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Executive Assistant to CEO

Employer
Choice-filled Lives Network
Location
Atlanta, Georgia
Salary
$65k-$80k/year + benefits (depending upon qualifications and years of experience)
Closing date
Jun 1, 2022

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Focus Areas
Education
Job Function
Administrative / Clerical
Position Type
Full Time
Degree Level
Bachelors
Willingness to Travel
up to 25%
Experience Level
Professional

Job Details

Position Overview:

CLN is seeking an organized, adaptable, and empathetic, mission and vision-aligned, Personal Executive Assistant to work alongside and support the Founder and CEO in the day-to-day functioning of the organization and her role. We are particularly interested in candidates who have had prior experience as an Executive Assistant to C-level executives, and those who have had some formal training in senior executive support. Reporting to CLN’s Founder and CEO, the Personal Executive Assistant is a critical role that will be an integral member of the CLN Administrative Team, ensuring that the CEO’s schedule, calendar, work, and personal obligations are in alignment and functional so that she can focus on furthering the organizational mission and purpose. The position is based in a home office, with periodic work in the CEO’s home office or other locations when traveling. This is a one-year, contract-to-permanent position, with the opportunity to become permanent after one year of satisfactory contributions to the position, mission, and work.

Key Responsibilities:

  • Supporting the CEO with administrative, clerical, and other duties and tasks to ensure her ability to focus on CLN’s core mission and work, including but not limited to:
    • Scheduling and calendar management of both business and personal schedule
    • Responding to or forwarding emails and email triage
    • Note taking
    • Running errands as needed
    • Prepare agendas for board meetings and/or committee meetings as require
    • Other administrative or clerical tasks as assigned
  • Communicating with board/committee members and CEO to determine board meeting agenda items
  • Attending meetings as required to take minutes and participate in brainstorming sessions impacting organizational operations and supports.
  • Supporting the organization with fundraisers, staff events, and other internal organizational social functions
  • Supporting the planning and implementation logistics of convenings/conferences and events
  • Compiling and submitting expense reports as applicable
  • Arranging international and domestic flights, transportation, and accommodations for CEO
  • Organizing interview schedules for open roles as applicable
  • Organizing electronic and paper files 
  • Accompanying the Founder & CEO to national and international speaking engagements or events to support logistics and administrative tasks
  • Manage CEO and Sr. leader travel and expense reporting
  • Other duties and responsibilities as assigned by the Founder & CEO

Key Competencies and Dispositions:

  • Self-starter with the ability to take initiative and complete tasks without being asked to do so
  • Ability to predict the needs of C-level executives and proactively make decisions in real time
  • Strong critical thinking skills
  • Strong planning and organizational skills
  • Strong administrative and clerical skills
  • Strong project management and event planning skills
  • Adequate technological skills and competencies (Google suite, various operations software tools, social media apps, etc…)
  • Strong verbal and written communication skills, including warm phone and email tone etiquette 
  • Ability to be patient, flexible and thrive in an unpredictable start-up environment
  • Ability to accept feedback gracefully
  • Creative, entrepreneurial spirit
  • Collaborative, collegial disposition
  • Demonstrated alignment to CLN’s mission, vision, and core FREEDOM values

To Apply:

To apply, please send an email to Careers@ChoicefilledLives.org that includes the following by May 31, 2022. The target hiring date is July 1, 2022, but the position will remain open until filled.

  1. Current Resume or CV
  2. Letter of interest detailing some of your key experiences and why you believe you are a good fit for this role
  3. Brief statement detailing which of the Choice-filled Lives Network core FREEDOM values resonate with you the most, and why
  4. Names and contact information, including phone numbers and email addresses, for three references

For additional questions or information, contact us at:  info@ChoicefilledLives.org

Company

Choice-filled Lives Network applies the science of learning and human development, as well as the art of relationship building and community organizing, to co-construct a more just, equitable world. 

Through our nonprofit arm, we work to re-humanize our social institutions through impactful program design, applied research, and social sector transformation efforts with cross-sector partners and collaborators. 

Through our LLC social enterprise arm, we provide strategy, capacity-building, and research and evaluation support to vision-aligned organizations.

 

Company info
Website
Telephone
404-867-6183
Location
1050 Crown Pointe Parkway
Suite 500
Atlanta
GA
30338
US

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