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Finance and Administration Manager

Nicholas House Inc.
Atlanta, Georgia
$70K - $80K per year
Closing date
Aug 10, 2022

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Focus Areas
Housing / Shelter
Job Function
Accounting / Finance
Position Type
Full Time
Experience Level
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Job Details

We are seeking a Finance and Administration manager to join our nonprofit organization and help us build more efficient finance, accounting and HR systems for our organization.

Nicholas House’s mission is to help families who are experiencing homelessness and support them through their crisis. Nicholas House helps families who are struggling to pay rent move into affordable homes, get themselves to work and their children off to school, and ultimately lift themselves up and out of poverty and toward a better life.

The ideal candidate believes that working together creates more effective and longer solutions for the families we serve. We believe we should “do with”. We work “with” the families in our program, trusting that they are capable of developing their future story; we work “with” community partners instead of competing against them. This is also true internally among Nicholas House staff – working together achieves more and helps Nicholas House families make important and lasting changes in their lives. The ideal candidate is highly organized, responsive and detail oriented, and loves to problem solve and be resourceful

What You’ll Do

The Finance and Administration Manager, who reports to the Executive Director, is responsible for the following:

  • Streamline and document all accounting / finance policies and procedures, utilizing best practices with technology when practical.
  • Work with the Executive Director, development and program staff to prepare a proposed budget to the board of directors, with separate program budgets, prior to the beginning of the fiscal year.
  • On a monthly basis, prepare government grant drawdown documentation and submit for reimbursement.
  • On a monthly basis, code payments and expenses in Quickbooks, process and post payroll in Quickbooks.
  • Print checks, as needed, for vendors who cannot be paid through
  • Ensure that Nicholas House complies with government grant accounting requirements, regulations and policies, as well as those of other funders, and with generally accepted accounting principles and practices. Develop internal controls and policies as needed.
  • Work with our Contract Accounting firm to develop a written methodology for allocating shared costs across programs and functions and ensure these costs are allocated appropriately throughout the year.
  • Work with our Contract Accounting Firm to develop a methodology to forecast revenue. Work with development and program staff to complete cash flow projections worksheet each month.
  • Along with the Executive Director, communicate with and report to the Board Treasurer and Finance Committee and conduct monthly Finance Committee meetings.
  • Ensure that the Executive Director, Director of Development and Director of Shelter and Housing receives monthly budget to actual reports for their areas of responsibility.
  • Reconcile donation records between the finance and development/fundraising departments. Prepare project budgets for grant proposals and other potential funders as needed.
  • Manage relationships with outside vendors such as bankers, insurance brokers, retirement plan administrators, IT vendors and financial auditors.
  • Manage the time keeping software and process payroll accurately and in a timely fashion
  • Develop a monthly financial closing process with clearly defined roles, responsibilities, and deadlines. Implement fiscal and HR workflow processes designed to minimize duplicative work, manual data entry, and reliance on paper.
  • Coordinates development, maintenance, implementation and communication of all HR policies and procedures. Implement and maintain systems related to recruitment, onboarding, staff communication, and staff exit.

Who You Are & Keys to Success (the must-haves)

To be successful in this job, you will excel in four areas:

  • Drive to achieve results: You have a track record of accomplishing ambitious goals and getting results even when there are obstacles. You set a high bar and meet it, because you think three (or 30) steps ahead to anticipate hurdles and come up with pragmatic solutions. You plan backwards and involve others appropriately.
  • Problem-solving and resourcefulness: You can identify issues, effectively structure problems, analyzes data to produce insights, and generate wise, actionable recommendations.
  • Highly organized, responsive, and detail-oriented: You hold a high bar even when things are hectic and maintain a system to prioritize tasks effectively, accomplish tasks efficiently, and follow through on all commitments.
  • Flexibility: You are ready to take advantage of unexpected opportunities; you are able to adapt quickly as things change.

1-2 years of experience in accounting related tasks, preferably in a nonprofit environment working with Government Grants and experience with Quickbooks and general bookkeeping skills.

lf You Were Here Right Now, You Would Be:

  • Pulling together financial documents for the organizational audit and various yearly government grant audits.
  • Implementing a new electronic timesheet system that adheres to our government grant requirements.
  • Preparing monthly grant reimbursement packages, which includes gathering documentation of all expenses charged to the grant and packaging them together with the appropriate reimbursement form.
  • Implementing the transfer from a paper based and time clock timesheet system and paper based expense and mileage reimbursement requests by staff to a new online system. Including training staff in how to use the new system(s).
  • Organizing paper documents so that a bulk document scanning company can transfer paper records to digital records.

What Else You Should Know

  • The position is full-time. The Finance and Administration Manager is a hybrid position, with the ability to work from home part of the week. The salary for this position ranges from $70K to $80K, with exact salary depending on experience. We also offer excellent benefits such as health insurance where a percentage of the benefit is paid by Nicholas House and 50% match to a 403b on all contributed funds up to 6% of annual earnings with NHI. Other benefits include a cell phone stipend, paid vacation, holidays and personal days.

How to Apply Please send a cover letter and resume to Jannan Thomas, Executive Director,



Nicholas House's mission is to help homeless families in metro Atlanta become self-sufficient by providing them with a temporary place to live while addressing the root causes of their homelessness.  

Find Us
P.O. Box 15577
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