Program Specialist

Job Title:  Program Specialist

Classification: Exempt

Job Type: Full time

Functional Grade: Specialist

Salary Range: $60,000 – $75,000

Reports to: Sr. Director of Operations and Finance

Organization Overview

Voices for Georgia’s Children (Voices) amplifies the needs of Georgia’s youngest residents in the chambers of the General Assembly, as well at the federal and local levels of government.  Voices is an independent, non-partisan, information clearinghouse and coalition builder. We promote pragmatic policies that recognize children’s needs are interconnected and best met holistically. Voices champions the “whole child” approach and is leading a movement of public and private stakeholders to advance systemic change on behalf of Georgia’s children.

We achieve our influence through advocacy with elected and appointed officials and through extensive collaboration and engagement of local, state and national organizations.  We partner with academic and nonprofit organizations with deep knowledge of key children’s issues to ensure a research-base to our policy agenda.  We convene leadership teams of organizations with common objectives for collective advocacy; and we engage and educate a broad network of individuals and organizations to encourage a community culture that gives priority to children.  Through traditional and social media we educate and encourage the larger community to support the needs of children.

Position Summary

The Program Specialist reports to the Senior Director of Operations and Finance. They are responsible for planning and managing policy forums, meetings and legislative events. 

They produce supporting materials for events, maintains contact and project databases, organizes logistics, and handle administrative tasks related to the coordination of a busy event calendar for the organization. They also assist with our annual fundraising/donor events.

Job Responsibilities

Meetings and Events

Manage the budget, planning, logistics, and implementation for programs, events, and meetings to include:

      a. GA Pre K Week, Pre K Week Launch and Summer Transition Program

      b. GA-CALL forums

      c. Children’s Day at the Capitol and other advocacy events

      d. Legislative reception

      e. Roundtable discussions, statewide engagements and meetings, and other convenings

Manage other special projects and relationships necessary to meet grant deliverables, including funders and state agency partners.

Data Management

1. Manage constituent databases related to events, projects, and fundraising with accuracy and attention to detail
2. Lead the implementation of enhanced use of CRM and other applications such as Tableau

Communications

1. Design and update event and program webpages
2. Create and deliver compelling presentations to partners, funders, and board of directors
3. Support the writing of grant proposals

Other Duties as Assigned

Education

Bachelor’s degree required.  High quality, relevant experience may substitute for some of the educational requirement.

Qualification

• Three years of experience in complex project/program management, 5 years preferred.
• Excellent organizational and project management skills, using flowcharts, spreadsheets, timelines, etc. that can be shared with partners and senior staff.
• Experience with database management is a must (Salesforce preferred). Advanced knowledge of data manipulation in MS Excel. Proficiency in Adobe InDesign, Canva similar application is a plus. Advance knowledge of WordPress.
• Intermediate to advanced knowledge of Microsoft Office Suite

• Strong written and verbal communications Demonstrated experience leading projects and managing events

• Ability to exercise sound judgment independently.
• Ability to lift 35 pounds, occasionally.

Desired Skills and Attributes

• Effective interpersonal skills and ability to work successfully with a wide range of constituencies and professionally represent the organization.
• High level of attention to detail and task orientation; ability to manage workload and deadlines. 
• Flexibility, high energy, and a strong team player. Willingness to change tasks on short notice and pitch in on team products when needed. 

Travel

Rarely and within the state of Georgia

Location

This position is home-based, but applicant must be able to attend periodic meetings in metro Atlanta area with occasional work from the office.  Applicant must be a resident of the state of Georgia. 

Benefits

Voices has a flexible and supportive work culture that encourages work/life balance. The following benefits are available:

• Generous coverage of premiums for medical, dental, vision, life, STD/LTD insurances
• Generous paid vacation, sick/wellness, and holiday leave
• Competitive match to 401K retirement contributions
• Professional development and technology allowance
• Annual individual performance-based bonus

 Why Voices

We believe in fostering a supportive, equitable, diverse, and inclusive workplace culture that values each team member and is grounded in mutual respect.  We believe that both employers and employees have a responsibility to each other - to give their best in support of the mission and each other and to be committed to excellence and continuous growth.

 We believe communication begins with listening and understanding. We strive to be accurate, intentional, clear, and respectful in all our communications.

 We believe in boldly leading by example with integrity, humility, empathy, and respect for each other, for the children and families that we serve and for our partners in child advocacy.

 We believe that every child must be valued equally and supported equitably to address the impact that systems and structures have on the trajectory of their lives.

 Voices for Georgia’s Children (Voices) is an equal opportunity employer and will not discriminate against applicants or employee due to race, color, sex, gender, age, religion, national or ethnic origin, disability, sexual orientation, creed, citizenship, HIV status, marital status, veteran status, or based on any other federal, state, or local protected class.  We value diversity in the workplace.