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Office Manager

Resilient Georgia
Atlanta, Georgia / Remote, with occasional in-person meetings and travel within the state
$58,000.00 - $75,000 based on experience and education attainment.
Closing date
Aug 28, 2022

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The Office Manager is a new full-time position at Resilient Georgia. Reporting to the Executive Director, this individual will be responsible for ensuring all bookkeeping/accounting and administrative support functions and operations are executed in an efficient, effective, and organized manner.
The ideal candidate will have a diplomatic sensitivity, be highly detail-oriented, creative, curious, and enjoy solving problems. Nonprofit employment experience is highly preferred.

Office Administration Responsibilities
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly, including setting standards
• Assists internal and external communication team to support all aspects of the Executive Director’s speaking engagements (logistics, talking points, scheduling, supplies, etc.)
• Manage scheduling for Executive Director. Ensures accuracy, coordination, and prioritization of the calendar
• Facilitates communication; develops memos and reviews correspondence and drafts responses for the Executive Director as appropriate
• Understands organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed
• Manages integrated corporate calendar; establishes and maintains systems to assist the Executive Director and her direct reports with areas of accountability/responsibility and coordinating agendas, minutes, and follow up for leadership meetings
• Manage and Organize Shared Drive and ensure all work is uploaded monthly
• Identify opportunities for process and office management improvements and design and implement new systems
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
• Assist with managing and maintaining IT infrastructure for Executive Director and RG staff
• Ensures digital administration accounts (such as Constant Contacts, Zoom, etc.) are current. Keeps a current log of log-in credentials.
• Interfaces and collaborates with contracted IT support personnel. Implements basic IT functions with support from contracted IT personnel.

Bookkeeping Responsibilities
• Conduct payroll for employees and contractors
• Manage account receivables & payables
• Tax planning assistance
• Financial planning & projections • Demonstrate good record-keeping skills to meet state and federal tax and nonprofit regulations
• Produce monthly, quarterly, and annual financial statements, reports, and balance sheets – for review by RG Board, Executive Director, and Key Leadership to remain abreast of the nonprofit’s financial health

• An Associate’s degree or two years of college coursework required. Bachelor's degree in business administration, communications, or a related field preferred. Any combination of education and experience that demonstrates the knowledge and ability to perform the work.
• 2-5 years of work experience in a bookkeeping & administrative/office management role
• Knowledge of accounting practices relevant to non-profit accounting
• Experience in non-profit and grant accounting a plus
• Impeccable attention to detail and follow-through
• Strong organizational and time management skills. Results-oriented demonstrated ability to prioritize, plan, and execute.
• Must be a self-starter and driven. Demonstrated ability to work autonomously
• Excellent communication and interpersonal skills
• Strong problem-solving skills and analytical abilities
• Keen Interest in Behavioral Health preferred
• High level verbal and written communication skills
• Strong influencing and facilitative abilities
• Ability to communicate and work collaboratively across all levels of leadership
• High level of proficiency in the use of Zoom, Teams, Microsoft Office Suite (Microsoft Excel, Word, and PowerPoint), Adobe Pro, and Google Products
• Experience with Quick Books Pro or similar software experience (minimum two years)
• Payroll processing experience (minimum two years)
• Ability to work effectively in a face-paced environment with changing priorities

Salary Range
$58,000.00 - $75,000 based on experience and education attainment. Health and dental insurance packages are offered. Resilient Georgia is an Equal Opportunity Employer, and nothing in the job posting or description should be construed as an offer or guarantee of employment.

Position Type
Full time with benefits.

Remote, with occasional in-person meetings and travel within the state, mostly in metro Atlanta. In-person meetings and travel within the state combined will account for up to 10% annually.

Process for Applying
Send cover letter and resume to info@resilientga[dot]org with OM APPLICATION (all caps) in subject line.

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