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Development Assistant & Office Administrator

Employer
San Francisco CASA
Location
San Francisco, California / Currently 60% in person / 40% remote
Salary
$59,000/year plus a robust benefits package
Closing date
Dec 4, 2022

Employer: San Francisco CASA

Position: Development Assistant & Office Administrator

Status: Full-time exempt, Hybrid*

Posted: Nov 4, 2022; open until filled

Organization Overview

Through advocacy and mentorship, San Francisco Court Appointed Special Advocates (SFCASA) empowers community members to stand up for a foster child and champion their rights in court. SFCASA recruits, trains and provides ongoing support to community volunteers serving as officers of the court to advocate for the best interests of abused and neglected children in the foster care system. Through sustained, personal attention, SFCASA creates positive change in children’s lives, providing children with hope, stability and opportunities to thrive in preparation for healthy, productive adult lives. More information can be found at www.sfcasa.org.

Position Overview

The Development Assistant & Office Administrator has primary responsibility for providing administrative support for development and donor relations, as well as SFCASA’s Board of Directors, and office operations. Under the direct supervision of the Senior Development Manager and supporting the Director of Finance and Administration, the Development Assistant & Office Administrator plays an important role in supporting SFCASA’s growth and development.

Responsibilities

Development and Donor Relations Support --- 50%

• Assist in creating donor mailings, appeals, invitations, and annual reports

• Record all donations in Salesforce twice weekly and create personalized acknowledgments

• Prepare regular donation deposit reports for finance department

• Ensure major donors receive personal acknowledgment from a Board member

• Lead efforts related to holiday gift drive

• Assist with development-related events, including advocate appreciation event, donor lunch, youth holiday party and fostering change gala

• Be prepared to prioritize development tasks during major appeals and gala preparation

Office Coordination & Operation --- 30%

• Schedule, support communications and provide tech support for All Staff meetings

• Assist in recruitment and hiring processes including posting job announcements and screening

• Support the onboarding and orientation of new staff members including setting up workstations, office tours, and coordination of sexual harassment training

• Manage supplies and equipment (copier, postage machine, etc.) for the office

• Provide back-up front desk/reception coverage

• Coordinate facility repairs and maintenance with office handyman/contractor as well as bulky pickup

• Take lead in ensuring that common areas, including copy area, supply closet, kitchen, and staff mailboxes, are well organized and effectively meet the needs of staff

• Remind staff on their week of refrigerator clean up and trash, recycling, and compost duty

• In communication with Recology to address any waste management issues

• Provide tech support for zoom/hybrid meetings as needed

Board of Directors Communication --- 20%

• Schedule and prepare all Board meetings, including tracking calendar invitations, preparing Board materials, arranging catering, updating attendance, and compiling detailed minutes

• Coordinate with committee chairs to schedule and communicate re committee meetings/calls

• Coordinate and support Board use of online record keeping portal

• Provide tech support for hybrid meetings

Additional Responsibilities 

• Establish and maintain effective, collegial working relationships with SFCASA staff, Board, volunteers, donors, partner agencies, and other external stakeholders

• Other duties as assigned; non-essential job duties, non-related responsibilities and other tasks as required by the Executive Director and Agency may be assigned from time to time – SFCASA is a small non-profit organization requiring flexibility from its staff

Qualifications and Requirements

• Bachelor’s degree required

• 2-4 years of administrative support experience

• Advanced competence in Microsoft Word, Excel, PowerPoint and Outlook

• Excellent written and oral communication skills

• Experience in a development, marketing or customer service field ideal

• Must pass a comprehensive background check (after offer)

• Comfortable with learning and utilizing new software programs; experience with Salesforce or other database preferred

• Demonstrated respect of all people regardless of socioeconomic background, culture, religion, sexual orientation, disability or gender and experience working with culturally diverse populations

• Ability to maintain confidentiality and exercise diplomacy and discretion in communications

• Demonstrated capacity to exercise sound judgment and take initiative to problem solve in order to serve the needs of multiple stakeholders

• Friendly and approachable demeanor, positive attitude, and genuine interest in interacting with staff, volunteers, Board, and donors

• Detail-oriented and proactive self-starter with strong attention to detail who can anticipate needs of others and accept/adapt to feedback

• Flexibility with hours required, including some evenings and weekends

Bilingual candidates and BIPOC are encouraged to apply

• SFCASA is committed to centering and supporting the voices of former foster youth. Applicants with lived experiences of the dependency system and/or other system involvement are highly encouraged to apply.

• Candidates should be prepared to provide a writing sample upon request

• Must be able to lift up to 50lbs.

Salary & Benefits

Salary for this position is $59,000/year. SFCASA offers a hybrid working environment (currently 60% in office and 40% remote). SFCASA offers a robust benefits package including health, dental and vision insurance; a 403(b) retirement savings fund; flexible spending plans for medical, dependent care, and commuter expenses; and generous vacation, sick leave and paid holidays. Employees in their first year accrue 15 vacation days and 12 sick days annually and receive 16 paid holidays per year, including their birthdays off.

To Apply

Please send a cover letter, resume, salary expectations and three references in one PDF document via e-mail to resumes@sfcasa.org with “Development Assistant and Office Administrator” in the subject line. We’d appreciate learning how you heard about the position and why you are interested in working at SFCASA in your cover letter. Please, no phone calls or site visits. This position will remain open until filled; complete applications will be reviewed as they are received. SFCASA is committed to workforce diversity and does not discriminate on the basis of age, race, color, religion, disability, sexual orientation, gender identity, or veteran status. Qualified applicants will receive full consideration without regard to age, race, color, religion, disability, sexual orientation, gender identity, or veteran status. SFCASA will consider qualified applicants with arrest or conviction records for employment in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

San Francisco CASA is an equal opportunity employer.

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