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Executive Assistant

Employer
Living In Freedom Together, Inc. (LIFT)
Location
Worcester, Massachusetts
Salary
$55,000-$60,000
Closing date
Feb 17, 2023

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Focus Areas
Civil Rights / Advocacy, Healthcare, Housing / Shelter, Human Services
Job Function
Administrative / Clerical
Position Type
Full Time
Willingness to Travel
up to 25%
Experience Level
Professional
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About Our Organization:

Living in Freedom Together, Inc. (LIFT) is a Survivor-led, nonprofit organization where Survivors of systems of prostitution and allies collaborate in providing support to victims and Survivors of the sex trade - populations that are routinely neglected and marginalized by society. Our mission is to provide quality exit services and supports to prostituted individuals and to end prostitution. We have developed a comprehensive approach to accomplishing our mission which includes advocacy for social change and justice for survivors, leading legislative initiatives at national, state, and local levels, providing training and consulting services to community-based partners such as medical providers, social services agencies, and law enforcement, and developing and delivering education and outreach services to community members and academic institutions.

LIFT instituted a 4-day work week based on extensive research on redefining "full-time" work and in the interest of a better and more meaningful work/life balance for our employees.

Position Summary:

The Executive Assistant is a full-time position reporting directly to the Chief Executive Officer (CEO) and is responsible for a high level of administrative assistance and support to ensure an efficient, and positive work environment.  The Executive Assistant will be experienced in supporting Executive level management independently, have outstanding organizational skills, possess a meticulous attention to detail, successfully prioritize and manage multiple duties, pivot as needed, create and execute processes that produce results and have excellent independent judgement to act on behalf of CEO when appropriate.  The Executive Assistant also serves as a liaison to senior management teams and oversees special projects. The Executive Assistant must be creative and enjoy working within a busy, entrepreneurial environment that is mission-driven, results-driven and community oriented. This position requires the ability to provide strong support to the CEO in a one-on-one working relationship and excellent interpersonal skills, as well as sound judgement and experience. This position is designated essential to LIFT’s operations. The Executive Assistant works independently on projects, from conception to completion, and must be able to work under pressure and handle a wide variety of activities and confidential matters with discretion.

Essential Duties and Responsibilities:

The essential functions include, but are not limited to the following:

Executive Support:

  • Provide administrative support to the CEO and COO
  • Serve as the primary point of contact for the CEO
  • Communicating on behalf of the CEO via email and phone calls including acknowledgment letters, personal correspondence, and other tasks that support and assist the CEO’s ability to lead the organization effectively.
  • Managing the CEO’s calendar and all scheduling
  • Providing all preparatory materials for appointments and key meetings
  • Follow up on contacts made by the CEO and support the cultivation of ongoing relationships.
  • Research, prioritize and follow-on incoming issues and concerns addressed to the CEO and COO, including those of a sensitive or confidential nature.
  • Determines appropriate course of action, referral, or response.

Board support

  • Assist CEO with preparation and dissemination of materials for board meetings and board committee meetings to Board Members and Committee Members
  • Attend Board Meetings to manage meeting slides and take meeting minutes.
  • Assist with Board Member communication between board meetings.
  • Manage schedule related to board governance such as orientation for new Board Members
  • Maintain the Board Handbook and Board contact listings.

Support for Organizational Communication and Culture

  • Promote and sustain a positive and productive working environment, working with the CEO and COO to initiate activities to support this goal.
  • Draft weekly “week ahead” document for staff of all upcoming meetings and events involving LIFT.
  • Assist CEO with preparation and dissemination of materials for staff meetings; manage staff meeting slides.

     Project Management

  • Provide comprehensive support for special administrative projects throughout the year as determined by the CEO.

Minimum Qualifications (Knowledge, Skills, and Abilities):

  • Commitment to LIFT’s mission to ending prostitution. 
  • Understanding of, and commitment to, equity and social justice    
  • 5 years of relevant experience working within the non-profit sector    
  • 8-10 years administrative experience ideal Commitment to flexible work schedule to meet the organizational needs of LIFT including LIFT Board Meetings   
  • Administrative and high-level management skills with impeccable attention to detail, ability to balance multiple, competing priorities and adhere to deadlines; ability to pivot as needed.
  • Excellent customer service and interpersonal skills
  • Written and verbal communication skills 
  • Ability to identify and hold applicable information and relationships as confidential.
  • Enthusiastic and positive attitude 
  • Ability to work independently as well as collaboratively as part of a team.
  • Takes a proactive approach to problem-solving with strong decision-making skills. 
  • Expertise in Microsoft Office suite, Google platforms and Zoom.
  • Ability and willingness to travel up to 25% locally and with the possibility to travel nationally.
  • Bilingual Spanish / English a plus
  • Valid driver’s license
  • Satisfactory background check
  • Notary Public a plus

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

All Full-time Employees Are Eligible for The Following Benefits

  • Four-day work week (32 hours)
  • Dental & medical insurance
  • Life Insurance
  • Vacation leave
  • Paid Time Off 401K

Salary: $55,000 to $60,000

 

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