Position Title: Executive Administrator
Job Summary and Responsibilities:
The Atlanta Women’s Foundation is seeking a full-time Executive Administrator to support the staff on a variety of administrative tasks. We are seeking a self-directed, high-performing, and collaborative professional who thrives in a dynamic, community-oriented work environment. Success in this position will require resourcefulness, flexibility, and an ability to manage multiple tasks at a time.
The Executive Administrator’s duties entail providing all-around administrative support to the team to strengthen AWF’s structure and processes; positioning AWF for continued growth and success in delivering its mission. Specific responsibilities include but are not limited to:
- Coordinating project activities through scheduling meetings for the Chief Executive Officer and other team members with both external (community partners) and internal (board/advisors/consultants) stakeholders;
- Assist in meeting logistics, coordination and execution for community special events, partner meetings, board meetings and board committee meetings in conjunction with the Chief Executive Officer;
- Furthering organizational learning through taking team meeting notes, organizing and distributing resources, managing organizational processes and systems including file management, and preparing materials for presentations and or workshops/trainings;
- Helping design and proof marketing materials;
- Formatting, proofing, and copy-editing written reports and other deliverables;
- Supporting the Chief Executive Officer through occasionally booking travel, managing professional calendars, performing expense entry, and assisting with correspondence;
- Process contractor and vendor contracts and invoices in conjunction with bookkeeper and other staff as needed;
- Filing and organizing records, invoices and other important documentation
- Tracking and payment of memberships, subscriptions, licenses;
- Answering phone calls and greeting visitors to the office, ensuring guests are comfortable and are connected with the right staff member;
- Managing schedules for conference and community spaces with building management;
- Monitoring and ordering inventory for office and break room supplies;
- Managing incoming and outgoing correspondence, including emails, faxes, mail and packages;
- Submitting work orders and scheduling repairs for general office space and equipment;
- Ordering repairs for office equipment and maintenance, connecting with and escorting vendors;
- Support in grants administration, marketing and communications as needed;
- Work with staff on donation deposits and gift processing as needed;
- Work with Chief Executive Officer on administrative tasks related to HR including, PTO tracking, insurance enrollment, onboarding new members, updating employee handbook and other items as needed;
- Other duties as assigned.
Candidate Skills & Competencies
To be considered, candidates must possess the following:
- Ability to and willingness to work in a fast-paced environment;
- Highly organized with an attention to detail, especially with regards to dates, time and schedules;
- Experience with event planning and logistics coordination;
- Ability to be self-led and self-managed;
- Excellent verbal and written communication skills with exceptional attention to details;
- Comfortable with engaging multiple stakeholders at different levels and tailoring messaging to specific audiences;
- Strong interpersonal skills and professional executive presence;
- Personal qualities of integrity and dependability;
- Highly proficient in Microsoft Office Suite and Google Suite.
- A undergraduate degree or 3+ years of relevant post-college work experience – non-profit background is desired, but not required.
- Must have experience with a CRM database; Raiser’s Edge preferred.
Salary and Benefits
Competitive salary and benefits will be offered.
For consideration, please submit a resume to email@example.com.
Please include the position title, “Executive Administrator,” in the subject of your email.