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Project Associate

Employer
Great Schools Partnership
Location
Portland, Maine
Salary
Salary range for this position is $35,607- $47,940 based on experience.
Closing date
Jul 29, 2022

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Focus Areas
Education
Job Function
Administrative / Clerical, Event Planning
Position Type
Full Time
Degree Level
High School
Willingness to Travel
Not willing to travel
Experience Level
Entry-level

About the Partnership

We are a dedicated and dynamic group of individuals who have joined together to create a more equitable and just education system in America. Located in downtown Portland, Maine, Great Schools Partnership staff work on a variety of small- and large-scale educational projects throughout Maine, New England, and the country. Working with educators, administrators, state agencies, community members, parents, and business leaders, we look to create schools where students own their learning, engage in deep work, and prepare themselves for their futures. We believe that each of us needs to be empowered to be creative, take initiative, think outside the box, work collaboratively, and assume leadership roles in the organization. For more detailed information about the Partnership and its work, visit greatschoolspartnership.org.

 

Our Commitment to Diversity

At the Great Schools Partnership (GSP), we believe our organization should reflect the communities in which we work. We believe diversity makes us stronger. Diversity of race. Of ethnicity. Of language. Of ability. Of gender. Of all the other ways we identify ourselves. We believe who you are is worth celebrating. These beliefs are foundational to all our work. We advocate for and support schools, districts, and school communities on their journeys toward educational equity. We also invest our time and money in ongoing internal equity and anti-racism efforts. Our goal is to provide a welcome, inclusive, and supportive environment for every member of our staff.

 

What is the purpose of this position?

Provide direct and varied support for multiple projects, teams, and GSP staff.

 

What will you be doing?

Our hiring process strives to screen in rather than out. We welcome your application even if you feel you are not strong in every qualification outlined below.

  1. Creating and managing project files. You will need to be proactive in creating organizational systems to facilitate collaborative planning for coaching contracts and GSP Network events. This may include managing budgets, tracking registrations, creating feedback forms, and making all related information to a particular project easy to locate and retrieve for future application.
  2. Organizing and managing events. GSP offers a variety of virtual and in-person events that give educators the opportunity to come together in various ways for learning and collaboration. Some events require fees, specific materials, digital tools, travel logistics, and off-site coordination. All events require thorough planning with attention to design and delivery. The project associate works behind the scenes to ensure a successful experience for participants and fellow colleagues. 
  3. Coordinating and preparing effective communications. You’ll be working with coaches and other staff to draft and coordinate correspondence both internally and externally to communicate important content related to organizational priorities, events, and project updates.
  4. Ensuring the quality of all documents and resources. GSP staff collectively develop a variety of resources frequently used by educators. One of the primary roles of the project associate is to help design clear and user-friendly documents and resources. You will be asked to give feedback, edit, and format project-specific documents and materials and coordinate revision processes for tools and resources featured on our website.
  5. Collecting and analyzing data and research. You may be asked to compile research, collect and organize data, and analyze and report findings for both internal and external projects. 
  6. Contributing to the overall function of the work environment. You will answer the phone, order supplies, assist with travel arrangements, and make sure staff have what they need to work effectively. You may be asked to provide occasional support to the Finance Director.

 

What qualities do I need to succeed in this role?

  • You share our commitment to equitable education for every student. This is a job, but it is more than just filling in your time. You need to be committed to public education and believe that by improving the quality of learning we can improve the life-long outcomes of our students and fundamentally and positively impact the lives of everyone in our communities.
  • Teammates matter. You know that collaboration can create better outcomes. You are dependable with colleagues, supportive of others, and able to tackle a challenge together. You value diversity, respect different ideas, and openly address concerns with your colleagues.
  • You are organized and detail-oriented and you get stuff done. You have strong self-motivational skills and the ability to work both independently and as part of various teams. You are able to prioritize and work with colleagues to set up reasonable deadlines in order to allow for some flexibility and adjustment along the way. You proactively reach out to coaches and offer support for specific tasks.
  • You are a problem-solver. Staff will reach out for specific requests, advice, and resources. You should be prepared to dig deeper to find out how information will be used or to what end staff are encouraged to make suggestions for leadership teams to consider.
  • Technology is your friend. You have extensive knowledge of Google suite and Zoom. As new technology rolls out, you are able to seek out, problem-solve, respond to requests for better tools, and continue to learn and integrate these new opportunities. You are prepared to take on a role of technical support and assistance.
  • You are prepared for shared leadership. GSP has structures for shared leadership teams. The project associate should expect to serve on various leadership teams and smaller committees and task forces within the organization which may include: finances, operations, and communications.
  • You get energized when engaged in new personal growth opportunities. You enjoy developing new skills and are not afraid of ambiguity.

     

Location

You will be based in the GSP office in Portland, Maine. GSP currently has a remote policy where all office based staff work in the office Mondays and Tuesdays with the option of working remotely Wednesday - Friday. The onboarding schedule for the first 30 days may require more in-office work. 

 

Compensation

Salary range for this position is $35,607- $47,940 based on experience. GSP covers full cost of health insurance for each staff member, 50% of costs of family health insurance, an additional 2.5% of salary contributed to a 403(b) retirement plan, an additional 4.5% of salary into a flex fund for health care or retirement, four weeks of vacation, five personal days, six sick days, eight holidays, tuition reimbursement, and eight weeks of paid parental leave. 

GSP is an equal opportunity employer and does not discriminate against candidates on the basis of race, ethnicity, religion, sex, gender, sexual orientation, gender identity, disability status, or veteran status. Women, people of color, LGBTQIA+ individuals, and members of other minority or marginalized groups are strongly encouraged to apply.


 

Come Join Us!

Submit your application HERE.  Once in the application form, you will be asked to provide information regarding your application, upload your resume, and answer four questions (200 words or less for each response): 

  1. How do you stay organized when juggling multiple projects consisting of many tasks and responsibilities?
  2. Describe your familiarity with organizing events or meetings either in-person or virtually. If this is a new area for you, what is it about planning events that interests you the most?
  3. When you review the job description, which skills do you feel most confident performing immediately?
  4. What experiences have you had that make you interested in submitting your application?

Incomplete applications will not be considered.

Review date starting July 18, 2022. Applications received before the deadline will be given priority. After July 18, 2022 applications will be reviewed on a rolling basis until the position has been filled.

Start Date:  As soon as possible although no later than September 1, 2022.

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