Skip to main content

This job has expired

You will need to login before you can apply for a job.

Events Manager

Employer
Public Policy Institute of California
Location
San Francisco, California
Salary
65,000 - 75,000
Closing date
Apr 26, 2023

View more

Focus Areas
Crime / Legal-related, Education, Environment, Housing / Shelter, Human Services
Job Function
Event Planning
Position Type
Full Time
Degree Level
Bachelors
Willingness to Travel
up to 25%
Experience Level
Entry-level

Job Details

Purpose of the Role

The events associate supports the public events outreach program for the Public Policy Institute of California (PPIC). The associate assists in the formation, planning, and execution of more than 30 public convenings annually to support PPIC’s vision of informing civic life in our state through an evolving events portfolio. The associate plays a key administrative and operational role in event planning and logistics, maintains effective organizational systems, and continually uses evaluation tools to improve event offerings. The events associate reports to the events manager and is an integral member of the communications team. This is a full-time position.

Key Responsibilities 

  • Provide support for a diverse range of public events—in-person and virtual—including research presentations, panel discussions, sponsored series, and conferences. Help ensure a steady flow of activity, on average three public events each month.
  • Maintain events calendars and document progress towards completion of major milestones, often navigating activities for multiple events that overlap.
  • Maintain event details and related tasks in project management system.
  • Assist in managing the day-to-day operations of event planning, keeping the events team on track and up-to-date on responsibilities and deadlines. Activities include:
    • Creating and sharing checklists and other organizational tools
    • Drafting event materials and event documentation
    • Supporting participant outreach and preparation
    • Facilitating internal and external information-sharing with events team and other stakeholders, event participants, and vendors
    • Coordinating day-of logistics for in-person and virtual events
    • Understanding, expertly using, and troubleshooting webinar platforms
    • Generating detailed reports and providing event statistics as needed
    • Handling invoices and other financial reporting
  • Act as lead on specific events, overseeing all aspects of planning and execution 
  • Analyze and provide input on areas for process improvement to ensure event planning is efficient and cost-effective. Attend community events and conduct outreach and research on current event trends; share findings with colleagues.
  • Assist with other institutional events and activities as needed.

Key Attributes

  • Bachelor’s degree or equivalent, plus a minimum two years of experience with project management/event planning.
  • Ability to manage multiple tasks under strict deadlines. A problem solver, with keen attention to detail. Superior organizational skills.
  • Strong interpersonal skills and proven ability to work collaboratively.
  • Excellent written and verbal communication skills.
  • Solid project management software skills – MS Project, Wrike, WorkFront, or similar program.
  • Strong computer skills in Word, Excel, PowerPoint, Access, Adobe Acrobat, EventBrite, CMS (Wordpress), and CRM (Salesforce).

Company

The Public Policy Institute of California (PPIC) is a nonprofit, nonpartisan think tank. Our mission is to inform and improve public policy in California through independent, objective, nonpartisan research.

Company info
Telephone
4152914400
Location
500 Washington, Suite 600
San Francisco
CA
94111
US

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert