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Office Administrator

Employer
St. John United Methodist Church
Location
North Atlanta/Buckhead/Sandy Springs area
Salary
Salary competitive within the nonprofit environment, based on experience
Closing date
Oct 21, 2022

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Focus Areas
Religion / Faith-based
Job Function
Administrative / Clerical, Marketing / Communications
Position Type
Part Time
Degree Level
Some college
Experience Level
Administrative
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Job Details

Position Summary:

In coordination with the Senior Pastor, staff and lay members, the Office Administrator will support the ministries of St. John United Methodist Church by performing key administrative responsibilities.  The position will oversee the day-to-day activities in the church office. This individual will be the face of St. John both on the phone and in person for all who contact the church.  Building relationships with staff, lay members, vendors and those who use our facilities is critical. The Office Administrator will be responsible for communications products and services including newsletters and other print publications, Website, E-news and other online communications, master calendar scheduling and communication, coordination of facilities usage, management of service contracts and coordination of service work, scheduling and support of baptisms, weddings and funerals, accurate and timely input and output of church records, ordering of office/kitchen supplies and overall support of all staff members.

Reports to: Senior Pastor

Qualifications:

  • 1-2 years of technical school/college
  • Relevant work experience in a church or nonprofit organization
  • Strong organizational and problem-solving skills
  • Effective verbal and written communication and relationship-building skills
  • Ability to function well in a team environment, working collaboratively with others on a daily basis
  • Willingness to express the Christian mission of the church
  • Adherence to strict confidentiality policies
  • Proficiency in Microsoft Office Suite
  • Knowledge of/experience with ACS/Realm or similar software
  • Proficiency in/ability to learn Squarespace/WordPress and/or other web development tools
  • Social Media Marketing experience including Facebook, Instagram and YouTube

Essential Responsibilities:

  • Greet visitors to the office, answer questions, give needed assistance, and/or direct them to the proper staff person for assistance
  • Create and maintain the master calendar of all church activities and outside events, coordinate use of classrooms and facilities
  • Schedule baptisms, weddings, and funerals and provide all needed support:  create and produce bulletins, provide written directions to the church when requested, coordinate needs for facility use (stocking restrooms, schedule set-up and take-down/cleaning, proper climate control)
  • Keep church records as assigned, including records required by the Book of Discipline, and produce reports as requested (e.g. Charge Conference and End-of-Year Reports)
  • Update and maintain membership records on ACS/Realm, provide reports to lay leaders and staff as necessary
  • Produce church publications, including written and electronic (e.g. bulletin, newsletter, brochures, flyers, E-Blast, social media (Facebook, Twitter, Instagram)
  • Maintain accuracy and relevance of website through regular updates. 
  • Monitor church activities and update website accordingly
  • Recruit, schedule and oversee work of office volunteers
  • Monitor and order office supplies and kitchen supplies as needed.  Coordinate maintenance and repair of office equipment.  Manage relationships for office-related contracts (e.g. copier, telephone, IT, etc.)
  • Log checks received through the mail and from Sunday collections.
  • Provide support to all staff, including the senior pastor

Non-Essential Responsibilities:

  • Performs other duties to support the mission of the church as needed

Supervisory Responsibilities:  None

Financial Responsibilities:

Manages funds and other church assets i.e. supplies and equipment in a manner that is considered productive in the best interest of St. John and conforms with approved budgets for office and kitchen supplies and contractual agreements.  Log financial donations received weekly and provide to Financial Administrator and/or Finance Chairperson.  

Company

St. John United Methodist Church, located in the North Buckhead/Sandy Springs neighborhood of Atlanta, is a friendly, welcoming church that has served this community for nearly 60 years.  We are home to The Chastain School at St. John, recognized as one of Atlanta's premiere preparatory preschools and early childhood development programs.  For over 40 years, we have been a local partner of NYO Baseball, hosting Little League play each spring and fall.  Each year, our congregation brings to life the story of the birth of Jesus at our Walk Through Bethlehem held in December.  This has become a tradition for many families, who bring their children and grandchildren year after year.  And we have provided the most beautiful Christmas trees to many Buckhead/Sandy Springs families who return each year for that perfect tree.    As followers of Jesus, we believe we are called upon to:  Love God, Love One Another, and Make Disciples for Jesus Christ.  We do this principally through three interconnected activities: Worshiping God, Connecting with each other, and Serving others.  We welcome all and invite you to join our St. John Community.

 

Find Us
Website
Telephone
404-255-1384
Location
550 Mt. Paran Road
Atlanta
Atlanta
Georgia
30327
US
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