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Executive Assistant

Employer
Beth Grupp Associates
Location
Washington D.C. (temp remote due to covid)
Salary
$40,000-$65,000
Closing date
Dec 12, 2021

About Beth Grupp Associates 

Beth Grupp Associates (BGA) is a full service fundraising and capacity building firm based in Washington, D.C. As the sole founder and proprietor, Beth Grupp handles a small, select number of clients including many nationally recognized organizations and progressive leaders.  

At the heart of BGA’s work is a passion for supporting the progressive community by growing organizational capacity for the long term. We have a deep commitment to developing an organization’s internal capabilities and are most fulfilled by our work when we build an organization up to the point where it can truly stand on its own. This means that BGA places a high priority on mentoring staff, and supporting organizational leadership. Our goal is to develop real and lasting organizational capacity that enables the organization to be sustainable for years to come.  

 

 

About the Position 

The Executive Assistant provides high-level executive support to the President and senior consultants of BGA. We are a small staff of less than five so this position would engage with  every aspect of our work. The Executive Assistant is responsible for ensuring an outstanding  experience for BGA clients by supporting the President, providing prompt attention to client  requests, and overseeing delivery of services and materials. 

BGA works almost exclusively in the progressive community and the successful candidate will  share our commitment to progressive values and bring a sense of joy to the work. We all work  virtually and the successful candidate will be able to manage his/her time independently and  be exceptionally self-motivated. 

The ideal candidate is also highly organized, manages up effectively, and has impeccable  attention to detail. We cannot stress enough how much attention to detail matters here. The  successful candidate will appreciate and enjoy the fast-paced nature of our work and of  working at the speed of clients who are in the national spotlight. 

We are also committed to mentoring and the ideal candidate would also have an interest in  fundraising and in learning fundraising as a skill set. While this is a mid-level position, we  have a strong interest in developing our staff and a talented individual would be provided  with many opportunities for growth.

 

Primary Responsibilities 

  • Support to President and senior consultants 
  • Provide high-level support in daily administrative duties 
  • Manage all aspects of principal schedule including full responsibility for an active calendar and arranging all client meetings 
  • Compose correspondence 
  • Provide support to the senior consultants at key strategy meetings by keeping notes,  tracking action items, and preparing follow up documents for clients 
  • Provide all relevant information and logistical details pertaining to scheduled  meetings and calls 
  • Maintain client database and filing system 
  • General development support as assigned 

 

Project Management 

• Project manage internal and external deliverables and help prioritize action items 

• Coordinate all internal team meetings 

• Provide logistical and technical support for trainings, strategy sessions and  convenings 

• Assist with materials production for trainings including handouts, PowerPoint decks,  etc. 

• Provide occasional logistical and technical support for fundraising events 

 

Research 

• Conduct research on organizations, prospect research on donors, etc. 

 

Materials production and design 

• Format and copy edit internal and external documents 

• Manage production schedule for client reports 

 

Qualifications 

  • Two+ years’ experience in an administrative position, preferably reporting directly to senior management. 
  • Outstanding and uncompromising attention to detail. 
  • Exceptional ability to set up and maintain solid systems. 
  • Ability to meet deadlines, prioritize, and perform a wide variety of tasks over the  course of the workday. 
  • Ability to think through the day-to-day logistics of schedules and be able to make last  minute changes as needed. 
  • A strong interest in fundraising and development.
  • A deep and abiding commitment to progressive issues. 
  • Ability to organize and prioritize work. 
  • Excellent interpersonal skills. 
  • Self-motivated, flexible, and able to work well in a team environment. 
  • Ability to work independently and with professional discretion in performing work  assignments. 
  • Proficiency in Microsoft Word, Excel, and PowerPoint. Experience with donor  management software is a plus. 

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