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Operations Assistant

Employer
The Scholarship Academy
Location
Atlanta, GA
Salary
Salary Range $35,000- $40,000
Closing date
Dec 28, 2021

The Operations Assistant will provide programmatic and administrative support to the senior management team. Operational duties include updating staff files, organizing and filing grant related documents, screening potential employees, and creating new hire files. Typical programmatic duties include managing student data, purchasing and tracking program supplies, maintaining staff calendars, and support site-level events.

As an Operations Assistant you will:

  • Coordinate HR responsibilities and processes
    • Audit and maintain human resources-related paper and electronic filing systems
    • Recruit and screen prospective employees, interns, and volunteers
    • Assist Director of Programs and Outreach with the development and implementation of annual volunteer recruitment, management, and retention plans
    • Manage payroll process and timekeeping system for all staff
  • Carry out administrative duties
    • Perform typical duties of an executive assistant
    • Complete special projects at the request of the organization’s leadership
    • Create and maintain a system for filing and archiving
    • Support partnership communications/outreach 
    • Manage the qualitative and quantitative data for the programs department
    • Track and when necessary enter data (surveys, event sign-ins, Virtual Scholarship Center reports etc.)
      • Compile data for evaluator and grant reports
      • Serve as the power user for the Virtual Scholarship Center database
  • Manage the curriculum and supplies maintenance of the Programs Department
  • Monitor and manage the inventory processes for supplies, special event materials, technology, and uniforms
  • Coordinate with multiple vendors and design/order program supplies
  • Coordinate Financial Management Processes
  • Manage the organization’s QuickBooks monthly categorizations
  • Coordinate with accountant to generate monthly financial reports
  • Provide budget management support for specific program initiatives

This job might be for you if:

  • You are committed to working for an organization that brings about positive change.
  • You are an energetic self-starter who enjoys working in a fast-pace environment and have successfully handled multiple projects at the same time.
  • You demonstrate a Proficiency in Microsoft Office suite, QuickBooks, and the use and troubleshooting of standard office equipment
  • You pay attention to details. You like to ensure that things are done right 100% of the time.
  • You are an excellent communicator and it shows in both your written and verbal skills. 

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