Travel Coordinator and Meeting Planner

NCCPA requires all employees to be fully vaccinated against COVID-19 as of December 15, 2021, unless the employee qualifies for a legally required exemption. New hires must provide proof of full COVID-19 vaccination at the time of hire, and offers of employment will be contingent on compliance with NCCPA’s COVID-19 vaccination policy 

Voted one of the Best Places to Work in Healthcare 4 years in a row by Modern Healthcare!

Travel Coordinator and Meeting Planner  

Location: As of February 2022, NCCPA has transitioned to a hybrid work environment. The nature of this role requires that the employee provide on-site support during NCCPA meetings and quarterly travel to support NCCPA meetings.    

Reports To: Senior Manager of Governance and Executive Services

Who We Are

NCCPA is the only certifying organization for physician assistants in the United States. Established as a not-for-profit organization in 1974, we are dedicated to assuring the public that certified PAs meet established standards of clinical knowledge and cognitive skills upon entry into practice and throughout their careers. All U.S. states, the District of Columbia and the U.S. territories have decided to rely on NCCPA certification as one of the criteria for licensure or regulation of PAs.

Why Work at NCCPA

We get to do meaningful work every day and we enjoy working and having fun together! No wonder we’ve been voted one of the Best Places to Work in Healthcare in 2019 & 2020 by Modern Healthcare!

Our Team

The Executive Services team works diligently to support the work and efforts of the President & CEO, NCCPA's Board of Directors and NCCPA's Leadership Team. We are Strategic Multi-taskers. Expert Communicators. Emotionally Intelligent. Highly Organized. Critical Thinkers. Relationship Builders. This list goes on...

Why Us, Why Now?

As the Travel Coordinator and Meeting Planner, you will provide meeting planning and travel coordination services for NCCPA, nccPA Health Foundation and PA History Society events that require participant travel, hotel contracts, and/or meeting planning services. 

How Will You Make a Difference? You will…

Ensure that all meetings of the Board of Directors of NCCPA, its supporting organizations and subgroups, and company-wide travel and meeting planning events are efficiently planned, well-coordinated and adhere to budget and time deadlines.

Plan and facilitate logistics for Board events (both on-site and off-site), including contract negotiations, attendees list, venue preparation, technical support (AV/presentation equipment), health and safety guidelines, security, emergency preparedness, food and beverage, off-site dining, air and ground transportation, event work plans, and meeting set-up and décor.

Serve as the single point of contact for all NCCPA staff and volunteer business travel and accountable for all travel arrangements for NCCPA department meetings. 

Identify and secure a slate of community service and team building activities for the quarterly NCCPA Board of the Directors meetings.

Regularly interact, collaborate, effectively communication and coordinate with industry contacts, vendors, volunteer members of the respective Board of Directors, subject matter experts, and staff members throughout the organization. 

Lead the continuous assessment of all travel and meeting processes to ensure efficient and effective processes are in place; identify, develop, and implement travel and meeting planning improvement initiatives.

Hard Skills You Will Have

• Associate's degree in Business Administration or related field or completion of at least two years of college courses. 
• At least five years of professional business travel coordination and corporate meeting planning experience.  
• Experience working in Microsoft 365 applications especially in Word, Outlook, Excel, PowerPoint, and Adobe Acrobat.  

Soft Skills You Will Have

• Your highly developed time management skills, systematic approach to  organization/planning and keen attention to detail. 
• Your excellent written and verbal communications skills with a proficiency in diplomacy.
• Your ability to build and maintain positive business relationships with various levels of staff, volunteers, vendors and other NCCPA stakeholders.
• Your flexibility and willingness to occasionally work extended hours and to travel as required to support meetings.  

Extra Skills You Can Bring Along

• Bachelor's degree in Business Administration or related field  Experience working in a non-profit and/or supporting board of directors and/or volunteer committees meetings.    
• Travel planning certificate or credential

Benefits and Perks for You

• Work/Life Balance
• 37.5-hour workweek, Monday - Friday
• Flexible Work Hours and Hybrid Work Environment 
• Eleven paid holidays (including Juneteenth in 2022) 
• 19 PTO Days
• Paid Volunteer Day to Make a Difference
• ​Great Compensation
• Monthly Technology Stipend 
• Medical, Dental and Vision with over 80% Employer Contribution
• 100% Employer Paid Group Life Insurance and Short- and Long-term Disability
• Health Reimbursement Account for Medical Expenses (100% Employer Funded)
• Flexible Spending Accounts for Medical and Dependent Care Expenses
• 401(k) Plan with Employer Contributions and Matching
• Access to Voluntary Benefits such as Legal Aid, Critical Illness, Accident Insurance, and Basic Life and AD&D for you, your spouse and dependents
• Employee Assistance Program
• 24/7 Telehealth
• Fully Stocked Breakroom with Healthy Snacks
• $1,000 Annual Reimbursement for Fitness Clubs & Program Dues
• Up to $240 in Annual Cash Incentives for Staying Active
• $5,250 in Tuition Reimbursements 
• 100% Employer Paid Training Opportunities

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.