Programs Associate
- Employer
- AIA San Francisco
- Location
- San Francisco, California / Temporarily Remote; Work must be performed in or near San Francisco, CA
- Salary
- The salary is up to $50K annually and will be commensurate with the candidate’s experience.
- Closing date
- Aug 5, 2022
View more
- Focus Areas
- Associations / Union
- Job Function
- Event Planning
- Position Type
- Full Time
- Degree Level
- Bachelors
- Experience Level
- Entry-level
Job Details
The Programs Associate works closely with the Programs Manager to execute AIASF (American Institute of Architects, San Francisco) and the Center for Architecture + Design programs and events. This position is responsible for the administrative coordination of virtual, onsite, and offsite programs, events, design competitions, and other signature events and activities.
This position requires the ability to maintain confidentiality, a professional appearance, and a helpful attitude; the Program Coordinator must be able to work with a wide variety of contacts, from members to city officials.
The Program Coordinator and all AIASF employees promote a positive office culture, a commitment to organizational values, and mutual respect.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Programs and Events Administration
- Support Programs Manager by liaising with AIASF and Center committees, which includes scheduling meetings, note-taking, setting up any audio-visual/technical set-up, and facilitating committee programming and presentations, as applicable
- Assist with the administrative coordination of planning and executing programs and special events, including attendee check-in, F&B set-up for in-house programs and events, audio-visual/technical setup
- Coordinate annual committee processes, including workplan collections, annual reports, and committee orientation
- Assist in developing budgets for all AIASF committee programs and special projects
- Coordinate logistics and catering arrangements for meetings and events
- Assist with internal events calendar and present schedule at a weekly staff meeting
- Set up and maintain event registration, calendar listings, post-event follow-up, and Zoom sessions for virtual events
AIASF Member Programs
- Coordinate Design Awards submission process and aspects of recognition. Support the jury and coordinate the awards gala event execution
- Coordinate the event logistics of the Annual Member Party and Business Meeting, including the formal election of the Board of Directors
- Support AIASF committees by submitting Continuing Education Services (CES) programs to the AIA National dashboard for Learning Unit (LU) review and approval process, including Health Science Welfare (HSW) LUs.
Center for A+D Public Programs
- Support the Program Manager with the administrative coordination of signature programs, including the Architecture + the City Festival, Home Tours, Symposia, and Community Alliance Awards, and other programs as assigned.
Communications
- Coordinate communications assets for events
- Coordinate promotional event material with communication staff for email, social media, and other online platforms
- Assist communication staff with newsletter content and copy-editing
- Maintain committee and presenter templates and resources
Other
- Punctuality and regular and reliable attendance.
- Other duties as directed, developed or assigned.
QUALIFICATION REQUIREMENTS
- Education and Experience: BS, BA, or evidence of equivalent satisfactory experience. Experience working in a professional office environment and a background in providing customer service.
- Language Skills: Ability to read, write, analyze, and interpret general business correspondence and technical procedures. Ability to effectively communicate information and respond to questions from managers, staff, members, and the general public. Ability to diplomatically deal with challenging situations and people while exhibiting a consistent level of professionalism. Welcoming and friendly demeanor for visitors.
- Reasoning ability: Ability to think independently and to, solve practical problems, and deal with a variety of different situations without set guidelines. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to be resourceful and proactive in dealing with issues that may arise. Ability to organize, prioritize, ask for direction, and work under pressure.
- Technical Skills: Microsoft Office Suite. Working knowledge of WordPress and database systems.
- Equipment: Personal computer and telephone
- Other Skills: Excellent communication skills. Ability to work individually and as part of a team. Ability to get along and work cooperatively with others. Positive and professional attitude. Ability to respond positively to constructive feedback. Excellent organization and planning skills as well as attention to detail. Ability to maintain a punctual work schedule.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Stand and walk or sit alternatively depending on specific needs of the day. Estimate 20% of the time is spent on feet and 80% sitting at a desk.
- Have an occasional need to perform the following physical activities: bend/stoop/squat, climb stairs, push or pull, reach above shoulders.
- Have an occasional need to perform standing and walking activities.
- Constant need to perform the following physical activities: writing/typing, grasping/turning, finger dexterity.
- Lifting/carrying up to 10 lbs. frequently and 25 lbs. occasionally.
- Vision requirements: the constant need to complete forms, read reports and view the computer screen. Frequent need to see small detail. Frequent need to see things clearly beyond arm's reach.
- Hearing requirements: the constant need to communicate over the telephone and in person, respond to the general public, and converse with staff. Ability to hear fire alarms and emergency equipment.
- Travel Requirements: None.
WORK ENVIRONMENT
Work is performed in an office environment; however, currently working remotely. The noise level is usually quiet in an office setting and moderate during classes and events.
COMPENSATION AND BENEFITS
- The salary is competitive and will be commensurate with the candidate’s experience.
- All regular, full-time employees are eligible for a comprehensive benefits program to include Medical, Dental, Vision, Life Insurance, and Long-Term Disability.
- Paid time off (PTO) of 20 days per year for the first six years, then 25 days to 11 years, 30 days for up to 16 years, and 35 days after 16+ years.
- Eleven (11) Paid Holidays.
Company
The American Institute of Architects, San Francisco is a 501(c)6 nonprofit membership business-league organization dedicated to upholding the character and advancing the integrity of the built environment in the San Francisco Bay Area. AIASF serves our local community through exceptional programming and advocacy initiatives that elevate public discourse about architecture and design.
- Website
- http://www.aiasf.org/
- Telephone
- 415-876-2620
- Location
-
150 Sutter St #814
San Francisco
CA
94104
US
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