Finance & Administration (F&A) Manager, Grants

TITLE: Finance & Administration (F&A) Manager, Grants

LOCATION:  Preferred Metro Atlanta or Metro Washington, D.C. Area

With nearly 8,500 physicians, health professionals, researchers, medical students, and scientists worldwide, the American College of Rheumatology (ACR) is the home of the rheumatology community.

Founded in 1934, ACR is a non-profit, professional membership organization committed to excellence in advancing the study of rheumatology and treatment of rheumatic disease. On the forefront of cutting-edge information with countless opportunities for rheumatology professionals to expand their networks and build strong education foundations for their teams, ACR empowers you to break barriers in patient care.

The Association of Rheumatology Professionals (ARP) is the interprofessional division of the American College of Rheumatology, supporting the needs of this diverse group of interprofessionals working in the medical subspeciality of rheumatology by providing professional training and development, research, advocacy, and practice resources.

Since its founding in 1985, the Rheumatology Research Foundation (the largest private funding source for rheumatology research and training in the U.S.) has invested more than $205 million directly into its two mission priorities: rheumatology training and development and targeted rheumatic disease research. Programs funded by the Foundation train the next generation of rheumatology professionals who are tackling rheumatology’s challenges and working toward discoveries to improve the health of people with rheumatic disease.

POSITION DESCRIPTION

TITLE Finance & Administration (F&A) Manager, Grants

STATUS: Exempt

LEVEL: Sr. Specialist

DIRECT SUPERVISOR: Sr. Director, Controller

POSITION DESCRIPTION SUMMARY:

Manage, and oversee the accounting, financial and administrative reporting, compliance, and other administrative functions to ensure successful execution of grant process from pre-award to post-award. This includes optimizing the grant administration process, ensuring compliance with grant regulations, preparing administrative progress reports, administrative review of grant proposals, managing grant databases, engaging with agencies, educating staff on policies, and preparing internal and external financial reports.

Have skills and expertise in successful grants management to aid organization. Manage administration and finance of federal, foundation, corporate and other grants. This position supports the organization in improving business opportunities through effective funding programs. Primary administrator for all internal and external grants management systems.

DUTIES & RESPONSIBILITIES:

Grants Management

• Identify and develop strategies to optimize the grants administration process.
• Support projects’ funding proposals by assisting program staff with budget development and monitoring, reviewing proposals for compliance, preparing, and providing supporting documents.
• Develop and maintain policies, processes, and systems related to grants management and reporting.
• Provides direction and assistance to program staff to ensure appropriate interpretation and implementation of applicable regulations, rules and ACR policies and procedures.
• Ensure complete documentation of funding awards.
• Work with programmatic project staff to comply with funder’s terms and conditions (such as allowability of costs), oversee budget amendments, and manage budget reporting.
• Provide training to staff on grants management and reporting requirements and ACR processes related to same.
• Coordinate the completion of financial reconciliation for corporate and governmental grants.
• As needed, participate in and/or develop training, workshops and seminars on issues related to grant administration. Assist in preparation of educational materials and communications related to administration and grant activity.
• Keep the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities.
• Analyze all processes, provide enhancements to all grant programs if required, and manage all grant management processes according to policies and procedures.

Financial Management

• Develops ACR policies, procedures and systems related to cost, budgetary and financial reconciliation issues in accordance with applicable regulations, rules and funding entity policies and procedures.
• Support budget creation, budget projections and analysis of expenses as needed.
• Manage audit process related to grants (Financial and A-133-Single Audit, Indirect Cost Audits)
• Oversee Indirect Cost Rate proposals. Review salaries being charged to projects and adjust to ensure correct allocation. 
• Prepare, review, and submit financial reports (monthly/quarterly/annually, as needed).
• Prepare Federal Financial Reports (FFR’s) and other grant reports needed to maintain compliance with grant funder.
• Support compliance with applicable administrative, cost and audit requirements including federal regulations and guidelines such as Office of Management and Budget (OMB) 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (“Uniform Guidance”).
• Analyze and monitor projects’ fund and cash balances and keep project and team informed of status, issues.
• Oversee the accounting, reporting, and other administrative functions to ensure successful execution of grant process.
• Prepare financial or budget plans and allocation along with the planning and finance department in accordance with each requirement.
• Review and/or monitor accounting and procurement expenditures consistent with regulatory and company practices and provide direct support with accounts payable/receivable processes.
• Perform other duties as required.

Client Relations

• Serve as point of contact for programmatic project staff; provide financial analysis, management support and guidance.
• Clearly communicate processes for grant submission, monitoring and close out and compliance with rules and regulations, requirements, and objectives across all departments of the organization and the management.
• Communicate regularly with programmatic project staff and provide a high level of customer service around short and long-term financial management and sustainability.
• Work with other team members to ensure that services are delivered efficiently, effectively and in a courteous and timely way.

QUALIFICATIONS:

• BA/BS degree in business, nonprofit financial management or accounting preferred; five or more years of experience managing grants required.
• Nonprofit fund and federal grant accounting and management strongly preferred; Experience with educational and/or healthcare related grants.
• Budgeting experience required.
• Demonstrated skill in providing a high level of service to multiple customers, ideally in a nonprofit context, required.
• Proficiency with computer and accounting specific software (such as Microsoft Office, NetSuite, and Workday Adaptive), spreadsheets, and data management systems required.
• Experience working as part of a team delivering coordinated services highly desirable.
• Excellent communication and problem-solving skills.
• Ability to pay close and accurate attention to details.
• Ability to manage multiple tasks and priorities.

The ACR provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. The ACR complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities or conducts business.

This is not a contract. The description and duties as they relate to this position are subject to change as reasonable business necessity dictates. In the event of such changes, a new job description may be created