Assistant Controller

This position directly reports to the Controller with a dotted line as support to the Director of Human Resources and is responsible for supporting the Controller in finance, accounting and reporting activities.  The Assistant Controller will support the day-to-day finance operations of a budget of $20 million. The Assistant Controller will also review the bi-monthly payroll.  The Assistant Controller will work closely with program/department leaders and their staff, not only to educate them regarding finance and accounting procedures but also to explore how the finance function can support program operations.  This role requires a proactive, hands-on strategic thinker who will assume responsibility for duties assigned in the finance and other operational functions. This role requires a range of financial, accounting and administrative/organizational skill levels, from routine monthly tasks and reconciliations to complex analysis and special projects.  This position requires strong interpersonal and communication skills, experience in effectively communicating key data and the ability to balance day to day priorities with long-term goals and projects. This position requires the ability to be flexible with priorities and to function in a fast-paced environment.

PRINCIPAL RESPONSIBILITIES:

Finance/Accounting & Human Resources

• Assist Controller with all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements; this includes preparing and/or reviewing monthly reconciliations, journal entries, bi-monthly payroll, 403b reconciliation and remittance, maintaining fixed asset inventory
• Monitoring and enforcing financial policies, internal controls, procedures and reporting system
• Assists in preparation of financial reports in an accurate and timely manner (monthly, quarterly, annually) 
• Supports the annual budgeting and planning process. This might include working with individuals to create budgets
• Supports the Controller with external audits and form 990 preparation
• Ensures proper categorization and reporting of restricted funds
• Performs organizational cash flow forecasting
• Manages overall organization and retention of business office documents and files such as vendor contracts, leases, etc.
• Manages annual insurance renewals and ongoing insurance inquiries
• Assist HR Director with benefits and open enrollment
• Assist with year-end payroll processing
• Perform non-discrimination testing 
• Reconcile benefit invoices
• Manages teacher certification process
• Verify employment
• Assist with recruiting
• Assist with worker’s compensation reporting
• Maintains confidentiality at all times

Team Skills

• Commitment to actively participate in recruiting and training with a diverse team
• Fosters and promotes a positive and supportive work environment

Competencies:  

• Accounting research and analysis
• Skilled at learning new systems and technology

Specialized Skills and Knowledge:  

• “Super-user” in Excel required
• Blackbaud experience strongly preferred