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Fiscal Intermediary Budget Coordinator

Heluna Health
San Francisco, CA
$63,918 USD per year
Closing date
Jan 20, 2022

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Focus Areas
Job Function
Accounting / Finance, Administrative / Clerical
Position Type
Full Time
Degree Level
Willingness to Travel
up to 25%
Experience Level
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Job Details

The Fiscal Intermediary Budget Coordinator will support multiple branches within the Population Health Division under the supervision of the Fiscal Intermediary Budgets and Contracts & Grants Manager.  The position will bring a customer service approach to the efficient and effective execution of activities related to fiscal management, contracts and grants management affiliated with Heluna Health.

This is a temporary, grant-funded, full time, benefited position. Employment is provided by Heluna Health.

This position is two days a week in the office and 3 days working remotely  

If hired for this position, you will be required to provide proof that you are fully vaccinated for COVID-19 prior to your start date, or have a valid religious or medical reason qualifying you for an exemption (that may or may not require accommodation).

Salary: Starting at $63,918 annually commensurate with experience


 Pre and Post Grants Management

  • Responsible for compliance related to the application and management of new and continuing grants and/or contracts from a variety of federal, state and private sources.
  • Assists in development of and manages budgets and budget justifications for grant applications, including visit schedules for complex clinical trials. 
  • Ensures compliance with funding timelines and grant requirements for timely submission of all interim and annual progress reports, carry forward submissions, and no-cost extension requests.
  • Oversees all expenditures are in compliance with federal funding terms.
  • Liaison to administrative offices of collaborating agencies for development of subcontract arrangements and submission of contract deliverables.

Fiscal Management

  • Manages a diverse portfolio of complicated government and private grants.
  • Signatory authority over expenditures and budget changes for portfolio of funding; advises management/directors to ensure spending is in line with needs of program/research.
  • Manage, track and approve purchasing and procurement of information technology (IT) equipment and software, laboratory and office supplies, furniture, and other purchases for research and other grants which are affiliated with Heluna Health.
  • Manage the accounts payable process including assisting with coding and submitting invoices and processing fund disbursement requests (travel, corporate credit cards, employee reimbursements etc) as needed.
  • Oversee petty cash, participant incentives and other incentive for all research and program activities.
  • Partner with San Francisco Department of Public Health’s fiscal department and Heluna Health Accounts payable to manage contracts and budgets as necessary.
  • Oversee monthly reconciliation of accounts payables and research any payables older than 30 days.


  • BA/BS in related field or a combination of relevant experience and education
  • Minimum two years of fiscal management experience with primary responsibility for monitoring budgets and expenditures preferred
  • Proficient with MS Word, PowerPoint and Access. Mastery of Excel and willingness/ability to learn new computer programs as needed
  • Excellent analytical, organizational, business administration, and communication skills
  • Evidence of sound judgment, trouble-shooting skills, and creative problem solving
  • Demonstrated ability to juggle multiple assignments and to produce materials on tight deadlines
  • Demonstrated ability both to take individual initiative and to collaborate effectively on teams


  • Knowledge of and sensitivity to diverse communities, particularly communities of color and gay/lesbian/ bisexual/transgender communities
  • Interest in HIV/AIDS
  • Prior experience in clinical trials and/or a research environment


Stand                                       Frequently

Walk                                        Frequently

Sit                                            Frequently

Handling / Fingering               Occasionally

Reach Outward                       Occasionally

Reach Above Shoulder           Occasionally

Climb, Crawl, Kneel, Bend     Occasionally

Lift / Carry                               Occasionally - Up to 50 lbs

Push/Pull                                 Occasionally - Up to 50 lbs

See                                          Constantly

Taste/ Smell                            Not Applicable

Not Applicable          Not required for essential functions

Occasionally             (0 - 2 hrs/day)

Frequently                 (2 - 5 hrs/day)

Constantly                 (5+ hrs/day)


General Office Setting, Indoors Temperature Controlled, Must Follow State and Local Health Order Mandates

Heluna Health is an Affirmative Action, Equal Opportunity Employer that encourages minorities, women, veterans, and disabled to apply.

All qualified applicants will be considered for this position in accordance with the San Francisco Fair Chance Ordinance


It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Please apply at the following URL:


Heluna Health is the leading provider of program services and fiscal sponsorship for over 250 population health initiatives. We empower public health agencies, academic researchers, public/private consortia, and nonprofits.

We provide the infrastructure and support organizations need to ensure that population health resources reach more people. This way, professionals can focus on innovating to improve lives.

Find Us
13300 Crossroads Parkway North Suite 450
City of Industry
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