Executive Assistant

The National Employment Law Project (NELP) seeks a detail-oriented, highly organized, and dynamic Executive Assistant committed to getting results. You thrive working with mission-focused colleagues and are excited to enhance daily workflow and strengthen organizational effectiveness centered in racial equity. You will provide high-level administrative support to two executive team members, the Chief of Programs and Chief of Strategy, who oversee the management of all program areas, including strategy, planning, implementation, and evaluation. This is an extraordinary opportunity to leverage your talent and join a team that ensures progressive and impactful worker-driven policies are at the forefront of worker rights in the U.S. labor market.

Who We Are

Founded in 1969, the nonprofit National Employment Law Project (NELP) is a leading advocacy organization with the mission to build a just and inclusive economy where all workers have expansive rights and thrive in good jobs. Together with local, state, and national partners, NELP advances its mission through transformative legal and policy solutions, research, capacity building, and communications. Our victories over the last decade have impacted the lives of an estimated 100 million workers and their families. We lead and collaborate in fights for higher pay and just benefits, secure and safe jobs, and support at each stage in a worker’s life. We build worker power and we challenge rules that allow corporate harm and undue power. We are transforming precarious work by raising the floor so that every job is a good job and everyone who wants a job can have one. Together over the next decade, we will build Black, immigrant worker power and advance transformative solutions to achieve racial and economic justice. For more information, read our annual reports and explore our website: www.nelp.org 

NELP has a team of 45 staff people based across offices in New York City, Washington D.C., and Berkeley, CA, with a 12-person Board of Directors, an annual budget of $14M, and hundreds of partners in the field with whom we work to further our mission.

What You Will Do

You will provide administrative support by working closely with two skilled, committed executive team members: the Chief of Programs and the Chief of Strategy. Your work will also include partnering or liaising with the leadership, finance, development, program, and strategy teams. As the Chiefs’ assistant, you will interface directly with staff, the public, allies, and other stakeholders on their behalf. Your responsibilities will include, but are not limited to the following:

• Manage complex calendars for chiefs, such as scheduling and prioritizing meetings for chiefs; and calendaring, tracking, and monitoring key deadlines and tasks.
• Manage confidential documents, correspondence and preparing for or attending meetings requiring a high degree of sensitivity and attention to privacy.
• Manage and track communications by drafting, proofing, and disseminating routine correspondences from the chiefs; and managing post-meeting follow-up communication and action items.
• Provide direct administrative support for the chiefs by managing their key contacts, expenses, reimbursements, travel, electronic files, and manage research documents.
• Assist with programmatic administrative support related to hiring; processing, managing, and ensuring accuracy of financial items such as regrants and/or contributions to partners, team expenses, and vendor payments; and tracking contracts.  
• Support increasing the organization’s impact by monitoring and maintaining our workplan tool (Airtable), providing weekly reports, and by monitoring and tracking partner events.
• Prepare for in-person and virtual meetings, including organizing and coordinating program and strategy leadership meetings (e.g., conducting background research, preparing summaries, coordinating invitations, logistics, production of materials in PowerPoint or other collateral, attending, creating notes or reports, and identifying next steps).
• Engage in special projects and events as needed.
• Provide office management support.
• Actively contribute to NELP becoming an anti-racist organization that reflects and embodies our values.

Who You Are

• You have at least three years’ relevant administrative, office management, or executive assistant experience with the knowledge of what is needed to support senior or executive staff; preference for experience in a non-profit, labor, or academic environment.
• You enjoy creating more efficient systems and processes to ensure all operations run smoothly; you are highly detail-oriented, have excellent organizational skills, and have a demonstrated ability to manage multiple projects.
• You are scrupulous about respecting confidentiality in your role representing executive team members.
• You excel at prioritizing competing projects and needs, handle matters expeditiously, proactively, and follow through on projects to successful completion.
• You have strong people skills and are an excellent communicator; you create high-quality written products, which are error-free, clear, and well-organized; you excel at copyediting.
• You embrace technology. You have mastered Microsoft Office365 applications and Zoom. You enjoy learning new tools to become more effective and efficient. In addition, familiarity with Salesforce, Box, and Airtable is a plus, but not required.
• You are committed to building your racial equity competencies and you are continuously learning, reflecting, and growing.
• You are self-aware, curious, and respectful with strong interpersonal skills fostering a sense of purpose and community and have high standards for holding yourself and others accountable.
• You operate with a commitment to excellence, integrity, diplomacy, and camaraderie.

Start Date, Location, Compensation and Benefits:  In response to the pandemic, all staff are currently working remotely and are not traveling. When conditions are amenable, the position will require some travel. Candidates must be able to work from the Berkeley, California, or Washington D.C. office at the point that we return to working in the office. The remote start date will be as soon as possible. The salary range for an executive assistant with five years’ relevant experience and a degree, depending upon level of education attainment, is $71,900-$78,100. Compensation also includes an excellent comprehensive benefits package, including full coverage of family health insurance, a medical reimbursement plan, generous vacation and sick leave, contribution from employer to a retirement plan, and student loan repayment assistance for qualifying participants.

To apply: Go to our online application system at https://nationalemploymentlawproject.applytojob.com/apply/oY9o7f3DcD/Executive-Assistant to  submit a cover letter and resume. If you have questions regarding this announcement, please forward those to nelp@nelp.org, noting “Executive Assistant” in the subject line. No phone calls or other email inquiries please. We will consider applications on a rolling basis. Applications due by December 1, 2021.

NELP is a 501(c)(3) non-profit organization and an equal opportunity, fair chance, affirmative action employer, committed to building a diverse and inclusive workforce.  All qualified applicants will be considered for employment without regard to race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.