Operations Associate

Unite America seeks a full-time Associate to join the People & Operations team. This individual will support the operations of the entire organization, with an emphasis on IT, but also including support on accounting, budgeting, compliance, and legal workflows.

OUR ORGANIZATION

Unite America is a coalition of Democrats, Republicans, and independents that aims to foster a representative and functional government committed to solving our major challenges. We invest in candidates, campaigns, and organizations to advance nonpartisan electoral reforms that improve governing incentives and put voters first.

Founded in 2014, Unite America and its 20+ person team has grown to be a leader in the democracy reform movement — supporting, coordinating and executing to advance policy and elect pro-reform candidates. The Unite America Fund launched in 2019 and has since mobilized 10s of millions of dollars from dozens of philanthropists to reform campaigns and candidates across the country.

Over the last three years, the Unite America Fund has been the driving force behind passing and implementing Ranked Choice Voting in NYC, the largest expansion of RCV in history; defeating the most extremist member of Congress in their primary election in 2020; adopting a first of it's kind final-four voting system in Alaska to address the “primary problem;” winning an anti-gerrymandering campaign in Virginia; and electing state lawmakers across the country who have formed cross-partisan legislative caucuses already advancing groundbreaking electoral reforms. We are focused on dramatically scaling our impact in the years to come.

At Unite America, we are working to build a more representative and functional government that puts voters first and reflects the diversity of our country. An inclusive democracy where leaders embrace problem solving over fueling divisiveness. Likewise, organizationally, we have a vision of building a team that reflects diverse identities, experiences and perspectives; a culture of working across differences toward common goals; and a workplace where everyone feels included, respected and heard. To that end, Unite America is proud to have made diversifying our team, ensuring more equitable opportunity, and fostering a culture of belonging a priority. Our organizational values reinforce this commitment as we work to model the leadership we seek, solve problems together, and take care of one another, to name a few.

THE ROLE

The Operations Associate will play an integral role on the People & Operations team as Unite America continues to scale. While there will be set responsibilities for the role, no day will be the same, with plenty of opportunities to bring ideas to the table and grow across a variety of skill sets. You’ll work alongside our VP of People & Operations, Sr. Director of Finance & Compliance, Recruiter & Talent Manager, and Executive Assistant.

The People & Operations Department oversees all legal, compliance, finance, HR, and IT workflows for Unite America, and this role will support all of those workflows to some degree, while leading on IT. This role is the glue that holds the organization together. Your work will be integral in supporting other teams so Unite America can effectively focus on strategy, fundraising, research, and the variety of issues that face our democracy.

This is an opportunity for an enterprising and mission-driven individual to work alongside a talented team of democracy reformers. A committed and high-performing Operations Associate will have the chance to develop professionally and shape their career at Unite America.

The Operations Associate will report to the Sr. Director, Finance & Compliance. The position is based in Denver, CO. This is a full-time role with full benefits.

RESPONSIBILITIES

Information Technology

• Lead on all purchases, setup, and back-end management of all Unite America devices and other technology, all while staying educated on new technology and IT processes in order to keep Unite America using industry best practices; leaning on our IT Vendor when necessary.
• Administer all Unite America systems (e.g. GSuite, Slack, Expensify), serving as the point of contact for employees on any organizational systems questions. You will be in charge of all back-end setup and management of these systems.
• Ensure employees follow through on guidelines set out in our IT Security Policy, working to safeguard all organizational information.
• Onboarding and offboarding of employees as it relates to all Unite America devices and systems.

Compliance, Legal, Finance, & General Operations

• Support Unite America’s legal and compliance workflows, joining legal calls and serving as support to the Senior Director, Finance & Compliance when needed. This includes but is not limited to supporting FEC, SOS, and IRS reporting requirements, employee and vendor contracts, and audits.
• Support Unite America’s Finance workflows, participating in accounting and budgeting meetings where necessary and becoming proficient in some accounting processes. These include but are not limited to tracking and coding all company credit card expenses, tracking and coding employee expense reimbursements, making deposits, and tracking and fulfilling vendor invoices.
• Support other office operations workflows and special projects as needed

Requirements

WHO WE’RE LOOKING FOR

You are a low-ego team player that brings a positive, up-for-anything attitude to work each day in order to keep the Unite America train running smoothly on its tracks. You are mission-aligned and a dynamic self-starter who can proactively identify and address challenges and opportunities. You are eager to learn, organize, and improve processes. You have proven experience, or a body of work, that demonstrates your ability to quickly soak up our systems and processes and hit the ground running as support on all People & Operations workflows.

QUALIFICATIONS

• You have at least 1+ years relevant work experience in business operations or other similar experience.
• You are a tech-savvy individual that learns quickly.
• You are proficient in Google suite (e.g. Gmail, Drive, Calendar, Sheets, Slides, etc).
• You have superior attention to detail, demonstrated ability to prioritize and execute at a high level.
• You consider yourself a scrappy professional willing to learn a new skill when the job calls for it.
• You possess excellent written and verbal communication abilities.
• You are exceptionally collaborative and able to work well with a diverse set of teammates.
• You have a desire to fix a broken political system.

Benefits

THE PERKS

• Competitive Compensation (est. $50k - $60k)
• 401(k) Plan (with up to a 3% employer contribution match)
• Health Care Plan (medical, dental, and vision)
• Unlimited Paid Time Off (vacation, sick days, and public holidays)
• Family Leave (maternity, paternity, and adoption)
• Training & Professional Development
• Wellness Resources
• Opportunity to join an inclusive, vibrant, and diverse team
• Our office is in the heart of downtown Denver, CO