Staff Accountant

GOAL:  Under the direction of the Controller, the Staff Accountant will support the general finance, accounting internal control and administrative functions of the organization in accordance with governmental regulations, company policies and generally accepted accounting principles.

REPORTS TO:  Controller

EMPLOYMENT STATUS:  Exempt

SPECIFIC DUTIES:

Duties of the Staff Accountant include, but are not limited to the following:

GENERAL LEDGER –

• Edit all General Ledger (GL) accounts monthly, or as needed, for accuracy and prepare monthly reconciliation reports as a part of month-end closing. 
• Record journal entries and other transactions in the GL on an accurate and timely basis.
• Enter employee credit card receipts in the GL and reconcile each month.

ACCOUNTS RECEIVABLES –

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the status of customer accounts as requested.
• Research customer discrepancies and past-due amounts with the assistance of the Controller.
• Collaborates with the Controller to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Assists Controller in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other related duties as assigned

       FINANCIAL REPORTING –

• Prepare, analyze, and interpret financial data and reports in an accurate and timely manner and assist the CFO with the month-end close and financial reporting package. 
• Prepare departmental expense allocations as part of monthly close.

POLICIES AND PROCEDURES/INTERNAL CONTROLS –

• Review and update finance policies and procedures under direction of CFO.
• Ensure accuracy and compliance with Generally Accepted Accounting Principles (GAAP) and CIS of Atlanta accounting policies and procedures.

AUDIT AND TAX FILINGS –

• Assist in preparing year-end audit schedules and support.
• Work closely with the CFO to assist with the year-end audit process.
• Assist the CFO with Form 990 and Form 5500 filings, as needed.

BUDGETING –

• Work closely with the CFO on annual budget and forecasting activities.

SUPPORT DEVELOPMENT –

• Develop and prepare budgets to be used in grant proposals.
• Assist Development by supporting them with any financial/accounting request.

OTHER –

• Reconcile donor reports to General Ledger.
• Keep track of usage and balances of all donor specified restricted funds/grants.
• Prepare bank deposits and deliver deposits to the bank, as needed.
• Maintain Central Office petty cash.
• Maintain usage of office in-house credit cards and membership accounts.
• Travel offsite to pick up checks or other documents, as needed.
• Provide continuous improvement of operating efficiencies.
• Attend required CIS of Atlanta meetings, training, etc. as requested by the CFO.
• Perform other accounting, financial or administrative tasks as needed.
• Perform Accounts Payables duties as needed.

QUALIFICATIONS:

• Bachelors Degree in Finance or Accounting with specialized competencies gained from experience within the accounting field. CPA preferred.

• At least three (3) years’ experience in financial management including financial reporting, budgeting, and cash management.

• High level of competency in all areas of accounting.

• Computer software proficiency to include Sage Intacct accounting, QuickBooks, and other accounting software, Excel spreadsheets and word processing. Sage Intacct experience is a strong plus.
• Excellent written and verbal communication skills.
• Able to work independently, meet deadlines, prioritize tasks, and perform as an effective team member.
• Ability to analyze, prioritize activities and work independently without constant supervision.
• Ability to maintain integrity and confidentiality.
• Nonprofit experience a plus.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to sit. The employee must occasionally lift and/or move up to 30 pounds.

HOURS:

Work hours are 9:00 am - 5:30 pm Mon-Fri; however it is expected that this person will work a flexible schedule and will work additional hours as needed to accommodate workloads and reporting deadlines.

Communities In Schools of Atlanta is an Equal Opportunity Employer. Communities In Schools of Atlanta prohibits discrimination, harassment, and retaliation in employment based on race; color; religion; national origin; sex (including same sex); pregnancy; childbirth; or related medical conditions; age; disability or handicap; marital status; citizenship status; veteran status; or any other category protected by federal, state or local law.