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Operations Manager

Employer
Global Philanthropy Project
Location
Working from home / This position can be based anywhere in the US
Salary
$70,000-$80,000 + Benefits
Closing date
May 26, 2022

Job Details

Global Philanthropy Project seeks an Operations Manager to implement systems, structures, and practices to support our organizational evolution and our team’s success. The Operations Manager will bring a keen attention to detail, an affinity for processes and problem-solving, and a heartfelt commitment to liberation movements for LGBTI people.

This is a full-time (35 hours/week) remote position with occasional in-person staff retreats or events, reporting to the GPP Director.

Global Philanthropy Project is a fiscally sponsored program of Community Initiatives, which is based in the United States (California). In 2022, GPP has launched a process to become an independent organization.


About Global Philanthropy Project (GPP)

GPP is a collaboration of funders and philanthropic advisors working to expand global philanthropic support to advance the human rights of lesbian, gay, bisexual, transgender, and intersex (LGBTI) people in the Global South and East.

Established in 2009, GPP’s 22 member organizations include many of the leading global funders and philanthropic advisors for LGBTI rights. GPP is internationally recognized as the primary thought leader and go-to partner for donor coordination around global LGBTI work.

GPP is a key source of strategic research and analysis for global LGBTI funders, and plays a central role in convening philanthropists and human rights activists in donor pre-conferences during regional LGBTI convenings, funder webinars, and other events. GPP is organized through a core Executive Committee and a number of thematic working groups, task forces, and advisory groups. 

GPP currently has a staff of six, with a creative, collaborative, and goal-oriented organizational culture. 

More information about GPP: https://globalphilanthropyproject.org/


Operations Management Roles

Fiscal Sponsorship & Finance

  • Act as primary contact and project manager for the GPP fiscal sponsor, Community Initiatives, including coordinating directly with our client services and accounting contacts to steward administrative and financial workflows (e.g., contracts, invoices and payments, etc.).
  • Support the GPP Director in developing the annual budget (approximately $1 million), and provide informative quarterly financial reports to the Executive Committee in coordination with GPP’s fiscal sponsor.
  • Submit and review expense and income documentation, including coding and submitting invoices, submitting credit card reports, reviewing fiscal reports, and ensuring accurate tracking of grant income and reporting.
  • Manage annual membership organization invoice renewals. 

Operations & Team Support

  • Act as primary contact and project manager for the GPP fiscal sponsor, Community Initiatives, in the coordination of hiring and contracting processes and related logistics. 
  • Act as primary contact and project manager for our tech consultants, overseeing the integrated development of GPP’s technologies (including our website, CRM database, online file sharing, public email communications technology, and member portal). 
  • Ensure implementation and compliance with best practices for digital security. Identify ways to streamline, improve, and train staff on systems, platforms, and collaborative tools. Document notes and decisions from operations-related meetings and spearhead any policy/procedure updates.
  • Collaborate in strategic visioning processes and ensure adaptive and inclusive operational support for GPP as part of its institutional growth in alignment with our work plan.
  • Support the creation and improvement of processes for monitoring and evaluating GPP activities (e.g., program surveys, online analytics, etc.) in a way that drives creative and thoughtful decision-making.


Skills, Knowledge, and Qualifications

In addition to the above-listed job responsibilities, the ideal candidate for this position possesses most or all of the following:

  • 4+ years of professional experience in a related function or role, such as operations, finance, HR, and/or administrative functions. 
  • Project manager extraordinaire, with the proven ability to work both independently and collaboratively while working remotely, prioritize and complete multiple projects, meet deadlines, and maintain consistent attention to detail.
  • A proactive and self-motivated problem-solver, excited to develop and maintain infrastructure to support organizational growth.
  • Demonstrated experience developing and managing fiscal systems, participating in and assisting with budget development and management.
  • Excellent written communication skills. The majority of GPP’s work is in English, however, multi-lingual applicants are encouraged to apply.  
  • High level of experience and proficiency with computers and other technology. [GPP uses: Asana, Word, Excel, PowerPoint, Zoom, WordPress, CiviCRM, Google Suite, NextCloud].
  • Demonstrated commitment to the work and values of Global Philanthropy Project.
  • Work authorization in the United States is required.


Desired skills:

  • Demonstrated experience facilitating hiring contract processes.
  • Demonstrated experience implementing, managing, and troubleshooting software and digital collaboration tools. 
  • Experience working with a fiscal sponsor.
  • Experience participating in a spinoff process or adding a sister organization (such as a 501c4).


Additional Considerations:

This position can be based anywhere in the US.

Community Initiatives is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, marital status, disability or protected veteran status, or any other status or characteristic protected by federal, state, or local law.  

LGBTQIA+, gender non-conforming people, women, people of color, and people with disabilities are strongly encouraged to apply. We also encourage applications from people of diverse religious, spiritual, and cultural backgrounds. 


Compensation 

This is a full-time, exempt position with a salary of $70-80k. GPP has a 35 hour workweek, and our benefits package includes fully paid medical, dental and vision, basic life insurance, a 401k with a 3% employer match, and 20 days of paid vacation, plus holidays, personal days, and sick leave. 


Application

Those interested should submit their resume along with a cover letter describing your relevant experience and why you are interested in this position at GPP. 

Please submit your application to megan@blueswallowconsulting[dot]com with “GPP Operations Manager” in the subject line. Applications will be reviewed on a rolling basis, with a deadline of Monday, May 16th for priority review.

We thank you for your interest in this position. Due to high volume, only those candidates selected for an interview will be contacted.

 

Company

Global Philanthropy Project (GPP) is a collaboration of funders and philanthropic advisors working to expand global philanthropic support to advance the human rights of lesbian, gay, bisexual, transgender, and intersex (LGBTI) people in the Global South and East. 

Company info
Website
Telephone
610 739 9337
Location
1000 Broadway Suite 480
c/o Community Initiatives
Oakland
CA
94607
US

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