Central Presbyterian Church (https://cpcatlanta.org/), an historic 492-member congregation of the Presbyterian Church (USA) in downtown Atlanta, has an immediate opening for a full-time administrator to manage its business operations.
The administrator will oversee and participate in all aspects of the church’s operations across several related areas of focus, working collaboratively with congregational members and leaders, committees, and staff persons to provide effective leadership and direction.
A competitive compensation and benefits package is offered.
To apply, please submit your resume by emailing BusinessAdmin@cpcatlanta[dot]org.
Essential Duties and Responsibilities
- Support pastoral staff and Session (governing board) with any questions, analysis, and reporting of financial performance for decision making and problem solving for all the church’s business functions.
- Respond directly to member inquiries regarding contributions and statements.
- Support staff with financial data or problem solving for both church and staff functions.
- Participate in staff discussions regarding ministry planning and execution.
Oversee scheduled financial activities:
- AP check processing
- Review check requests
- Print checks, find authorized signers and mail checks weekly
- Check Positive Pay daily as checks are presented to our bank (ACB)
- Investigate potential fraudulent transactions
- Help reconcile standard reports, research exceptions, track contributions, etc.
- Review, assist or direct vendor performance, contracts, and problem resolution
- Supervise bookkeeper
- Monitor receivables
- Pursue receivables as necessary
Primary interface and point of contact for:
- Banks/investment houses
- Security companies
- Insurance brokerages
- Accountants and attorneys
- Others (e.g., philanthropic organizations, government entities, sister churches)
- Help develop annual budget
- Provide source data to Finance Committee and other committee leadership for each budget year (contributions, expenses, anticipated changes in needs and/or costs)
- Maintain/modify/develop annual budget documents, assist with leadership presentations and approvals
- Help produce reports and analytics for Stewardship Committee during commitment and budgeting process
- Prepare reports of contribution performance against pledges during the financial year
- Maintain donor and gift records
- Problem solve with members/donors
- Distribute pledge/payment statements
- Perform regular pledge/gift follow-up and alert Stewardship Committee to giving interruptions or other areas of concern
- Research possible accounting or payment errors
- Review monthly and other periodic data and reports for exceptions, errors, and problems; act on any issues found as appropriate
- Actively look for and detect exceptions and issues; investigating, auditing, and reporting aberrations
- Review and report on financial controls
- Ensure biweekly payroll runs smoothly and without errors
- Produce W2, 1099 and other tax documents as required
- Maintain staff payroll records: existing, terminations, new, changes
- Keep insurance and pension benefits data current with payroll
- Provide payroll/benefits data to Personnel and Finance Committees for planning, reporting, and tracking
- Maintain HR records and monitor compliance with employment obligations
With assistance from bookkeeper and outside accountant:
- Help reconcile monthly and annual financial “closings” for reporting and review
- Produce reports for Finance Committee and church leadership on financial activity vs. budget
- Help manage reporting and funding of exceptions, including endowment funding of exceptions
- Work with church leadership regarding both unrestricted and restricted endowment funding
- Serve as non-voting staff liaison
- Serve as non-voting staff liaison for endowment reviews, planning, and distributions
- Report to Central leadership on endowment status, funding requests, and responses
- Help educate Central leadership on endowment activities and impact to budgeted and non-budgeted activities
- Work collaboratively with the committee to evaluate all financial concerns related to facilities (funding sourcing vendor sourcing, management, and evaluation)
“Other 5% as Directed”
Produce reports and analytics for proposed activity with financial implications:
- Personnel actions
- Potential external mission or ministry partnerships
- Unemployment claims documentation, responses to our carriers as well as to DOL
- Process estimates and subsequent claims on our carriers in the event of loss
- Manage claims, including worker's compensation, unemployment, wage, benefits, other employment related items, and vendors.