Human Resources Manager

JOB TITLE: Human Resources Manager

DEPARTMENT: People & Culture

REPORTS TO: Director of People & Culture

STATUS: Exempt

CLASSIFICATION: Full-Time with Benefits

SCHEDULE: Monday-Friday

DIRECT REPORTS: None

ABOUT YBCA

Yerba Buena Center for the Arts (YBCA) is one of the nation’s most innovative contemporary art centers. From our leading-edge exhibitions and performances, to our groundbreaking civic initiatives and community partnerships, YBCA is where creativity, people, and new ideas collide. We believe in thinking big about the role that arts organizations can play in making short, medium, and long-term/individual and collective transformation.

Mission: We generate culture that moves people.

Vision: A community that thrives on inspiration.

The successful candidate will embody our organization’s core values:

• Abundance: We operate from a place of strength, with a spirit of empathy and generosity.
• Authentic Collaboration: We are engaged and interconnected.
• Personal Agency: We are empowered and accountable.
• Boldness: We create with courage and purpose.

ABOUT THE ROLE

YBCA is looking for an HR Manager to manage the day-to day operations of Human Resources, with strong experience in HR administration and recruitment, with a desire to participate in the full cycle of Human Resource Management. Reporting to the Director of People & Culture, the successful candidate is independent and motivated by a sense of ownership and a willingness to participate in all areas of HR practice as needed. This person will work closely with our partners in the Accounting office and members of the Operations team.

RESPONSIBILITIES

• Maintains confidentiality of all records and information processed through the Human Resources and Finance Department while maintaining the integrity of the data
• Prioritizes and manages time to provide accurate and timely completion of work with many interruptions on a daily basis
• Performs customer service functions, answering employee requests and questions in a timely manner
• Support development and maintenance of an organizational culture that serves the mission and vision of the organization, including a process of monitoring and attending to staff morale.
• Project managing human resources initiatives

Benefits Administration Function

• Conducts benefits administration of the following plans: medical, dental, vision, LTD, 403b, life insurance, FSA plans, HCSO/HCAO, to include enrollment changes, terminations, communicating benefit information to employees, reporting, and invoice processing
• Oversees benefits annual open enrollment and attend broker meetings, coordinate events, drafting employee communications and managing enrollment changes.
• Communicates with service providers concerning routine administration of programs
• Supports in managing & administering of YBCA’s leave programs to include FMLA, PDL, CFRA, Military Leave, and other leave programs including initial communication of eligibility
• Responsible for communicating worker’s compensation claim reporting process, training, and reporting 

Human Resource Function

• Participates in developing department goals, objectives and systems 
• Guide management and employee actions by maintaining and communicating HR guidelines, and modeling organizational values
• Works in collaboration with the Director to build and enhance HR best practices, forms, processes, materials, handbook updates, and HR procedures documentation etc.
• Maintains personnel files in compliance with applicable legal requirements
• Processes personnel action forms and assures proper approvals and forwards in a timely manner the approved forms to the accounting department for processing

Recruitment, Hiring, On-Boarding, Employee Relations Function

• Support development and implementation of the D&I strategy through the integration of D&I into core processes along the employee lifecycle (e.g. recruiting, onboarding, performance management, recognition).
• Manages and forwards the recruitment process maximizing the utility of the applicant tracking system (ATS), posts to external job boards
• Provides training and guidance on recruiting, interviewing, and hiring practices
• Oversees the onboarding process, coordinating with HR generalist & other departments
• Provide termination paperwork to include final check and all legally required forms and forward the appropriate forms to accounting for processing; may conduct exit interviews
• Maintains compliance with Federal and State regulations concerning employment
• Provides general administrative duties
• Other duties as assigned

MINIMUM REQUIREMENTS

• Minimum 4 years of general HR experience including recruitment
• Experience managing HR systems & databases
• Extremely effective written and verbal communication skills, including the ability to manage relationships with all levels of the organization
• Strong organizational skills & detail orientation with ability to handle multiple tasks simultaneously
• Experience implementing programs that promote DEIA within organizational processes
• Ability to work well independently; proven resourcefulness and a problem solver
• High level of interpersonal skills and judgment to handle sensitive and confidential information
• Thrives in a fast-paced, highly collaborative environment that values diversity, equity, inclusion, and access, and works effectively with people of varied backgrounds, experiences, points of view, and aspirations
• Knowledge of FMLA, CFRA, COBRA, ERISA, HIPAA, and other state and federal regulations
• Proficiency with Windows and Macintosh platforms, G-Suite (Gmail, calendar, and google drive), Excel, MS Word) required; database knowledge, Asana, Nexonia, Expensify, USI or other database a plus

BENEFITS

PTO, Holiday Pay, Medical, Dental, Vision, Flexible Spending Accounts, Group Life and AD&D Insurance, Long Term Disability Insurance, Voluntary Life and AD&D, Employee Assistance Program, Travel Assistance, paid time off to volunteer, and ability to participate in the 403(b) Retirement Plan with match.

EQUAL OPPORTUNITY EMPLOYER

Yerba Buena Center for the Arts (YBCA) is committed to diversity in its programming and in creating a work culture and environment that is reflective of San Francisco Bay Area demography. The Center encourages and actively recruits applicants representing dimensions of difference that include — but are not limited to — age, national origin, ethnicity, race, religion, ability, sexual orientation, gender or political affiliation.

YBCA will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance (SF Police Code, Article 49).

HEALTH AND SAFETY

At YBCA, we're taking steps to protect against the continued spread of the highly contagious Delta variant, to safeguard against likely future variants and to help ensure the continued safe reopening of San Francisco. YBCA has joined a growing number of cultural institutions around the Bay Area and will require proof of vaccination against COVID-19 as a condition of employment. Exemption from these requirements will be reviewed according to standards set forth by state and local health agencies and reasonable accommodations will be made for those providing valid exemptions.

We continue to prioritize the health and wellbeing of our employees and candidates. All interviews will be conducted remotely via phone or video conference while YBCA complies with local and state health ordinances. Please note that this position may perform some work remotely and on site responsibilities.

APPLICATION STATUS

Hello and thank you for taking the time to apply and let us know that you are interested in joining our team at YBCA. After you apply, you will receive a confirmation email to let you know that your resume has been received. Rest assured, a member of our recruiting team will personally review your application. If you are a potential match for one of our open positions, we will be in touch. If there is not a match right now, we will keep your resume on file for future opportunities. In the meantime, please connect with us on social media @YBCA to learn more about us. Thank you for your time and we wish you the best on your job search.

Agencies and Recruiting Firms: Please note that we will only review applications submitted directly by candidates and do not accept resumes or pay fees to third parties. Any unsolicited resumes received will be considered the property of YBCA.