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Senior Executive Administration Manager

Employer
Human Rights Campaign
Location
Washington D.C.
Salary
Senior Manager Level: $60,800-$76,000 Associate Director Level: $ 79,200-$99,000
Closing date
Feb 11, 2023

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Focus Areas
Civil Rights / Advocacy
Job Function
Administrative / Clerical
Position Type
Full Time
Experience Level
Administrative
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Job Details

We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ+ people, to join our team. Don’t meet every single requirement?  Studies have shown that people from marginalized communities are less likely to apply to jobs unless they meet every single qualification.  At HRC, we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Position Summary:

The Senior Executive Administration Manager reports to the Chief of Staff/Chief Operating Officer (COS/COO) and is responsible for providing administrative support to them as well as the President and the Executive Office. The Senior Manager must be able to respond quickly and with good judgment in a fast-paced environment, and be able to handle highly confidential and sensitive information in a professional manner. The Senior Manager works with staff at all levels of the organization, as well as with board members, donors, political leaders and others. They must be able to interact in a professional and respectful manner with all those who engage with the Executive Office, mindful that at all times they are representing the organization and its President and COS/COO in their work. 

This position will be based out of our Headquarters in Washington, DC but will be eligible for our hybrid work environment which entails working from home up to three days per week. 

Position Responsibilities: 

  • Manage the complex calendar and many scheduling demands for the COS/COO
  • Request, draft and compile briefing documents for the COS/COO and the President
  • Manage weekly All Staff Meetings, and other special projects
  • Manage the COS/COO’s correspondence, oral and written inquiries, incoming phone calls and public email inbox
  • Manage timesheet reporting and expense reporting for COS/COO
  • Assist with managing the schedule of the President as well as their incoming calls, letters and requests
  • Oversee administrative duties for the Executive Office including arranging business meetings, large events, catering, record keeping, managing office supplies
  • Assist with other HRC team events and planning such as board meetings, dinners, and other events onsite and offsite
  • Travel upon request to support and assist the President with complex itineraries and meeting schedules
  • Coordinate, as directed, special projects of the Senior Leadership Team and work closely with senior leadership to ensure communication and resource flow
  • Other duties as assigned

Position Qualifications: 

  • Bachelor’s degree or equivalent work experience with at least 5 years of relevant work experience within a fast-paced administrative role required.
    • Candidates with at least 6 years of relevant work experience will be considered for hiring at the Associate Director level. Associate Director salary is $79,200 - $99,000.
  • Exceptional attention to detail and organizational skills.
  • Strong professional ethics and sensitivity in dealing with confidential issues.
  • Demonstrated ability to use tact and diplomacy when dealing with sensitive issues at all times.
  • Excellent communications abilities, strong writing, analytical and creative skills.
  • Excellent customer service skills and the ability to interact with high-level elected officials, executives, volunteers, donors and staff.
  • The ability to work well under pressure, to handle multiple projects simultaneously and manage work under tight deadlines.
  • Proficiency with Microsoft Outlook, Word, Excel, and other database and productivity programs required.
  • Ability to travel occasionally on evenings and weekends, to support executive office needs.
  • Flexibility with work schedule; this position requires some evening and weekend work responsive to current events.
  • A commitment to LGBTQ+ rights required.

All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.

No phone calls or emails, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.

Company

The Human Rights Campaign and the Human Rights Campaign Foundation together serve as America's largest civil rights organization working to achieve LGBTQ equality. By inspiring and engaging individuals and communities, HRC strives to end discrimination against LGBTQ people and realize a world that achieves fundamental fairness and equality for all.

The Human Rights Campaign envisions a world where lesbian, gay, bisexual, transgender and queer people are ensured equality and embraced as full members of society at home, at work and in every community.

Find Us
Website
Telephone
2026284160
Location
1640 Rhode Island Ave NW
Washington
DC
20036
US
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