Executive Assistant

Job Posting – Executive Assistant

If interested in this position, please submit a current resume and cover letter to recruiting@cte.tv.

About CTE

The Center for Transportation and the Environment (CTE) is a member-supported 501(c)(3) nonprofit organization that develops, promotes, and implements advanced transportation technologies, vehicles, and fuels that reduce environmental pollution and fossil fuel dependency. CTE is a passionate, progressive workplace open to employee-driven ideas and opportunities. CTE is headquartered in Atlanta, GA with offices in Berkeley, Los Angeles, and St. Paul.

This job opportunity is located in Atlanta.

CTE’s mission is to improve the health of our climate and communities by bringing people together to develop and commercialize clean, efficient, and sustainable transportation technologies. Since 1993, CTE has managed a portfolio of over $800 million in team research, development, and demonstration projects. We’ve helped over 200 US companies move their technologies into the global energy and transportation mainstream. Currently, CTE is heavily involved in the deployment of electric vehicles across the U.S. CTE works closely with vehicle manufacturers, component providers, and fleet operators, including transit agencies and logistics organizations across the country. To learn more about CTE, please visit www.cte.tv.

Our Commitment to Diversity, Equity, and Inclusion

CTE is committed to championing inclusivity, diversity, and equity through our pursuit of a zero-emission future. We are motivated by our mission to improve the health of our climate for all people. Our staff seek to create a community where your identity is not only embraced but celebrated. Whatever your race, ethnicity, sexuality, gender, religion, or socioeconomic status may be, we welcome and encourage all individuals to join us in transforming transportation.

Position Summary  

CTE is seeking to hire an Executive Assistant to provide administrative support to the Executive Director of the organization. The candidate will also play a key supporting role within the Contracting, Legal, and Project Management Office (PMO) verticals of the organization. The ideal candidate should be able to seamlessly provide efficiencies with agendas, calendar utilization, internal communication, and cross-functional partnerships internally, while also providing support reviewing and documenting customer facing agreements, vendor agreements, and other complex contracts and agreements. Previous paralegal experience or experience working with government contracts is highly preferred. This role will also directly, and indirectly, support our Proposals team and our PMO, in ensuring our project pipeline is flowing correctly and is set up for success in the beginning stages of negotiations and throughout.

Position Responsibilities

• Manage the Executive Director’s calendar, organizing and managing his deadlines, mitigating any scheduling conflicts, documenting engagements, and acting as his navigational compass
• Administer the planning, preparation, and execution of internal and external meetings and events, including scheduling, sending reminders, printing agendas and materials, and taking meeting minutes
• Arrange travel and accommodations for the Executive Director, CTE’s Board of Directors, and other key stakeholders
• Maintain deadlines on deliverables and communicate on an ongoing basis with business partners and internal clients about contractual and pipeline related issues
• Liaise with other departments to ensure contractual terms and conditions are acceptable and serve to minimize risk for internal objectives
• Assist with the review, analysis, proofreading, and redlining of contracts and agreements
• Assist with the maintenance of contract templates and internal usage procedures
• Assist with customer facing relationship maintenance through the duration of projects, with a dedicated focus on clarity and accuracy during the beginning stages of project life cycle
• Assist with reviewing existing laws and regulations to help ensure compliance and prepare documents for regulatory filings

• Coordinates the renewal of annual insurance policies and arranges insurance certificates as per the requirements of each contract

Required Qualifications

• Bachelor’s degree;
• Paralegal certificate strongly preferred
• 3-4 years of high-level administrative support experience required
• 3-4 years of experience managing contracts or working in the legal field preferred
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Outgoing personality with top-notch organizational, time-management, and follow up skills
• Proven ability to meet deadlines in a fast-paced environment
• Proficient in Microsoft Office suite
• CRM tools experience (preferably Salesforce) ERP implementation or support experience
• Ability to communicate with key stakeholders with different training and skill sets to help them collaborate effectively
• Ability to take input and provide guidance to/from multiple internal partners
• Experience in non-profit, government, and/or consulting organization financial management, accounting, and contracting is a plus

Salary Range

• $55,000 - $80,000

Benefits Summary

• Medical, Dental, Vision, STD, LTD, and Life Insurance
• Medical and Dependent Care
• FSA 401k Match
• Annual Raises
• PTO (Vacation, Sick Leave, Holidays, Volunteer Time)
• Maternity/Paternity Leave
• Flexible Work Schedule
• Education Assistance
• Phone and Parking Subsidies
• Computer Equipment/Software
• Valued at approximately $10,000-$15,000/year

How to Apply

Please submit a current resume and cover letter to recruiting@cte.tv.

CTE is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, ancestry, sex, age, sexual orientation, gender, gender identification, gender expression, marital status, HIV status, disability, or any other status protected by laws or regulations.  All employment decisions are based on business need, qualifications, and merit.