Executive Director

Association for Episcopal Deacons

Position Description

RESUMES to Deacon Geraldine Swanson at Gabrs430@gmail.com

Position:     Executive Director

Job Type:   Full Time – 40 hours/week on average. This is an exempt position.

Reporting Relationship:     

The Executive Director reports to the Association for Episcopal Deacons Board of Directors.

Position Summary:

The Executive Director assists the Board of Directors in the implementation of the Association for Episcopal Deacons (AED’s) vision.  The Executive Director exercises day-to-day general oversight and administration of organizational operations.  The Executive Director has primary responsibility for ensuring progress on specific program goals identified by AED’s Board of Directors.

Position Responsibilities:

Administration

• Provides supervision and evaluation of all employees and contractors, by collaborative consultation with employees on a regular basis and provision of quarterly communications reports to the Board of Directors,
• Provides administrative support for the Board and Board-supported Committees,
• Facilitates arrangements for board and committee meetings as appropriate,
• Coordinates regular and special events as directed by the Board of Directors,
• Oversees the maintenance of an office for AED,
• Maintains appropriate insurance for the organization, its events, and its directors and officers.

Organizational Management

• Develops and maintains a sound organizational infrastructure, 
• Assists the Board in the development of a marketing and development strategy for membership growth and program development, and then oversees implementation of that strategy
• Assists the Board in the development of human resource policies and practices that enhance the overall mission and vision of AED, and then oversees implementation of those policies and practices
• Articulates and communicates AED’s vision by maintaining a speakers’ bureau of individuals and communities church-wide who can speak to the diaconate, its development, AED programs and diaconal ministry in general,
• Maintains and develops good relationships with Dioceses and Church-wide organizations, as well as world-wide organizations associated with the diakonia of the Church,
• Assures and oversees the maintenance of accurate and up-to-date membership and deacon databases that are appropriately accessible by membership,
• Assists the Board in the development of the Strategic Plan as created by the Board of Directors, and oversees implementation of the plan. 

Personnel Management

• Oversees the recruitment, supervision and management of all staff, volunteers, interns, and contractors,
• Supervises direct reports and assigns their duties,
• Effectively communicates the overall vision to employees, volunteers, organizations, donors, and contractors, 
• Ensures personnel policies are enforced and performance reviews of all staff are conducted at least annually,
• Ensures contractor contract terms and conditions are fulfilled and reviewed at least annually,
• Maintains employee personnel files and other confidential records,
• Ensures AED is in compliance with all national, state and local labor laws.

Financial and Development Oversight

• In coordination with the Finance Committee, assists in the development of a plan for long-term organizational financial stability, including an investment strategy, 
• Assists the Development Committee in developing and overseeing a multi-sourced strategy for financial support, including writing grants and oversight of the revenue of events and conferences,
• Assists the board in the development of and compliance with financial policies and procedures, and oversees donor relations, prompt acknowledgement of donations, and maintaining donor data,
• Provides oversight of and assures adherence to the budget as approved by the Board of Directors,
• Provides the board members with all necessary reports and data to fulfill their fiduciary responsibilities,
• Ensures AED is in compliance with all applicable laws and regulations governing non-profits and solicitation of donations.

Working Conditions

• The AED Board of Directors will provide appropriate software and funding for reasonable office and travel expenses,    
• Performance will be reviewed annually and will be based on a mutual ministry review of the Executive Director’s and Board’s goals and accomplishments,
• The Executive Director may keep all honoraria received in connection with representing AED at special events.

• The skills, duties and responsibilities outlined in this Executive Director Job Description are not intended to be all inclusive.  Other duties and responsibilities may be assigned as needed or required.

RESUMES to Deacon Geraldine Swanson at Gabrs430@gmail.com