M4BL Movement Infrastructure Executive Assistant

M4BL Movement Infrastructure Executive Assistant

Schedule: Full-time 

Location: Remote, with some in-person requirements 

Reports to: Movement Infrastructure and Operations Executive

Salary: $88K - $95K, with full health benefits for employee and dependents, employer-funded retirement plan, remote work stipend, and 28 days of vacation
 

MOVEMENT FOR BLACK LIVES

The Movement for Black Lives (M4BL) is an ecosystem of organizations and individuals creating a shared vision and strategy to win rights, control and resources for Black people. Building on the legacy and strategies of past movements, the Movement for Black Lives has created a broad political home for Black organizers, activists, and their organizations. Our ecosystem is held together by politics of abolition, anti-capitalism and radical Black Queer Feminisms and a value system that fights for the most marginalized amongst us. 

POSITION SUMMARY

The Movement Infrastructure Executive Assistant provides stellar administrative support of a substantial and confidential nature, anticipating needs, proactively solving problems, and supporting a high functioning Movement Infrastructure and Operations Executive (MIO). Most of the work requires a high degree of autonomy, without prescribed procedures, and with delegated authority to exercise discretion and judgment especially in communication with stakeholders. Many objectives, priorities and demands are typical of this role; details are below. May require travel and work on occasional weekends and evenings as determined. 

ESSENTIAL FUNCTIONS

Logistics, Planning and Calendar Management

• Plan, coordinate, and manage the Movement Infrastructure and Operations Executive (MIO Exec) activities, including:
  • Management of complex calendars
  • Travel arrangements and associated logistics
  • Meetings: independently discern when to commit MIO Exec to meetings based on an in-depth understanding of the priorities of the M4BL
  • Conferences with individuals and entities internal and external to M4BL
  • Scheduling and documentation support for Leadership Bodies of M4BL meetings 
• Organize and manage logistics associated with the MIO Exec meetings, retreats, and special events
• Manage multiple projects: anticipate and track critical dates, expenses, events, and logistical needs 

Correspondence, Documentation & Communication 

• Support the Movement Infrastructure and Operations Executive in management of their email inbox, scheduling appointments, and supporting follow-up activities 
• Ensure timely acknowledgment of donations via thank you letters and related correspondence
• Organize and maintain impeccable electronic filing systems 
• Assist in documentation and submission of purchase receipts and reimbursements

Emergent, Proactive, and Responsive Support 

• M4BL is a movement supporting, catalyzing and building organization, as a result we are a dynamic and evolving constellation of team, organizations and leaders that need to be ready for a variety of conditions that are emergent, urgent, as well as proactive 
• We are committed to respond with flexibility to changing circumstances and priorities which means that the expectations of every position are dynamic.
• Responsibilities also include the completion of tasks as assigned by MIO Exec

Project Coordination 

• Support the Movement Infrastructure and Operations Executive with tracking, execution, and evaluation of projects and workflows
• Implement project management systems and processes 
• Support research, planning, and coordination for major projects as requested by Movement Infrastructure and Operations Executive

Note: The Movement for Black Lives is committed to responding flexibly to changing circumstances and priorities which means that the expectations of every position are dynamic. This description reflects the assignment of essential functions but does not proscribe or restrict the tasks that may be assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong personal alignment with the vision, mission, and values of the Movement for Black Lives
• Committed to and driven to offer Black Excellence 
• Brings joy, commitment, and dedication to the work
• Excellent verbal and written communication skills
• Superb organizational skills and attention to detail
• Maintain confidentiality and handle sensitive information
• Cultivate positive working relationships and gain the trust and respect of all levels of internal and external constituencies
• Work well independently and on a remote team
• Openly and consistently receive and give feedback
• Ability to multitask, adapt to changing priorities, and meet daily, weekly, and monthly deadlines
• Proven record of accuracy, efficiency, dependability, multitasking, and attention to detail
• Perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact
• Advanced computer skills and demonstrated experience with Microsoft Office Suite, Google Suite, Slack, Zoom, Asana etc.
• Prior experience in a movement organization 
• Collaborate on projects and initiatives in a fast-paced environment 
• Creative problem-solving skills

EQUAL OPPORTUNITY WORKPLACE

The Movement for Black Lives in partnership with its fiscal sponsor the Common Counsel Foundation is proud to be an equal employment workplace. We welcome and encourage job applicants who are motivated to work with us in addressing social injustice and those who have personal experience with injustice. We prohibit discrimination and harassment of any kind based on any of the follow factors; race, color, religion (including religious dress and grooming practices), age, sex/gender (including pregnancy, childbirth, breastfeeding and/ or related medical conditions), gender identity, gender expression, sexual orientation, marital status, medical condition (genetic characteristics, cancer or a record or history of cancer), military or veteran status, national origin, ancestry, disability (mental and physical including HIV/AIDS, cancer, and genetic characteristics), and genetic information.

APPLICATION INSTRUCTIONS

Please submit a resume and 1-2 page cover letter to the BambooHR link. Applications will be reviewed on a rolling basis and the job will remain open until filled. Applications without a cover letter will not be considered.