Westside Works Program Assistant

Position Summary:

The Westside Works Program Assistant will provide programmatic and administrative support for CareerRise with a specific focus on Westside Works service delivery and operations.  This is a full-time position reporting to the Westside Works Director and will be an employee of United Way of Greater Atlanta.

Key Responsibilities:

• Program Support
  • Provide meeting support including scheduling, organizing logistics, ordering meeting supplies, creating meeting materials, minutes and summary documents, and disseminating among partners.
  • Performs other related duties as assigned by Executive Director and Director of Westside Works.
• Social Media and Communication
  • In conjunction with the CareerRise communications manager:
    • Expand and maintain contact list via mailing lists/databases.
    • Update and maintain the website as well as social media accounts such as LinkedIn, Facebook, Instagram, and Twitter.
    • Create and disseminate monthly newsletters and other collateral materials.
    • Support the organization by facilitating interdepartmental communications and interactions between internal and external parties.
• Event Management
  • Conduct planning for events according to requirements, target audience and objectives
  • Coordinate all aspects of the event including but not limited to: registration, sourcing of vendors, vendor contracts, décor, AV, event budget et cetera.
  • Work collaboratively with project lead, vendor, caterer, and other stakeholders to ensure successful coordination.

• Administrative and Finance    
  • Manage procurement of supplies and equipment
  • Provide support for accounts payables, accounts receivables, and budget tracking
  • Create accurate and timely financial and programmatic reports

Qualifications & Expectations

Qualifications

• A combination of education and experience that demonstrates the ability to provide programmatic and administrative support in the key responsibility areas of the position.
• Ability to interact well with a diverse range of people and be inclusive, flexible, creative, energetic, and accountable.
• Organization skills with attention to detail and ability to manage multiple projects.
• Ability to work a member of a small team and work successfully with limited resources.
• Ability to work well with others in a fast-paced environment.
• Ability to work independently, manage time, and balance project demands.

Expectations

• Proficient verbal and written communication skills.
• Expertise in MS suite (Word, PowerPoint, Excel) as well as file management systems such as OneDrive.
• Experience with MailChimp, Eventbrite and similar email or event management tools a plus.
• Experience in managing social media accounts and creating its associated content.
• Ability to work occasional evening and weekend hours to meet deadlines, if needed.
• Possess or access reliable transportation for required intermittent local travel.