Administrative Assistant

LaAmistad is looking for applicants that live our core values and are interested in becoming an essential member of our team by providing strong administrative support to help us achieve our mission. 

LaAmistad Core Values

• Kindness: “The ability to speak with love, listen with patience and act with compassion.”
• Excellence: "Every touch, every time, no exceptions"
• Passion: "You can't fake passion."
• Team Work: "Alone we can do so little; together we can do so much"
• Perseverance: “Grit, the raw endurance, hard work and passion that keeps you going despite obstacles.”

Duties and Responsibilities

• Provide administrative assistance with emails, memos, task management, communications, invoices, reports and other correspondence
• Create and maintain comprehensive and accurate records, files, documents, and reports
• Manage calendar, schedule meetings, send reminders and organize catering when necessary
• Answer calls in a polite and professional manner, take accurate messages, and manage voicemail
• Welcome visitors and identify the purpose of their visit before directing them to the appropriate department 
• Manage small events including mailers, silent auction, and committee meetings
• Perform  bookkeeping duties, reconciliations and other duties as assigned

Skills and Qualifications

• Ability to meet deadlines in a timely manner
• 2-3 years of administrative assistant experience
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask  
• Problem-solving and decision making skills
• Ability to act as gatekeeper and escalate relevant information to executives as needed
• Ability to work effectively with minimal supervision
• Strong interpersonal skills
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail
• Advanced proficiency with Microsoft Office Suite

Preferred skills

• Experience working with Salesforce and Blackbaud
• Experience working with volunteers, non-profits, and community-based organizations 
• Ability to work independently and as part of a team 
• Experience working with people, including children, of diverse backgrounds and cultures 
• Experience in the areas of early childhood education and youth development is considered a plus 
• Ability to work flexible hours 
• Bilingual

What you will gain:

• Satisfaction of helping someone else succeed.
• A chance to contribute to your community.
• Achieving a broader cultural understanding and exchange.
• Meeting new people who bring differences in culture, ability, and skill.
• Participation in a successful program with other active, interesting volunteers.
• Encouragement and recognition for your efforts.
• Invitations to LaAmistad benefit events and socials.
• Be a part of a team committed to LaAmistad’s success and growth!