Program Assistant ( US based, remote)

Program Assistant, US - Remote, Flexible Location

Imaginable Futures is seeking a Program Assistant to join the US team. The Program Assistant will be responsible for providing administrative and program support to the US team, which includes a wide range of activities as outlined below.  The US team’s strategy focuses on increasing postsecondary success for parents and improving early learning experiences for young children. In this role you will be supporting important systems change strategies. The person in this role will also co-lead and execute activities related to Imaginable Future's team culture. This dynamic position requires the ability to think critically, work creatively, effectively execute tasks, and work collaboratively with many different internal and external stakeholders.

ABOUT THE ORGANIZATION:

Imaginable Futures is a global philanthropic investment firm driven by impact and the belief that learning is key to well-being and equitable, healthy systems. Imaginable Futures is committed to shifting inequitable systems and moving barriers standing in the way of learners, families and communities from thriving and reaching their fullest potential. To do so, Imaginable Futures collaborates with changemakers and those most impacted to solve complex education challenges and co-design solutions that work for communities. With partners across public, private and social sectors in Brazil, Sub-Saharan Africa and the United States, Imaginable Futures is co-creating transformational solutions in local, national and global contexts for learners of all ages. Imaginable Futures is a venture of The Omidyar Group. Learn more at www.imaginablefutures.com.

Visit imaginablefutures.com and @imaginablefut.

Here’s more about what you’ll do: 

US Team Support

• Provide strategic administration and oversight for two Venture Partner calendars, schedules internal and external meetings, and partners collaboratively with the Venture Partners to ensure their days and weeks are organized effectively and to their personal preferences.
• As needed, may assist in scheduling support for other team members.
• Plan, coordinate, schedule, and arrange travel, including flights, hotels, and rental car for Venture Partners and other team members as needed.
• Assist with expense reports for Venture Partners.
• Schedule and manage team meeting agendas, prepare meeting materials. Take meeting notes and shares as appropriate.
• Support the team’s organizational efforts, including managing file drives, folders, and documents, creating new spreadsheets and documents, etc. 
• Complete data entry and organization tasks as needed to support program-related activities.
• Assist with contract start-to-end process and execution, and invoice submissions to include data entry and filing in Salesforce CRM
• Execute verbal and written communication with various vendors, partners, and global colleagues
• Play a key role with in-person and virtual event planning, including large-scale convenings.

Firm Wide Culture Activities Support

• Coordinates gifts to both internal and external parties.
• Plan for staff celebration milestones (e.g., birthdays, weddings, etc.)
• Support planning for culture and team building activities.
• Completes other ad hoc administrative tasks as assigned.

What you’ll bring to the team:Note: we view this section as a guide, not a checklist. We encourage you to apply even if you don’t satisfy every single bullet on this list.

• Passion for social impact and deep understanding of justice, equity, diversity & inclusion (JEDI).
• Deep passion for Imaginable Future’s mission, initiative areas, and cross-cutting themes 
• Experience working in a distributed organization in an autonomous, fast paced environment.
• Extensive experience providing a high standard of operational and administrative support to senior managers, managing upwards as needed to ensure tasks and responsibilities are effectively prioritized.
• Project and event management experience.
• Takes initiative to proactively solve problems within the realm of the role's job scope.
• Extensive experience and proficiency using email, internet, web and mobile applications and shared documentation systems.
• Self-driven, results oriented with a positive outlook and a kind demeanor.
• Strong individual contributor but equally able to work in a team environment.

• Comfort with up to 10-15% domestic and international travel 

Core Competencies for this role: 

• Effective Cross-Functioning: effectively tracks and executes tasks that may present competing priorities and identifies leading and supporting efforts to improve administrative operations. 
• Innovation & Creativity: uses new approaches and draws from diverse sources of ideas to create work products that support the goals of the team.
• Organizational Skills: manages work by efficiently planning tasks and time, paying attention to detail, and effectively prioritizing responsibilities to achieve the desired outcome. 
• Project Management: provides direction on the vision and execution of the project by planning, goal setting, making decisions, communicating, and motivating team members. 
• Problem-Solving: makes sense of complex, unclear, and contradictory information to solve problems effectively. 
• Attention to Detail: deploys meticulous accuracy in the execution of tasks and efficiently allocates resources (time, software, money, etc.) in the completion of work products.
• Agility: operates effectively and with flexibility, even when organizational processes are not clear or developed. 

Compensation: The estimated annual salary for this role is $87,000, however the exact salary will vary, based on location and experience.

In addition to the salary, employees of Imaginable Futures also enjoy a strong total rewards package that includes:

• Comprehensive medical, dental, and vision benefits
• Life and Disability Insurance
• Paid Parental leave
• Paid time off
• Dedicated professional development funds
• A competitive contribution towards your retirement plan
• A monthly health and wellness stipend 
• A monthly cell phone allowance

Our Commitment to Diversity, Equity and Inclusion

Justice. Equity. Diversity. Inclusion. What we call our “JEDI” principles inform everything we do — they guide our beliefs, drive our strategy and shape our culture, operations and actions. As a global philanthropic investment firm we understand our power and our privilege in a system built on white supremacy and other forms of injustice. At Imaginable Futures, we are made up of compassionate changemakers who believe that the diversity in viewpoints and cultural perspectives is not only a strength, it’s a requirement. As justice seekers, we fight against injustice and use our voices and actions to advocate and catalyze change. As courageous learners, we recognize that our “JEDI journey” is life-long as we continue to learn, adapt and push for advancement. As inclusive collaborators, we take the time to listen to each other, our partners, and the communities. As authentic communicators, we welcome conversations around hard and difficult topics, examining our own implicit and explicit biases. And, as grateful celebrators, we strive to always cheer for the victories, however big or small, that get us to a more just, equitable, diverse and inclusive world. If this is you, come join us on this transformational journey.

How to apply

Submit a resume and a one-page cover letter online. The cover letter should address why you’re excited about this role.

If we can make the application process easier through accommodation in the recruitment process, please let us know.