Administrative Assistant, Human Rights

Established in 2006 by Wendy and Eric Schmidt, The Schmidt Family Foundation (TSFF) supports communities worldwide to build resilient systems for food, water, and human health. TSFF promotes an intelligent relationship between human activity and the planet’s natural resources.

As a grant-making arm of TSFF, The 11th Hour Project supports organizations that address the environmental and human rights implications of a linear, extractive economy and support the communities that are often the most impacted. The 11th Hour Project’s Human Rights Program is focused in Africa and Haiti, investing in movements that protect human rights from destructive mining, energy, and agriculture projects as well as policies which extract wealth, harm communities, and devastate the environment. More information on The 11th Hour Project and its Human Rights Program can be found at www.11thhourproject.org.

ABOUT THE POSITION

The 11th Hour Project is looking for an exceptional candidate to support the Human Rights program across a range of administrative capacities that will enable the effective operation of the program.  This position will report to the Human Rights Program Director. PLEASE NOTE: Ability to speak, read, and write effectively in English and French (applicants without French language skills will not be considered)

The Administrative Assistant must have an excellent work ethic, be highly skilled at setting priorities, possess initiative and bring to their work a strong attention to detail. The successful candidate will be collaborative/relationship-oriented, and organized; a quick study who thrives in a fast paced organization where the work often demands quick and accurate outputs.

PRINCIPAL DUTIES

• Provide administrative assistance to Human Rights program staff; handling functions such as responding to inquiries, scheduling calls and meetings, maintaining a program calendar, outreach to grantees and partners, maintaining program files, preparing expense reports, documents and contracts
• Maintain budget and grant files, including contact management, and use online database (Salesforce) to manage individual grant information
• Review and synthesize data and information from grant proposals and reports
• Serve as a liaison between the Foundation’s grants management team, the Human Rights program team, and grantees to ensure seamless and well supported grants processing
• Coordinate logistics for domestic and international staff travel, internal and external meetings and special events, and help manage complex logistics for international participants at Foundation’s annual grantee gathering
• Assist team members with preparation of presentations to Foundation leadership and Board as well as outside audiences
• Assist with other projects and activities as assigned

SKILLS AND EXPERIENCE NEEDED

• Thrives in an administrative supporting role with the ability to understand organizational structure and work through administrative systems, enjoys process improvement and possesses a keen attention to detail-oriented work
• Ability to work effectively in a small organization with an emphasis on teamwork, while also being able to work individually with a high level of self-motivation
• Excellent organizational skills and demonstrated aptitude for project and program administration
• Ability to be flexible and forward-thinking to envision and enact solutions
• Ability to work on a wide range of projects, prioritize tasks, manage time effectively and meet deadlines
• Ability to speak, read, and write effectively in English and French (applicants without French language skills will not be considered)
• Articulate writer and professional communication style via phone, e-mail, and mail
• Strong interpersonal skills to interface and coordinate professionally with a number of diverse internal and external contacts, including grantees, vendors, and fellow team members
• Fluency in MS Office and Google Docs strongly preferred
• Fluency with Salesforce or other online databases preferred
• Ability to work legally in the United States
• Based in the Bay area with hybrid remote and in-person work in the San Francisco office, and occasionally in Menlo Park, California

ACCESS NEEDS

Must be able to use a computer and communicate by video call or telephone for extended periods of time.