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Executive Assistant & Governance Coordinator

Healthcare Georgia Foundation
Atlanta, Georgia
Closing date
Jul 29, 2022

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Focus Areas
Job Function
Administrative / Clerical
Position Type
Full Time
Degree Level
Some college
Willingness to Travel
up to 25%
Experience Level
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Position Summary                                                                                            Healthcare Georgia Foundation seeks an Executive Assistant and Governance Coordinator. Reporting directly to the President, the Executive Assistant (EA) will be responsible for providing high level administrative support for the President, including interacting with members of various communities, undertaking several aspects of office management, and ensuring that the President can dedicate their time and attention to critical matters.  The EA also serves as the primary organizational contact for the Board of Directors.

Healthcare Georgia Foundation is a statewide, private independent foundation located in Atlanta, Georgia.  Our mission is to advance the health of all Georgians and to expand access to affordable, quality healthcare for underserved individuals and communities.  The Foundation’s grantmaking philosophy recognizes the privilege and significant responsibility that comes with stewardship of public resources.  Our goal is to create a culture of grantmaking excellence.  Mission driven, Healthcare Georgia Foundation will strategically allocate resources statewide based on evidence of need, demand, and effectiveness.  Healthcare Georgia Foundation is an equal opportunity employer.

Essential Duties & Responsibilities

  • Coordinates activities for the President, including screening incoming calls and incoming and outgoing correspondence, and preparing correspondence and reports for review.
  • Maintains the President’s schedule, makes travel arrangements, prepares expense reimbursements, coordinates presidential initiatives/discretionary grants, assists in development and preparation of presentation materials, and completes special assignments.
  • Coordinates internal and external meetings of importance to the President. Assists in agenda development, invitations, and logistics processes.
  • Supports the day-to-day operations and other administrative duties as needed.
  • Supports the smooth functioning of Board of Directors meetings including director travel arrangements, meeting logistical planning, technology support prior to and throughout meeting, and coordinating expense reimbursement.
  • Functions as the Foundation’s parliamentarian and maintains accurate and up-to-date records pertaining to governance and Board of Directors matters. Organizes and manages all Board files including Board meeting and committee minutes, Foundation governance, and historical Board information. Manages electronic board platform.

Minimum Experience:  At least 5 years of experience in an executive level support role required. Significant interactions with a Board of Directors preferred 

  • Skills and Abilities:
  • Computer – Advanced skills in Outlook, Word, and PowerPoint, proficiency with various virtual meeting platforms.
  • Interpersonal – Strong interpersonal skills with proven ability to handle sensitive and confidential situations. Position requires tact and diplomacy. 
  • Administrative – Demonstrated competence and initiative in office management including document and records control, typing and proofreading, multi-tasking and organizational skills
  • Communication – Excellent analytical, verbal, and written communication   skills
  • Flexibility – Adaptive behavior in dealing with changing situations and people. Must be open-minded and willing to adjust priorities in response to unanticipated events.
  • Prioritization – Coordinates and organizes resources in efficient and effective ways to accomplish larger strategies and goals.
  • Time Management – Effectively manages time as a resource. Gives balanced attention to long-term and short-term priorities
  • Independence – Ability to effectively move projects forward with an innate understanding of when to ask questions or bring in other resources
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