Facilities Director

FACILITIES DIRECTOR

Employment Type: Full Time, Exempt

Compensation: $105,500/annually + benefits

Priority Application Deadline: Sunday, January 29, 2023, at 11:59 pm

Hamilton Families 

Our mission is to end family homelessness in the San Francisco Bay Area. Established in 1985, Hamilton Families is San Francisco's leading service provider to homeless families, with carefully designed programs to prevent homelessness, provide shelter and stability, return families to permanent housing, and support the well-being of children experiencing homelessness. We currently operate these programs across five sites in San Francisco, and in recent years have partnered with organizations such as the Giants, Google, Salesforce, Twitter, Airbnb, government officials and the wider Bay Area community. For more information, visit www.hamiltonfamilies.org.   

Position Overview

The Facilities Director, under the direction of the Chief Operating Officer, manages Hamilton Families facilities to create a safe and efficient work environment that ensures high quality of services for participants and optimizes staff support. This position oversees the functioning of all building systems including mechanical, electrical, fire/life safety, plumbing, and waste management. The Facilities Director works closely with the Director of Administration to design and plan capital improvements, major repairs, and other construction projects requiring oversight of MEP vendors and other contractors. Additionally, this position creates functional strategies and specific objectives (e.g., remodeling, space needs, compliance, and zoning laws) and develops budgets, policies, and procedures to support the functional infrastructure. Lastly, this is an essential position that providers leadership and support to the Facilities team and benefits from a hands-on, collaborative approach with all aspects of the organization. 

Primary Duties and Responsibilities

• Develops, implements, and supervises preventative maintenance and renovation programs for buildings, grounds, mechanical and electrical, utility, and safety and security systems.
• Directs, supervises, and evaluates department staff; ensures staff is performing all required tasks in a timely manner and receives training related to specific job tasks and responsibilities.
• Schedules and supervises maintenance workers engaged in building and grounds upkeep and repair, responsible for safety and security, electrical, plumbing, heating, air conditioning, and ventilation services.
• Develops and monitors department budget; orders equipment and supplies and monitors inventory; makes requests for capital outlay expenditures as needed.
• Serves as administrator responsible for facility safety and meeting physical ADA compliance standards, works closely with staff and city officials to meet contract and OSHA requirements.
• Directs, schedules, and oversees external contractors (electricians, plumbers, excavators, roofers, painters, landscapers, etc.).
• Prepares specifications for physical plant projects; estimates costs of equipment, materials, labor, and supplies; prepares bid specifications for projects, equipment, and contracted services; oversees site and building projects performed by outside contractors.
• Ensures the proper disposal of hazardous and controlled wastes in compliance with regulations and guidelines.
• Contributes to strategic planning by evaluating and projecting future facility needs and proposing options to achieve them.
• Performs other related tasks as requested.

Qualifications, Skills and Abilities

• Minimum of 7 years of professional experience in Facilities Management, Construction, Operations or a related field
• Three or more years of supervisory experience
• Five or more years of progressively more responsible experience in physical plant maintenance, with three or more years of supervisory experience, or; combination of education and experience commensurate with the requirements of this position
• Good knowledge of regulations and laws.
• Good negotiating skills
• Experience in the most current technologies and knowledge of computer systems, security, network and systems administration, databases and data storage systems, and phone systems
• Strong critical thinking and decision-making skills
• Excellent project management skills and strong ability to prioritize
• Firm grasp on IT infrastructure and operations best practices for relevant software applications, hardware, and other equipment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and Adobe applications, including but not limited to Outlook, Word, Excel, and Acrobat
• Self-directed; able to demonstrate initiative and to work successfully as a project leader or team member
• Exceptional organizational and time-management skills, able to successfully meet deadlines, cultivate partnerships with contractors and vendors courteously and professionally, handle multiple tasks simultaneously and exercise sound judgment.
• Essential functions of the position may require the use of a telephone, working at a standard computer terminal, and the ability to follow reasonable ergonomic recommendations, sit, kneel, stand, drive, or walk for long periods, reach, bend, lift, carry up to 40 pounds, and ability to climb stairs as needed
• Valid CADL and clean DMV record; able and willing to travel locally as needed
• Criminal background check, fingerprint imaging, TB (Tuberculosis) clearance, and documentation required post-offer.