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Administrative Assistant

Employer
Rosalynn Carter Institute for Caregivers, Inc.
Location
Americus, Georgia
Salary
Up to $20 per hour
Closing date
Feb 6, 2022

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Focus Areas
Human Services
Job Function
Administrative / Clerical
Position Type
Part Time
Experience Level
Administrative
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Job Summary 

This position is responsible for providing administrative support for the operations of the Rosalynn Carter Institute and is located in the primary offices of the RCI.  

Responsibilities: 

  • Answering phone calls received in the main office, screening, and routing to the appropriate parties. 
  • Handling office tasks, such as filing, generating presentations, setting up for meetings, and reordering supplies. 
  • Providing real-time scheduling support by booking appointments and preventing conflicts. 
  • Coordinating appointments and meetings and managing staff calendars and schedules. 
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. 
  • Reviewing, sorting, and prioritizing mail and, when necessary, email correspondence. 
  • Shipping supplies and program materials as needed and tracking all related inventories.  
  • Maintaining contact lists within office systems and updating these regularly. 
  • Producing and distributing correspondence memos, letters, faxes and forms. 
  • Assisting in the preparation and distribution of regularly scheduled reports. 
  • Ensuring operation of equipment by tracking preventive maintenance requirements, calling for repairs, and maintaining equipment inventories. 
  • Maintaining supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies. 
  • Maintaining polite and professional communication via phone, e-mail, and mail. 
  • Working directly with Senior Leadership Team to cultivate appropriate peer and funder relationships that result in future engagement and funding of RCI, maintaining a high level of professionalism, performance, and integrity in these relationships. 
  • Maintaining and sharing consistent documentation of interactions on behalf of RCI, as well as providing regular reports and updates on these to drive organizational strategy. 
  • All other duties as assigned.  

Required Qualifications: 

  • Ability to effectively present information and respond to questions from leadership team 
  • Strong interpersonal skills with the ability to work well with individuals across all organizational levels 
  • Excellent oral and written communication skills 
  • Possess strong organizational skills with attention to detail 
  • Ability to work independently and prioritize projects to meet deadlines. 
  • Understanding of nonprofit practices and culture 
  • Exposure to, and familiarity with, the lived experience of caregivers 

Knowledge, Skills, & Abilities 

  • Prior administrative experience. 
  • Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with RCI’s senior leadership, donors, and staff;  
  • Knowledge of modern office practices and procedures. 
  • Knowledge of university and departmental policies and procedures. 
  • Knowledge of business English, spelling, punctuation and arithmetic. 
  • Knowledge of computers and job-related software programs. 
  • Skill in prioritizing and organizing work. 
  • Skill in the management of files and records. 
  • Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. 
  • Skill in oral and written communication. 
  • Ability to productively impact both strategic and tactical initiatives;  
  • Excellent judgment and creative problem-solving skills with the ability to make decisions in a changing environment and anticipate future needs;  
  • Unimpeachable ethical standards, confidentiality, and personal integrity;  
  • Proficient in Microsoft Office; and  
  • Alignment with the mission of the Rosalynn Carter Institute for Caregiving.  

 

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