Executive Administrator

Position Title: Executive Administrator

Job Summary and Responsibilities: 

The Atlanta Women’s Foundation is seeking a full-time Executive Administrator to support the staff on a variety of administrative tasks.  We are seeking a self-directed, high-performing, and collaborative professional who thrives in a dynamic, community-oriented work environment.  Success in this position will require resourcefulness, flexibility, and an ability to manage multiple tasks at a time.   

The Executive Administrator’s duties entail providing all-around administrative support to the team to strengthen AWF’s structure and processes; positioning AWF for continued growth and success in delivering its mission.  Specific responsibilities include but are not limited to: 

• Coordinating project activities through scheduling meetings for the Chief Executive Officer and other team members with both external (community partners) and internal (board/advisors/consultants) stakeholders; 
• Assist in meeting logistics, coordination and execution for community special events, partner meetings, board meetings and board committee meetings in conjunction with the Chief Executive Officer; 
• Furthering organizational learning through taking team meeting notes, organizing and distributing resources, managing organizational processes and systems including file management, and preparing materials for presentations and or workshops/trainings; 
• Helping design and proof marketing materials; 
• Formatting, proofing, and copy-editing written reports and other deliverables; 
• Supporting the Chief Executive Officer through occasionally booking travel, managing professional calendars, performing expense entry, and assisting with correspondence; 
• Process contractor and vendor contracts and invoices in conjunction with bookkeeper and other staff as needed; 
• Filing and organizing records, invoices and other important documentation 
• Tracking and payment of memberships, subscriptions, licenses;  
• Answering phone calls and greeting visitors to the office, ensuring guests are comfortable and are connected with the right staff member; 
• Managing schedules for conference and community spaces with building management; 
• Monitoring and ordering inventory for office and break room supplies; 
• Managing incoming and outgoing correspondence, including emails, faxes, mail and packages;

• Submitting work orders and scheduling repairs for general office space and equipment; 
• Ordering repairs for office equipment and maintenance, connecting with and escorting vendors; 
• Support in grants administration, marketing and communications as needed; 
• Work with staff on donation deposits and gift processing as needed;
• Work with Chief Executive Officer on administrative tasks related to HR including, PTO tracking, insurance enrollment, onboarding new members, updating employee handbook and other items as needed;
• Other duties as assigned. 

Candidate Skills & Competencies 

To be considered, candidates must possess the following: 

• Ability to and willingness to work in a fast-paced environment; 
• Highly organized with an attention to detail, especially with regards to dates, time and schedules; 
• Experience with event planning and logistics coordination; 
• Ability to be self-led and self-managed; 
• Excellent verbal and written communication skills with exceptional attention to details; 
• Comfortable with engaging multiple stakeholders at different levels and tailoring messaging to specific audiences; 
• Strong interpersonal skills and professional executive presence; 
• Personal qualities of integrity and dependability; 
• Highly proficient in Microsoft Office Suite and Google Suite. 
• A undergraduate degree or 3+ years of relevant post-college work experience – non-profit background is desired, but not required.
• Must have experience with a CRM database; Raiser’s Edge preferred.

Salary and Benefits 

Competitive salary and benefits will be offered.  

For consideration, please submit a resume to hr@atlantawomen.org.  

Please include the position title, “Executive Administrator,” in the subject of your email.