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Head Start Fiscal Manager

Employer
Community Action for Improvement, Inc. (CAFI)
Location
Lagrange, Georgia
Salary
$20- $22 Hourly + Benefits
Closing date
Feb 17, 2022

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Focus Areas
Human Services
Job Function
Accounting / Finance
Position Type
Full Time
Degree Level
Bachelors
Willingness to Travel
Not willing to travel
Experience Level
Administrative

Job Details

POSITION SUMMARY

Under the general supervision of the Head Start Director, the Head Start Fiscal Manager provides financial, technical, and management support for the Head Start Program Administrator. This position serves as a specialized Head Start resource to the Finance Committee, the Parent Policy Council, and the regional Head Start funding office. The position is also responsible for providing budget information, fiscal development, and assistance directly to the Program teams.

ESSENTIAL FUNCTIONS

Head Start General Fiscal Duties:

  • Prepare the annual grantee Head Start budgets for basic, handicapped, training/sign technical assistance, and supplemental program services, etc.
  • Plan and direct the Head Start fiscal office activities including the preparation, review, checking, and verification of such documents as appropriation transfers, requisitions, in-kind contributions, parent reimbursements, bank reconciliation and revolving cash fund accounts, invoices, accounting documents, accounts payable documents, procurement documents, payroll, etc.
  • Prepare, review, revise and adjust, monitor, and control the budget and other components of the grant to ensure compliance with regulations and guidelines mandated by the grantor.  
  • Monitor expenditures and accounting transactions involving program funds.
  • Set up and maintain Head Start budget account structures in accordance with district and federal rules and regulations.
  • Prepare cost analysis, monthly and quarterly budget reports, and make presentations to such individuals, groups, or offices as Head Start Program Coordinator, Finance committee, Parent Policy Council, Board of Education, district offices, and regional Head Start funding office, etc., indicating, among other aspects, the current fiscal status and actual versus planned expenditures, etc.  
  • Provide information to and assist in the development of recommendations to the Policy Council or Finance Committee.
  • Assist in developing Standard Operating Procedures for Head Start internal control.
  • Prepare reimbursement claim forms, requisitions, and contracts in conjunction with Agency accounting.
  • Conduct training sessions for individuals or groups regarding area of expertise and responsibility.  
  • Set up and maintain appropriate files and records related to all CAFI Head Start financial areas.  
  • Provide inter-program direction to and supervise assigned personnel, to include A/P staff and Purchasing staff.
  • Prepare and review correspondence and reports.
  • Analyze laws, regulations, legal opinions and decisions, procedures, and rulings, recommended changes in operating procedures or similar kinds of related events for their impact on the Head Start program effectiveness and costs, and to remain abreast of future or current matters affecting the Head Start Program.
  • Operate as “an arm” of the CAFI Agency Fiscal Department within the Head Start division.
  • Other duties as assigned by the Head Start Director.

CACFP Focuses:

 

  • Ensures all CACFP paperwork is completed and submitted. 
  • Works with staff person responsible for nutrition to complete the CACFP food sponsorship application in cooperation with CAFI Administration.
  • Reconciles food purchases with menu and production logs.
  • Works with the staff position responsible for the health and nutrition program(s) on controlling food, cleaning, and maintenance costs.
  • Provides all information requested in a timely manner for CACFP state reviews the regulations of the program are of the utmost importance to ensuring accountability for federal funds.

AmeriCorps Focuses:

  • Works in conjunction with AmeriCorps liaison to ensure all paperwork, reimbursements, etc. are completed and submitted.
  • Assist in budget preparation, adjustments, or other financial transactions related to AmeriCorps.
  • Participates in ongoing training, including virtual and in person sessions.
  • Conduct training sessions for individuals or groups regarding area of expertise and responsibility.  
  • Other duties as assigned by the Executive Director.

 

QUALIFICATIONS

  • Minimum
  • Bachelor’s degree in accounting or equivalent field
  • 1 year of experience in finance / accounting
  • Preferred
  • Knowledge of the Head Start Performance Standards
  • Non-profit finance / accounting experience

SKILLS AND ABILITIES

  • Knowledge of accounting principal practices and methods.
  • Understanding of federal, state, and local laws and regulations as they pertain to accounting, budgeting, and auditing procedures.
  • Understanding of the principles and techniques of analysis and research, utilizing statistical measures and projections.
  • Familiarity with operating policies, priorities, and procedures of the federal, state, and school district.
  • Understanding of the principles and practices for budget preparation and administration, and related accounting and record keeping practices.
  • Knowledge of the computers, accounting software, and applications for analysis and decision-making relative to revenue and budget administration.
  • Ability to monitor and interpret grant budget data and prepare financial projections.
  • Ability to interpret technical or complex written and oral instructions, and the ability to communicate this same information effectively, both orally and in writing.
  • Ability to read, interpret, and apply sections of federal and state laws and regulations applicable to required accounting, budgeting, and reporting of finances by the grantee.
  • Ability to develop work sheets, reports, and effective reporting techniques including graphs, charts, and tables.
  • Ability to conduct meetings and make presentations.
  • Ability to establish and maintain effective working relationships with others to set goals and achieve results.

WORK ENVIRONMENT

This job operates in a clean, organized, and professional office environment, with some time spent in a classroom/school environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment may be moderate to loud. Job tasks are often performed in close physical proximity to other people.

 

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle, feel, or type; lift up to 30 pounds; and reach with hands and arms.

Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.

POSITION TYPE/EXPECTED HOURS OF WORK


This is a full-time position, and days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. unless otherwise approved by the Executive Director.

TRAVEL

Occasional local travel may be required for training / job requirement purposes.

OTHER REQUIREMENTS & DUTIES

  • Current enrollment in the Child Care Divisions Central Background Registry
  • Current physical examination, drug screen, and TB screen documentation prior to hire
  • Ability to drive a private or Agency vehicle; must possess a valid driver's license and personal automobile or provide a plan that will allow fulfillment of position requirements. A DMV Record check will be conducted prior to hire.
  • Desire to work with low-income children and their families.
  • Ability to communicate effectively and professionally with staff, families, children, and the public using the telephone, face-to-face, one-to-one, and in group settings.
  • Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 
     

 

AAP/EEO Statement

CAFI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, CAFI complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

CAFI expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of CAFI’s employees to perform their job duties may result in discipline up to and including discharge.

Company

Community Action for Improvement, Inc. (CAFI) is one of 20 Action Agencies in the State of Georgia. We administer programs to assist low income families to help break the cycle of poverty. Many of the programs and resources that we provide are funded through Federal, State, and local grants.  In addition to grant funds, we partner with community organizations, accept private donations, and do annual fundraising to cover the cost of additional programs and services for the communities that we serve in a five-county region. 

Company info
Website
Telephone
706 884 2651
Location
1380 LaFayette Parkway
LaGrange
Georgia
30241
US

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