Grants and Finance Manager

We seek a highly organized and self-motivated individual to perform a broad range of financial and grants management activities, including ensuring compliance with funder-specified implementation and financial reporting requirements. Ideally, the candidate will have five or more years of experience managing federal and foundation awards for a non-profit or academic institution. The Grants and Financial Associate will also assist in the preparation and submission of grant proposals and will support the Director of Finance and Administration with various financial accounting activities, subaward and contract development, and budget monitoring. This position will report to the Director of Finance and Administration.

This is an opportunity to apply your skills in financial and grants management to play a critical role within a vibrant team that is addressing the health risks from toxic chemicals in our environment.

Organization Overview:

Silent Spring Institute is a scientific research organization and one of the nation’s leading authorities on cancer-causing chemicals in our everyday environments, with a particular focus on breast cancer prevention. We are a collaborative, high-energy staff of 25, including 20 scientists with expertise in epidemiology, toxicology, chemistry, social science, and communications. We lead National Institutes of Health-funded research, collaborating with investigators at Harvard, UC Berkeley, US EPA, and the Centers for Disease Control and Prevention. Silent Spring partners with environmental justice groups, documenting racial disparities in exposures to pollutants, and supporting impacted communities. In addition to conducting scientific research, we work to educate policymakers and the public, and to translate our science into policies that support prevention of exposures to toxic chemicals.

Key Responsibilities:

• Grants management:  Monitor spend-down of grant budgets and oversee fiscal grant reporting and audit preparation; ensure compliance with all applicable federal and state regulations, accounting and reporting policies, and procedures and requirements surrounding subrecipient monitoring, and conduct reporting and registration activities via federal agency online portals such as eRA Commons, FSRS, Grants.Gov, eLLOCCS, etc.
• Contracting: Generate subrecipient and subcontracting agreements, function as liaison with contracted entities to monitor performance, with particular emphasis on compliance with Federal guidelines, and manage accounts payable.
• Proposal development support:  Assist in preparing NIH and other federal, state, and foundation grants proposals, in particular helping to develop budgets, manage RFA and RFP requirements, and helping principal investigators and research assistants to gather necessary proposal components from internal and external collaborators.
• Assisting the Director of Finance and Administration with financial accounting activities as needed, including preparation of journal entries, invoicing and accounts payable transactions, development of organizational budgets and staff allocation planning via Questica PowerPlan, and with organizational registrations at the state and federal level (e.g. SAM).

Minimum Qualifications:

• Bachelor's degree or higher and 3 years of related work experience
• Knowledge and experience in accounting principles
• Knowledge of QuickBooks financial software
• Proficiency with MS Office, including a strong proficiency working with Excel spreadsheets
• Demonstrated skill in managing multiple concurrent workflows and timelines
• Proactive – enjoys being a driver of a process and working independently as well as in a team
• Attention to detail
• Strong interpersonal and organizational skills

Additional Desired Experience and Skills:

• Work experience in a non-profit, academic, or health/research-related entity
• Knowledge of Federal Uniform Guidance and other Federal regulations relevant to non-profit activities
• Knowledge of PowerPlan budgeting software

Benefits: 

Salary is competitive and commensurate with experience. Silent Spring offers generous benefits including health and dental insurance, four weeks of vacation, two personal days and 12 holidays per year. Free on-site parking or reimbursement for MBTA pass. Join an engaging, multi-disciplinary, and highly-experienced team of professionals dedicated to addressing environmental factors that affect women’s health!

How to apply:

Send a cover letter describing your interests and experience related to this job, and resume, via email to careers@silentspring.org with “admin / grants manager” in subject line.

Silent Spring Institute is an equal opportunity employer, and we encourage applicants from groups who are traditionally under-represented in STEM. We value diversity and an inclusive work culture, and we do not discriminate on the basis of actual or perceived race, religion, color, national origin, gender identification, sexual orientation, age, marital status, veteran status, or disability status.

For more information, visit our website at www.silentspring.org.