience with California and/or city government contracts and grants
• Experience with data entry, accounting, and financial systems
• Proficient in Microsoft Office Suite, specifically Excel
• Methodical thinking and a detail-orientation
• Demonstrated prior experience working with a high degree of autonomy
• Commitment to continual learning
• The ability to interact professionally regarding confidential matters with people inside and outside the organization.
• Live in the Bay Area or must relocate to the Bay Area within 6 months of start date.
• Work from one of our 4 office locations at least 2 days per week
• Light to moderate physical effort to perform duties for this role in an office environment, including the ability to physically open and close the offices, operate a computer keyboard and standard office equipment, sit, stand, and lift up to 50 pounds occasionally.
• Must be legally authorized to work in the U.S. without sponsorship.

Bonus Points: 

• Knowledge of auditing policies and compliance requirements
• At least one year of hands-on grant management on any San Francisco city public grant (especially MOHCD or IOLTA grants).
• Experience with Salesforce, Sage Intacct, and/or other software
• Experience working with low-income and vulnerable populations.
• Experience working in a human services nonprofit.
• Having lived a significant period of your life in San Francisco proper. 

Perks: 

• Medical/Dental/Vision Plan offerings at 100% coverage
• 4 weeks of paid time off per year
• We care deeply about the mental and emotional fitness of our staff and financially invest in staff who pursue ways to address this through a stipend.
• Flexible work hours
• Generous paid parental leave
• 401K/Retirement Account
• We believe everyone is always learning. We financially invest in professional development for each staff member and provide many internal and external mentorships, coaching, and learning opportunities (conferences, workshops, etc.).
• We are a fun and hard-working office with best-in-class technology solutions for anyone who’s passionate about making a meaningful and measurable difference.

Salary: $82,500 - $98,500 annually

Applications received before March 31, 2023 will receive priority consideration.

Apply online at: https://open-door-legal.breezy.hr/p/bfd01642361f

Open Door Legal is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other applicable legally protected characteristics. We also consider qualified applicants with criminal records, consistent with applicable federal, state, and local law.

We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at whitney [at] opendoorlegal [dot] org.

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