Administrative Coordinator, Georgia Statewide Afterschool Network (GSAN)

Job Title: Administrative Coordinator, Georgia Statewide Afterschool Network (GSAN)

Classification: Non-Exempt

Job Type: Full time

Functional Grade: Coordinator

Salary Range: $45,000 - $60,000

Reports to: Quality Manager, Georgia Statewide Afterschool Network (GSAN)

Organization Overview

Voices for Georgia’s Children (Voices) is the leading comprehensive child policy and advocacy organization on the state.  Voices is an independent, non-partisan, information clearinghouse and coalition builder. We promote pragmatic policies that recognize children’s needs are interconnected and best met holistically. Voices champions the “whole child” approach and is leading a movement of public and private stakeholders to advance systemic change on behalf of Georgia’s children.

We achieve our influence through advocacy with elected and appointed officials and through extensive collaboration and engagement of local, state and national organizations.  We partner with academic and nonprofit organizations with deep knowledge of key children’s issues to ensure a research-base to our policy agenda.  We convene leadership teams of organizations with common objectives for collective advocacy; and we engage and educate a broad network of individuals and organizations to encourage a community culture that gives priority to children.  Through traditional and social media we educate and encourage the larger community to support the needs of children.

The Georgia Statewide Afterschool Network (GSAN) is a public-private collaborative dedicated to advancing, connecting, and supporting quality afterschool and summer learning programs to promote the success of children and youth throughout Georgia. GSAN’s mission includes providing access to professional development, best practices, and enrichment for current programs, engaging families, communities, businesses, and local and state leaders while educating them on the positive impacts of afterschool programing and supporting the development of policy priorities and advocacy strategies at the local, state, and federal level.  Since 2013, Voices for Georgia's Children (Voices) has served as GSAN’s home.

Job Summary

The work of the organization requires GSAN to be both systematic and nimble to respond in an every-changing environment. The Administrative Coordinator is a key position and will provide direct support to the Georgia Afterschool & Youth Development (ASYD) Initiative, as well as GSAN’s Director and team members in the fulfillment of their roles.  The Administrative Coordinator will help organize and facilitate the administrative workflows of the ASYD Initiative and GSAN team including scheduling, collecting, and coordinating content, note taking, proofreading/editing, and coordinating event logistics.  The position is remote with periodic visits to the office located in downtown Atlanta. 

Job Responsibilities

ASYD Support

• Scheduling, finalizing agendas and materials for, and taking accurate notes of meetings including ASYD planning meetings and steering committee meetings Updating timelines and project plans and sending reminders to team members based upon project plan and upcoming deadlines
• Coordinating content collection for ASYD communications and events Supporting event logistics
• Other duties as assigned

GSAN General Administrative Support

• Scheduling both internal meetings and meetings with external stakeholders
• Supporting the preparation of documents, logistics, and execution of GSAN Advisory Council meetings
• Formatting, editing, and proofreading letters, presentations, and spreadsheets Updating data and running reports in the CRM Ordering supplies and materials
• Other duties as assigned

Education

• Associate degree required. 
• Bachelor’s degree preferred.
• High quality, relevant experience may substitute for some of the educational requirement.

Qualifications

• A minimum of five years administrative experience in a professional office setting
• Knowledge of principles and practices of organizations, records management, and general administration
• Ability to write professional communications Proficient to advanced knowledge of Microsoft Word, Excel, PowerPoint, Teams, Zoom, and Adobe
• Typing 45 WPM for accurate and efficient note taking at meetings Must have an eye for detail and the ability to apply a professional polish to documents
• Ability to anticipate workload and negotiate deadlines among managers and supervisors
• Ability to juggle multiple tasks at once

Desired Skills and Attributes

• Basic knowledge of roles played by local, state and federal government
• Effective interpersonal skills and ability to work effectively with a wide range of constituencies
• Flexibility, high energy, and a strong team player. 
• Willingness to change tasks on short notice and pitch in on team products when needed

Location

This position is home-based, but applicant must be able to attend periodic meetings in metro Atlanta area with occasional work from the office.  Applicant must be a resident of the state of Georgia. 

Benefits

Voices has a flexible and supportive work culture that encourages work/life balance. The following benefits are available:

• Voices pays a generous portion of employee’s premiums for medical, dental, vision, life, STD/LTD insurances.
• Generous paid vacation, sick/wellness, and holiday leave
• Competitive match to 401K retirement contributions
• Professional development and technology allowance
• Annual individual performance-based bonus

Why Voices

We believe in fostering a supportive, equitable, diverse, and inclusive workplace culture that values each team member and is grounded in mutual respect.  We believe that both employers and employees have a responsibility to each other - to give their best in support of the mission and each other and to be committed to excellence and continuous growth.

We believe communication begins with listening and understanding. We strive to be accurate, intentional, clear, and respectful in all our communications.

We believe in boldly leading by example with integrity, humility, empathy, and respect for each other, for the children and families that we serve and for our partners in child advocacy.

We believe that every child must be valued equally and supported equitably to address the impact that systems and structures have on the trajectory of their lives.

Voices for Georgia’s Children (Voices) is an equal opportunity employer and will not discriminate against applicants or employee due to race, color, sex, gender, age, religion, national or ethnic origin, disability, sexual orientation, creed, citizenship, HIV status, marital status, veteran status, or based on any other federal, state, or local protected class.  We value diversity in the workplace and strongly urge people in protected groups to apply for employment.