Experienced Executive Assistant

Executive Assistant - Job Description 

About Atlanta Wealth Building Initiative (AWBI) 

Atlanta Wealth Building Initiative is an intermediary that seeks to close the racial wealth gap by leveraging ideas, people and capital to achieve shared prosperity in Atlanta. We are a community of investors, advocates, and activists working to transform systems and structures of capital to create opportunities for African Americans and people of color in Atlanta and across the South. We promote understanding of community wealth-building strategies to cultivate the engagement, capacity, leadership necessary to shape a new economic narrative in Atlanta.

Executive Assistant - Job Summary and Responsibilities 

Atlanta Wealth Building Initiative is seeking a full-time Executive Assistant to support the team through a wide array of administrative tasks, including: scheduling; calendar management, travel arrangement, meeting preparation and general back office support.  We are seeking a highly motivated, high-performing, and congenial colleague who is able to work in a fast-paced, dynamic, and collaborative work environment.  Success in this position will require resourcefulness, versatility, and an ability to juggle multiple tasks at a time.   

The Administrative Assistant’s duties entail providing all-around administrative support to the nonprofit practice team to facilitate efficient and timely work.  Specific responsibilities include but are not limited to: 

• Coordinating project activities through scheduling meetings for the Executive Director and other team members with both external (community partners) and internal (board/advisors/consultants) stakeholders; 
• Assist in meeting logistics, coordination and execution for community special events, partner meetings, board meetings and board committee meetings in conjunction with the Chief Operating Officer; 
• Furthering organizational learning through taking team meeting notes, organizing and distributing resources, managing organizational processes and systems including file management, and preparing materials for presentations; 
• Helping design and proof PowerPoint decks, and research reports; 
• Formatting, proofing, and copy-editing written reports and other deliverables; 
• Supporting the Executive Director through booking travel, managing professional calendars, performing expense entry, and assisting with correspondence; 
• Process contractor and vendor contracts and invoices in conjunction with program staff; 
• Filing and organizing records, invoices and other important documentation 
• Tracking and payment of memberships, subscriptions, licenses;  
• Answering phone calls and greeting visitors to the office, ensuring guests are comfortable and are connected with the right team member; 
• Managing schedules for conference and community spaces; 
• Monitoring and ordering inventory for office and break room supplies; 
• Managing incoming and outgoing correspondence, including emails, faxes, mail and packages; 
• Submitting work orders and scheduling repairs for general office space and equipment; 
• Ordering repairs for office equipment and maintenance, connecting with and escorting vendors; 
• Support in grants administration, marketing and communications as needed; 
• Other duties as assigned. 

Candidate 

To be considered, candidates must possess the following: 

• Ability to and willingness to work in a fast-paced environment; 
• Highly organized with an attention to detail, especially with regards to dates, time and schedules; 
• Experience with event planning and logistics coordination; 
• Ability to be self-led and self-managed; 
• Excellent verbal and written communication skills with exceptional attention to details; 
• Comfortable with engaging multiple stakeholders at different levels and tailoring messaging to specific audiences; 
• Mature interpersonal skills and strong executive presence; 
• Personal qualities of integrity and credibility; 
• Highly proficient in Microsoft Office Suite and Google Suite. 
• A undergraduate degree or 3+ years of relevant post-college work experience (e.g., community development, social enterprise/business development, planning and development). 

Salary and Benefits 

Competitive salary will be offered.  

For potential consideration, please submit a resume to hr@atlantawealthbuilding.org.  

Please include the position title, “Executive Assistant,” in the subject of your email. 

For questions, please contact hr@atlantawealthbuilding.org.