Executive Assistant to the Senior & Associate Pastors

General Overview

North Avenue Presbyterian Church is a diverse community that is committed to loving and caring for one another as we grow in our faith. An urban church in the heart of Atlanta, North Avenue has been worshiping on the corner of North Avenue and Peachtree Street since 1898. Our mission is to love and worship God, to be transformed as we grow in Christ, and to make visible the Kingdom of God as we serve Atlanta and the world.

The position to support North Avenue pastors is critical to the overall effectiveness of the church and our ministry, since pastors are the leaders of vision, spiritual growth, and well-being of the church. Their schedules are busy with various activities that require many details to be organized and handled well. Pastors need to be able to count on the right people, so they can focus on their ministries in the work of the church.

Supervisor: Senior Pastor / Head of Staff

Hours: Monday through Friday and occasional nights and weekends based on church events

Essential Responsibilities:

• Assist Senior Pastor & Associate Pastors by planning/coordinating in-person and online meetings, lunches, appointments, calendar details, travel, and reminders
• Serve as liaison for the pastors with other staff and church members
• Prepare routine correspondence, emails, and materials as needed
• Attend to routine office tasks such as filing, ordering materials, check requests, and others
• Check with pastoral staff regarding worship details and arrangements for each week
• Prepare and distribute worship announcements or materials to pastors, liturgists and officers as needed for services (e.g., send reminders regarding prayer and communion duties)
• Schedule and coordinate weddings, baptisms, funeral/memorial services and corresponding receptions between event representatives and church staff
• Help coordinate special decorations for Christmas, Thanksgiving, and Easter as needed

Other Responsibilities:

• Participate in Ministry Staff discussions, decisions, and planning as requested
• Schedule items on the master program and facilities calendar of the church as needed
• Provide careful calendar analysis to prevent conflict of programs
• Attend special events as requested Proofread/edit written material for Pastoral Staff and Session as requested
• Assist in planning and execution of events related to the Office of the Pastors
• Provide administrative assistance to Clerk of Session as requested Other
• Duties as assigned by the Senior Pastor & Associate Pastors

Qualifications and Skills:

• 3-5 years experience as an Executive Assistant or equivalent role with a mid-size organization, preferably non-profit
• Have respect for Christian beliefs and traditions
• Dedicated to maintaining confidence and overseeing confidential information properly
• Adept with all forms of communication (writing, research, reporting) and with interactions across a broad spectrum of people, ideas and entities
• Proficient with planning, scheduling and overseeing a variety of events
• Collaborate easily and maintain congenial relationships with co-workers and volunteers
• Agile in working flexibly and on the fly Strong organizational and computer skills

Benefits:

• Paid TIme Off
• Eligible for healthcare, dental, vision, life, disability, AD&D, FSA/HSA and
• 403(b) retirement benefits

Status: Full Time, Exempt

Ability to commute/relocate: Atlanta, GA 30308: Reliably commute or planning to relocate before starting work (Required)