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Administrative Manager

The San Francisco Playhouse
Union Square, San Francisco, California
The annual pay range for this position is $64,000 - $72,000, plus benefits
Closing date
Apr 19, 2023

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Focus Areas
Arts / Culture / Humanities
Job Function
Administrative / Clerical
Position Type
Full Time
Degree Level
Experience Level

Position Overview:

The Administrative Manager is an integral member of Playhouse’s leadership team. Reporting to the Producing Director, the Administrative Manager leads the day-to-day administrative operations of a $4MM non-profit theatre. This position collaborates with the Artistic Director, Production Manager, and other senior staff to ensure the organization has tools and systems to function efficiently to deliver six exceptional mainstage productions annually and educational programming, including the Rising Star high school attendance program. The ideal Administrative Manager brings a high level of initiative, knowledge of human resources and ability to organize and build effective systems along with non-profit administration experience, and a love for live performance events.  While some remote hours may be possible, this role is predominantly onsite.

RESPONSIBILITIES, include but are not limited to the following:


  • Manage the day-to-day administration of the company including office systems, internal communication, company information and overseeing that the working environment is setup and functioning effectively.
  • Responsible for the general management of the theatre including efficient and effective IT and telephone systems, safety and security procedures and facilities maintenance.
  • Oversee risk assessment procedures for productions and events.
  • Schedule and attend regular staff and managers meetings.
  • Coordinate setup for Board of Director meetings (tables, chairs, food and beverages and technical needs).
  • Negotiate, manage, and supervise rental contracts and other special uses of the theater.
  • Manage all insurance renewals ensuring the theatre has appropriate insurance for its business needs. Including coverage for director & officer insurance, workers comp, liability insurance and vehicle insurance.
  • Oversee Business registration, Liquor license and fire permit renewals.
  • Coordinate company vehicle registration.

Human Resources and Personnel

  • Facilitate recruitment for new positions. Support Company Manager to execute onboarding and offboarding processes.
  • Ensure employee and supervisor Anti-Harassment Training is done regularly according to state and federal regulations.
  • Assist Human Resource team to keep the Playhouse compliant with all San Francisco and California Employment laws.
  • Support Human Resource team in managing all employee benefit programs including health insurance and commuter benefits.
  • Oversee Health care compliance including ACA calculations and HCSO filings.
  • Serve as Chief Safety Officer and update, implement, and abide by the theatre’s Illness and Injury Prevention Policy, Emergency Action Plan, and Risk Assessment report ensuring that all members of the company are trained in and comply with emergency and safety procedures. Submit OSHA reports when necessary.


    • Support finance team with the ongoing review of vendor contracts ensuring best value for money.
    • Scan and deposit checks received.
    • Print, sign, and mail vendor checks.
    • Manage reconciliation and deposit of box office and concessions cash.  

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